Project Accounting Assistant Job at Robert Half (Carlsbad)

Project and A/P Accounting Assistant

Location

United States , Berkeley

Salary:

30.00 - 40.00 USD / Hour

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Fulltime

Project Accountant or Senior Project Accountant

We are seeking an experienced professional to be our Project Accountant or Senio...

Location

United States , Berkeley

Salary:

80000.00 - 120000.00 USD / Year

MIG

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in any field
Willing to work in-person at one of MIG’s office locations for training and team relationship development
8+ years of relevant experience in accounting, managing project budgets and office finances for a $5M+ company or department
Experience in the A/E or consulting industry highly preferred
Experience with and understanding of applications of Federal Accounting Rules (FAR) and supporting projects in professional services consulting and design-build contracts is preferred
Can prioritize multiple tasks with competing deadlines
Software proficiency in a professional services accounting software (Deltek Vision and Vantage point is required), Adobe PDF, Word and Excel
Use discretion and are tactful in difficult or confidential matters and have excellent skills in written and verbal communication
Have a professional and approachable demeanor, a positive attitude and willingness to learn, and a sense of urgency and responsibility/dedication
Are a trainable/coachable, can accept feedback, and are proactive, organized, efficient, and adaptable teammate who can work under deadlines

Job Responsibility

Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Provide accounting support to our Brooklyn, NY office (remotely) with AR/AP, billing, payroll and general administrative tasks
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with Project Managers and Principals
monitor and report monthly unbilled services balance to management
hands-on assistance directly with PMs and Principals to send invoices recover losses

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions and 401K matching

Fulltime

Junior Accountant / Accounting Assistant

We are looking for a detail-oriented Junior Accountant / Accounting Assistant to...

Location

Salary:

Not provided

Zazz

Expiration Date

Until further notice

Requirements

Diploma or certificate in Accounting, Finance, or Business Administration
1 to 3 years of experience in bookkeeping or accounting support roles
Strong experience with QuickBooks Online (preferred)
Strong attention to detail and high accuracy
Proficient with spreadsheets (Excel or Google Sheets)
Good communication skills for client follow-ups
Ability to work independently and meet deadlines
Organized, reliable, and able to handle routine tasks consistently

Job Responsibility

Prepare and send client invoices accurately and on time
Ensure invoices match contracts, POs, and timesheets where applicable
Maintain an organized invoicing schedule and track payment terms
Monitor outstanding receivables and maintain an AR aging report
Send courteous but firm payment reminders
Follow up with clients regarding overdue payments
Document all communication regarding AR
Record transactions daily in QuickBooks (desktop or online)
Reconcile bank accounts, credit cards, and payment processors
Maintain clean and accurate financial records

What we offer

Competitive salary for a junior role
Training on internal processes and tools
Growth opportunities within the finance team
Stable, long-term position in a growing tech company

Fulltime

Analyst - Project Accounting

Asana Partners is a retail real estate investment firm creating value in vibrant...

Location

United States , Charlotte

Salary:

Not provided

Asana Partners

Expiration Date

Until further notice

Requirements

Excellent analytical skills
General technical accounting knowledge is preferred
Proficient in Excel
Strong work ethic, self-motivated, and capable of effective independent judgment
Acute attention to detail and passion for quality
Strong organizational and process skills to manage multiple competing priorities
Ability to meet and manage critical deadlines and to work independently
Interested in process improvement and documentation
Parternial mindset

Job Responsibility

Serve as the Project AP inbox coordinator and provide stellar customer service to vendors and property managers
Perform accounts payable functions for capital invoice inflow including invoice entry, job cost coding, and workflow monitoring
Complete job set-ups for capital projects and leasing assets
Review supporting documentation for contracts and confirm accurate set up
Reconcile job cost subledger to general ledger monthly
Create job cost journals for reclasses, percent complete accruals, and commissions
Process construction management fee calculations quarterly
Assist with job close out at disposition and tenant termination
Review bank reconciliations for joint ventures
Identify job status and end date changes required ahead of monthly forecasting

Junior Accounts Assistant

We are on the lookout for a highly motivated and detail-oriented Junior Accounts...

Location

United Kingdom , London

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent written and spoken English communication skills
Degree or A Levels in Finance, Accounting, or related field (or equivalent experience)
Strong IT skills - proficient in Microsoft Excel and quick to learn finance systems
High attention to detail and accuracy
Strong organisational skills with the ability to prioritise a busy workload
Confident, proactive communicator - engage with team members effectively
Positive attitude and willingness to learn
Ambitious, with a commitment to pursuing further professional qualifications (e.g., AAT, ACCA, CIMA)

Job Responsibility

Support the finance team in processing supplier invoices and employee expenses
Assist with bank reconciliations and monitor cash transactions
Maintain accurate records of financial transactions in the accounting system
Liaise with internal departments and external suppliers to resolve queries
Support month-end close activities and journal postings
Prepare basic financial reports and summaries as needed
Assist the financial controller in enhancing financial procedures and documentation
Undertake ad hoc finance-related tasks and projects as required

What we offer

Conveniently located just a 5-minute walk from Euston train station
Opportunity for further education funded via company
Be part of a supportive, fast-paced environment where your career can thrive
Work alongside experienced professionals who are eager to share their knowledge and expertise

Fulltime

Senior Project Accountant

A high-end firm in Chicago has created a new Senior Project Accountant position ...

Location

United States , Chicago

Salary:

90000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance or related degree
2+ years of related experience or equivalent.
Experience in construction industry is preferred.
Must be proficient with Microsoft Office and have a strong technical aptitude.
Knowledge of construction/accounting-related software a plus.
CMiC experience is preferred.
Construction/Development experience a plus.

Job Responsibility

Will support project teams with timely, accurate and meaningful financial information.
Responsible for preparation of monthly payment requests, coordination of all subcontractors change orders, payments, contracts and waivers/affidavits.
Review project budget and cost for accuracy.
Analyze budget variances and potential fee changes.
Assist in positive cash flow while meeting accounting standards and best practices.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan.

Fulltime

Account Manager Assistant

The person in this position is an extremely accurate, organized, and a detail-or...

Location

Salary:

Not provided

Avenue7Media

Expiration Date

Until further notice

Requirements

At least 2 years of experience in account coordination, project management, or e-commerce support roles (Amazon/Walmart marketplace experience preferred)
Excellent organizational skills with strong attention to detail and accuracy
Strong communication skills with the ability to relay information clearly and timely to both internal teams and supervisors
Proficient in task management tools such as Teamwork, Slack, Gmail, and other collaboration platforms
Ability to work independently and within a team in a fast-paced, constantly evolving environment
Familiarity with tracking account metrics and using data to identify and communicate unusual trends or issues
Skilled at meeting deadlines, managing multiple accounts, and prioritizing tasks effectively
Willingness to attend meetings, prepare agendas, and communicate updates professionally
Commitment to continuous learning, including participation in company-led training and Amazon Seller University (certification preferred)
Ability to accurately track time and document work tasks daily

Job Responsibility

Check Teamwork Spaces frequently for every assigned account and respond to tasks
Work on a client’s Amazon account assigned through Teamwork Tickets
Check assigned Amazon Client’s accounts daily for new unassigned tickets and assign them appropriately
Follow up on new tickets within 48 hours
Escalate tickets according to the A7M Escalation Chart
Review account overview metrics daily and communicate unusual metrics to Supervisor
Prepare client meeting agendas and updates at least one day prior
Review, adjust and maintain accounts regularly
Work with other Avenue7Media teams as needed
Use provided communication programs (GMail, Slack, Teamwork, etc.)

Account Manager / Project Manager

This role blends account management, operations, and creative collaboration in a...

Location

United Kingdom , Uckfield

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication, leadership, and organisational skills
proven ability working within Account Management/ Project Management ideally within a Manufacturing or fast moving field
A problem-solver with a proactive, can-do attitude
Financial acumen, ability to juggle different projects and understand profit and loss/costings
Detail-oriented with the ability to juggle multiple priorities
Strong team player who can also work independently
Proficient in Microsoft Office
Comfortable working to tight deadlines and under pressure
Ideally a driver, due to location

Job Responsibility

Build and maintain strong relationships with key UK retail and corporate clients
Collaborate with international suppliers to enhance the range
Raise purchase orders and order components to meet production needs
Manage stock and support production planning for timely delivery
Resolve queries with customer service teams, suppliers, and production departments
Gain financial understanding to accurately raise costs to customers
Support creative projects, from design briefs and photoshoots to marketing campaigns
Assist in executing the marketing strategy, including social media and e-marketing
Upload new products to e-commerce platforms
Be hands-on during peak season, working on-site with suppliers

What we offer

Excelelnt allowance of 24 days holiday + Bank Holidays, Parking, Pension, Private Medical Insurance, Social events, plus more +++

Fulltime

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Project Accounting Assistant

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