Project Accounting Administrator Job at Robert Half (Plano)

Accounting Project Administrator

We are looking for a diligent Accounting Project Administrator to join our team ...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounting, project administration, or a related field
Proficient in Accounts Payable (AP) and Accounts Receivable (AR) operations
Strong working knowledge of QuickBooks and other financial software applications
Skilled in accurate data entry and maintaining well-organized financial records
Experienced in processing invoices and ensuring correctness in billing
Familiar with project accounting principles and tracking associated costs
Capable of preparing clear and concise financial reports and summaries for management
Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities efficiently

Job Responsibility

Process vendor payments promptly to ensure timely and accurate disbursements
Issue client invoices in accordance with contract terms and monitor payment status
Track project budgets, expenses, and billing schedules to maintain accurate financial records
Prepare and send client invoices as specified in agreements, and actively follow up on outstanding payments to ensure timely collection
Collaborate with project managers to update budgets, generate financial forecasts, and resolve financial discrepancies
Develop and present financial reports and variance analyses for management review
Adhere to established financial policies and procedures, and assist with audits as required
Maintain organized and accessible project documentation, including contracts, purchase orders, and change orders

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Project Administrator

Location

Australia , Sydney

Salary:

Not provided

Ertech

Expiration Date

July 24, 2026

Requirements

Demonstrated experience in a Project Administration, Mobilisation, or Workforce Planning role within the construction sector
Proficient in InEight Teambinder
Adaptable and flexible, with the ability to respond to evolving project demands and priorities
Excellent interpersonal and communication skills, with a collaborative and solutions-focused approach
Advanced proficiency in Microsoft Excel and other relevant project or workforce management software
MUST hold valid Australian Working Rights

Job Responsibility

Coordinate project administration activities
Maintain site-based accounting and administrative systems
Support implementation of cost control and cost-tracking processes
Maintain and administer project cost control, procurement, accounting, and administrative systems in accordance with company policies and procedures
Coordinate invoice processing, subcontractor onboarding, and project financial administration
Provide project support including mobilisation logistics, record management, document control, and maintenance of project personnel records
Support project teams by communicating project information, responding to stakeholder enquiries, and assisting with project meetings and reporting requirements
Maintain compliance with company business systems, HSE requirements, archiving standards, and confidentiality obligations
Contribute to project and organisational objectives by providing administrative support during peak periods, audits, staff leave coverage, and other business requirements as needed

What we offer

Competitive remuneration
Metro-based project – enjoy the benefit of being home every night
Supportive, team-oriented culture
Career development and progression opportunities
Annual performance development plans
Discounted Private Health Insurance (HBF & Medibank)
Annual flu vaccinations
Novated leasing options through Paywise
Service recognition and milestone rewards
Employee Referral Program incentives

Fulltime

Project Administrator

Support a dynamic engineering team delivering diverse projects while building yo...

Location

Australia , Brisbane

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

Previous experience in administration, project support, or a similar role (experience in engineering or professional services is a plus)
Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines
Clear, professional communication skills and confidence engaging with a range of stakeholders
A collaborative, team-focused mindset, paired with the ability to take initiative and work independently
A positive, flexible attitude and a willingness to support others and contribute to a high-performing team environment
High attention to detail and a commitment to accuracy and continuous improvement
Experience with document control processes and PDF tools (e.g. Bluebeam, Acrobat) is beneficial
Strong capability across Microsoft Office (Word, Excel, PowerPoint, Outlook), with exposure to SharePoint or document management systems (e.g. Aconex, Newforma) an advantage

Job Responsibility

Prepare and submit high-quality project documentation (reports, proposals, CVs)
Provide project administration support, liaising with technical teams to coordinate daily activities
Manage document control and maintain accurate project filing systems
Support budgeting, procurement, timesheets, and accounts payable
Coordinate meetings, take minutes, and organise travel, events, and team logistics
Liaise with clients and vendors, maintaining strong working relationships
Assist with onboarding, site mobilisation, and procurement of project supplies
Support QHSE requirements and ensure compliance with company systems
Provide general administrative support to project and office teams as needed

What we offer

Additional Superannuation: 2.5% extra
Income Protection Insurance
Parental and Volunteer Leave
Option to Purchase up to 15 additional annual leave days per annum
Novated Leasing
Social and Mental Well-being Initiatives
Training and Development Opportunities

Fulltime

Accounting Project Manager

Location

France , Paris

Salary:

Not provided

Mirakl

Expiration Date

Until further notice

Requirements

5+ years of experience as a freelance consultant or at an ESN, leading finance and information systems projects
Proven track record of coordinating cross-functional projects involving P2P, O2C cycles, or ERP deployments
Bac+5 from an engineering school, IT program, or a dual IT/Finance background
Demonstrated knowledge of or strong interest in French e-invoicing regulations and certified platforms
NetSuite proficiency (administration, configuration, integrations) — mandatory
Cross-functional project coordination with finance, IT, and external stakeholders
Finance process optimization across P2P, O2C, and R2R cycles
Understanding of e-invoicing platforms and regulatory frameworks
Curiosity and appetite for AI tools and digital automation
French: C2 level required

Job Responsibility

Drive finance process optimization: Contribute to streamlining key P2P (Purchase-to-Pay), O2C (Order-to-Cash), and R2R (Record-to-Report) processes, making financial workflows more efficient and scalable across the organization
Lead the e-invoicing transformation: Pilot and support the deployment of France's mandatory e-invoicing and e-reporting reform, coordinating closely with finance, IT, and external software providers to ensure full compliance
Keep the finance stack running: Ensure the smooth day-to-day operation of Mirakl's finance tool ecosystem: NetSuite, Payflows, Upflow, and Expensya
Enable teams through documentation and training: Formalize processes and support internal teams in adopting new tools, building lasting autonomy and operational excellence

Fulltime

Project Administrator

The Project Administrator plays an integral role in providing day‑to‑day project...

Location

Canada , Calgary

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

3 to 5 years of project administration experience in an engineering consulting or similar environment and/or post-secondary education or an Administrative Diploma
Valid driver's license
Above average skills in Microsoft Office Products including Word, Excel, Outlook and PowerPoint

Job Responsibility

Assemble reports, letters, memos, and other project deliverables
Contribute to marketing and business development initiatives by supporting the development and coordination of proposals and other client-facing materials
Support project financial administration, including accounts payable processing, expense tracking, and reconciliation
Coordinate meetings, travel and site access requirements for project teams
Respond to client requests and help tailor project materials to meet specific project requirements
Assist with onboarding new team members and managing close-out activities for exiting employees
Maintain equipment tracking logs and coordinate maintenance for equipment as required
Set up and maintain project filing systems, perform data entry, and maintain accurate client database records
Provide administrative support for mail and courier services, meeting room setup, and ordering and receiving office supplies
Support the timely and accurate completion of weekly timesheets

What we offer

Hybrid home-office work opportunities
Competitive wages with bonus potential
Vacation policy that aligns to your experience
Paid volunteer time, overtime, and sick days
Retirement planning and flexibility through group RRSP options
Flexible health benefits, including social and mental well-being initiatives
Commitment to global Environmental, Social, and Governance standards

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , Milwaukee

Salary:

Not provided

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or Three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team
Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Job Responsibility

Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
monitor project financial health and office portfolio performance
Run and distribute standard project/financial reports for staff as needed
support visibility into project status and performance
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
process transfers/corrections of billable employee hours as needed
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff

What we offer

Paid time off policies
health insurance
dental insurance
vision insurance
life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , New York

Salary:

80000.00 - 90000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field
Three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team

Job Responsibility

Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
monitor project financial health and office portfolio performance
Run and distribute standard project/financial reports for staff as needed
support visibility into project status and performance
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
process transfers/corrections of billable employee hours as needed
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff

What we offer

paid time off policies
health insurance
dental insurance
vision insurance
life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan
sick leave – 56 hours

Fulltime

Project Accounting / Support Coordinator (Data Center Commissioning)

Support and maintain financial and administrative aspects of building commission...

Location

United States , Commerce City

Salary:

80000.00 - 90000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or three (3) years of general accounting / finance experience required
Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred
Experience working in engineering consulting or construction industry a plus
Proficiency in MS Office and Google Workspace
Effective communication, interpersonal, and problem-solving skills
Strong organizational, financial, and administrative skills
Highly motivated and proactive, focused on achieving results
Must be dependable and able to multi-task with a strong attention to detail
Ability to work well independently and as a team
Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Job Responsibility

Collaborate with Project Managers, Directors, and Finance to coordinate project financial needs
Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
Work with finance managers and project managers to update Salesforce revenue forecasts
Support finance manager with project expense accruals to maintain appropriate project profitability
Run and distribute standard project/financial reports for staff
Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers
Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff
Assist in post-project financial performance evaluation process for major projects
Prepare and coordinate third-party vendor requisitions and purchase orders
Administer subcontracts and vendor relationships

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan
Sick leave – 56 hours

Fulltime

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Project Accounting Administrator

Job Description

Job Responsibility

Requirements

What we offer

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