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Project Accounting / Support Coordinator

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Veolia

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

80000.00 - 90000.00 USD / Year
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Job Description:

Support and maintain financial and administrative aspects of building commissioning consulting and operations projects in coordination with the Operations Manager, Finance Manager, and Project Managers. This role handles third-party and subcontractor contract management, third-party invoices, labor cost tracking, expense tracking, and other administrative needs.

Job Responsibility:

  • Collaborate with Project Managers, Directors, and Finance to coordinate project financial needs
  • Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
  • Work with finance managers and project managers to update Salesforce revenue forecasts
  • Support finance manager with project expense accruals to maintain appropriate project profitability
  • monitor project financial health and office portfolio performance
  • Run and distribute standard project/financial reports for staff as needed
  • support visibility into project status and performance
  • Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
  • process transfers/corrections of billable employee hours as needed
  • Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff
  • Assist in post-project financial performance evaluation process for major projects
  • Prepare and coordinate third-party vendor requisitions and purchase orders
  • Administer subcontracts and vendor relationships
  • manage and track third-party vendor accounts
  • Produce and manage third-party progress billings and subcontractor invoicing
  • Manage UPS invoicing for the Mission Critical Team and office
  • Order and track field tools / equipment

Requirements:

  • Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or Three (3) years of general accounting / finance experience required
  • Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
  • Experience working in engineering consulting or construction industry a plus
  • Proficiency in MS Office and Google Workspace
  • Effective communication, interpersonal, and problem-solving skills
  • Strong organizational, financial, and administrative skills
  • Highly motivated and proactive, focused on achieving results
  • Must be dependable and able to multi-task with a strong attention to detail
  • Ability to work well independently and as a team
  • Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Nice to have:

  • Experience working in engineering consulting or construction industry
  • Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ
What we offer:
  • Paid time off policies
  • health insurance
  • dental insurance
  • vision insurance
  • life insurance
  • savings accounts
  • tuition reimbursement
  • paid volunteering
  • employer sponsored 401(k) plan
  • Sick leave – 56 hours
  • Observed Holidays – 11 days
  • Vacation – Flexible Time Off
  • Up to 10% Annual Performance Bonus

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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