Project Accounting Coordinator Job at Robert Half (Seattle)

Project Accountant or Senior Project Accountant

We are seeking an experienced professional to be our Project Accountant or Senio...

Location

United States , Berkeley

Salary:

80000.00 - 120000.00 USD / Year

MIG

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in any field
Willing to work in-person at one of MIG’s office locations for training and team relationship development
8+ years of relevant experience in accounting, managing project budgets and office finances for a $5M+ company or department
Experience in the A/E or consulting industry highly preferred
Experience with and understanding of applications of Federal Accounting Rules (FAR) and supporting projects in professional services consulting and design-build contracts is preferred
Can prioritize multiple tasks with competing deadlines
Software proficiency in a professional services accounting software (Deltek Vision and Vantage point is required), Adobe PDF, Word and Excel
Use discretion and are tactful in difficult or confidential matters and have excellent skills in written and verbal communication
Have a professional and approachable demeanor, a positive attitude and willingness to learn, and a sense of urgency and responsibility/dedication
Are a trainable/coachable, can accept feedback, and are proactive, organized, efficient, and adaptable teammate who can work under deadlines

Job Responsibility

Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Provide accounting support to our Brooklyn, NY office (remotely) with AR/AP, billing, payroll and general administrative tasks
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with Project Managers and Principals
monitor and report monthly unbilled services balance to management
hands-on assistance directly with PMs and Principals to send invoices recover losses

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions and 401K matching

Fulltime

Independent Contractor Associate Account Coordinator

The Associate Account Coordinator role is an entry-level position designed to pr...

Location

United States , Chicago

Salary:

Not provided

Vaniam Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree in a relevant field (e.g., marketing, business, communications, etc.)
Strong organizational and time management skills
Exceptional attention to detail
Strong written and verbal communication skills
Familiarity with project management tools (e.g., Zoom, Microsoft Office Suite)
Enthusiasm for learning and contributing within a team environment
Ability to travel within the U.S. and internationally as needed based on project, client, and organizational requirements (up to 40% travel expected)

Job Responsibility

Update project timelines with input from internal teams
Schedule meetings, draft invitations, and organize program materials
Use project systems to track updates and flag risks to deadlines
Maintain deliverable trackers and ensure accurate records
Send reminders to stakeholders and follow up on deadlines
Format and proofread client-facing deliverables
Assist in creating presentation slides for internal and external meetings
Schedule client calls and support communication
Keep project documentation organized and up to date
Provide administrative support and complete ad hoc tasks

Fulltime

Project Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to joi...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments
Experience supporting multiple PMs or departments simultaneously
Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools
Exposure to vendor/subcontractor management
Knowledge of billing systems (e.g., GCPay, SOV management) a plus
Strong organizational skills with the ability to manage multiple tasks and shifting priorities
Experience creating and managing project budgets and timelines
Competence in Excel and other Microsoft Office tools
Strong documentation and reporting skills with attention to detail
Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs)

Job Responsibility

Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date
Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports
Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination
Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools
Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively
Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services
Provide financial administration support including invoice tracking, payment applications, and reporting
Support on problem solving, solution development, and continuous process improvement initiatives

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Analyst - Project Accounting

Asana Partners is a retail real estate investment firm creating value in vibrant...

Location

United States , Charlotte

Salary:

Not provided

Asana Partners

Expiration Date

Until further notice

Requirements

Excellent analytical skills
General technical accounting knowledge is preferred
Proficient in Excel
Strong work ethic, self-motivated, and capable of effective independent judgment
Acute attention to detail and passion for quality
Strong organizational and process skills to manage multiple competing priorities
Ability to meet and manage critical deadlines and to work independently
Interested in process improvement and documentation
Parternial mindset

Job Responsibility

Serve as the Project AP inbox coordinator and provide stellar customer service to vendors and property managers
Perform accounts payable functions for capital invoice inflow including invoice entry, job cost coding, and workflow monitoring
Complete job set-ups for capital projects and leasing assets
Review supporting documentation for contracts and confirm accurate set up
Reconcile job cost subledger to general ledger monthly
Create job cost journals for reclasses, percent complete accruals, and commissions
Process construction management fee calculations quarterly
Assist with job close out at disposition and tenant termination
Review bank reconciliations for joint ventures
Identify job status and end date changes required ahead of monthly forecasting

Project and A/P Accounting Assistant

Location

United States , Berkeley

Salary:

30.00 - 40.00 USD / Hour

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Fulltime

Account Coordinator

Are you the kind of creative problem solver that doesn’t get called a problem so...

Location

United States , Miami; New York City

Salary:

Not provided

Factory360

Expiration Date

Until further notice

Requirements

Bachelor’s Degree (preferably in marketing, advertising, or related field) and internship level marketing experience + knowledge of the experiential marketing industry
1-3 years of events/experiential experience, either agency or in house
Demonstrates an understanding of the essentials of marketing
Strong oral, written and verbal communication skills
Strong Project Management skills necessary
Ability to manage multiple priorities with strong organizational skills
Tech savvy and complete knowledge of Microsoft Office. Especially strong proficiency in excel preferred
Possesses strong strategic planning, communication, and executional skills
Enjoys research and data management
Naturally high standards, a strong work ethic and be able to thrive in a team atmosphere

Job Responsibility

Supporting the Account Team in daily deliverables, activities, budgets and deadlines for creative campaigns and individual client projects
Coordinate and participate in the entire project cycle, including planning and handling program elements, championing the vision, and developing and overseeing execution
Support client relations and project management for a variety of campaigns
Work hand in hand with the Creative team to bring our clients' vision to life from soup to nuts
Be involved at every level of the event from start to finish

Account Coordinator

We’re looking for an Account Coordinator to join our growing team. In this role,...

Location

United States , Rancho Cordova

Salary:

24.04 - 30.00 USD / Hour

Runyon Saltzman, Inc.

Expiration Date

Until further notice

Requirements

0–2 years of relevant experience, including internships or agency/marketing coordination roles
Exceptional organization, attention to detail, and follow‑
Strong verbal and written communication
confident note‑taking and recap writing
Reliable, responsive, and comfortable managing multiple priorities in a fast‑paced environment
Collaborative, positive, and curious — eager to learn tools and processes quickly
Proficiency with Microsoft Office and familiarity with project management tools (e.g., Asana, Monday.com, or similar)
Bachelor’s degree in communications, marketing, PR, or related field (or equivalent experience)

Job Responsibility

Prepare meeting agendas, capture detailed notes, and distribute recaps with clear deadlines
Track deliverables and maintain project timelines
Coordinate scheduling, event logistics, and vendor outreach to keep work moving
Conduct competitive research and monitoring
compile findings into concise summaries
Build media lists and coverage reports
support analytics with accurate data entry
Coordinate with Creative to traffic assets
confirm specs, QA files, and manage handoffs
Support Media Services in confirming creative delivery to media partners and platforms

What we offer

Comprehensive health, dental and vision benefits
401(k) plan with employer match
Generous paid time off, 11 paid holidays and paid parental leave
Professional development support and room to grow

Fulltime

Project Coordinator

Beacon Hill is seeking a Project Coordinator (Contract) to support operations at...

Location

United States , Kennesaw

Salary:

26.00 - 29.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1 year of construction or project coordination experience
Strong organizational, planning, and scheduling skills
Excellent verbal and written communication, customer service, and problem-solving abilities
Detail-oriented, reliable, and able to handle multiple priorities in a fast-paced environment
Proficient in Microsoft Office Suite or related software

Job Responsibility

Coordinate project timelines and communicate with account managers, field teams, and clients to ensure smooth operations
Support the design phase by verifying measurements, reviewing preliminary designs, and educating clients on product installation
Track shipping and delivery, follow up on specialty items, and ensure successful project completion
Maintain detailed project records, correspondence, and documentation to support client satisfaction and internal reporting

What we offer

On-the-job training provided
Flexible schedule

Fulltime

Select Country

Project Accounting Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?