Project Accountant / Billing Specialist Job at Robert Half (New York)

Project Billing Specialist

Robert Half has partnered with a large construction organization in their search...

Location

United States , Wolcott

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in construction accounting, project billing, or a similar project-based financial role
Working knowledge of AIA billing procedures and documentation requirements
Hands-on experience with Sage 300, Sage Timberline, or related construction accounting systems
Strong understanding of job costing, change order tracking, and subcontractor payment processes
Ability to analyze financial data, identify discrepancies, and communicate issues promptly
High level of accuracy when managing invoices, cost records, and supporting documentation
Effective collaboration skills with accounting teams, project managers, and operations staff

Job Responsibility

Oversee the financial administration of assigned construction projects, including invoicing, cost allocation, approved changes, and cash activity monitoring
Maintain current and accurate job cost records covering labor, materials, equipment usage, subcontracted work, and purchase commitments
Compile monthly customer billing packages with all required supporting documents, including AIA-style billing when needed
Review subcontractor invoices, track lien documentation, and support payment processing in accordance with contract terms
Monitor project commitments, accruals, and projected spending to help identify cost concerns before they affect performance
Prepare financial reports, budget comparisons, and variance explanations for project and operations leadership
Partner with project managers, field personnel, and preconstruction teams to clarify budget assumptions and support financial decisions
Support project closeout by reconciling accounts, organizing final documentation, and ensuring records are ready for audit or compliance review

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Billing Specialist

This position is responsible for end‑to‑end AIA billing and project‑based financ...

Location

United States , Greenbelt

Salary:

70000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated experience with AIA billing in a project-based environment
Background in project accounting, contract administration, or construction accounting
Strong understanding of percent-complete billing, retainage, and change order tracking
Hands-on accounting experience directly related to billing, revenue recognition, or project reporting
High attention to detail with the ability to manage multiple active projects and deadlines
Proficient in Excel and project accounting/ERP systems (Deltek, Sage Intacct, Oracle, Procore, or similar preferred)

Job Responsibility

Prepare, review, and submit monthly AIA progress billings, including G702/G703 forms and continuation schedules
Track contract values, approved change orders, retainage, stored materials, and billing caps
Ensure billings align with contract terms, project milestones, and percent-complete reporting
Maintain complete and audit-ready billing backup, including lien waivers, pay applications, and approvals
Respond directly to client and internal billing inquiries and resolve discrepancies efficiently
Coordinate billing timelines with project managers to ensure timely submission and cash collection
Support project setup including billing terms, schedules of values, budgets, and cost codes
Track contract modifications, change orders, and amendments throughout the project lifecycle
Maintain organized contract, billing, and project documentation
Assist with project closeout, final billings, and retainage release

Fulltime

Accounts Receivable Specialist / Project Accountant

We are partnering with a growing, team-oriented organization to hire an Accounts...

Location

United States , Plano

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts receivable and/or project accounting
2+ years of experience working in the construction industry, required
Experience with AIA billing, job costing, and contract-based invoicing
Familiarity with GC billing portals (Textura, Procore, or similar) is a plus
Strong understanding of lien waivers, pay applications, and construction billing processes
Ability to manage multiple projects and deadlines in a detail-oriented environment
Strong communication skills and ability to collaborate cross-functionally

Job Responsibility

Manage full-cycle AR and project billing for large-scale contracts, including AIA billing and time & materials invoicing
Collaborate with general contractors, project managers, and account managers to support billing accuracy, change orders, and job costing
Prepare and track pay applications, lien waivers, and vendor waivers, coordinating with AP to ensure compliance requirements are met
Submit and manage billing through GC portals (e.g., Textura, Procore) and maintain accurate project documentation
Perform account reconciliations and collections for assigned projects, resolving discrepancies and ensuring timely payment
Assist with contract review and administration, acting as a liaison between internal stakeholders, customers, and legal counsel
Support project compliance requirements, including insurance documentation (e.g., CSIP) and bond-related items
Oversee billing for multiple locations, including a mix of major contract and service-based billing for an additional office
Process cash applications and deposits (EFTs and checks) on a rotating basis within the AR team
Serve as a key contributor on complex, high-value projects, ensuring accuracy and attention to detail across a moderate volume of highly detailed invoices

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Project Billing Specialist

We are looking for a dedicated Project Billing Specialist to join our team in Co...

Location

United States , Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in project billing, particularly within manufacturing environments
Proficiency in using billing portals and managing associated workflows
Ability to work extended hours during month-end periods, including weekends when necessary
Familiarity with AR processes and the ability to contribute to weekly reviews effectively
Advanced skills in Excel, including the use of VLOOKUP and pivot tables
Strong analytical and problem-solving abilities to address billing discrepancies
Excellent verbal and written communication skills to collaborate with internal and external stakeholders
Ability to perform accurate data entry tasks and maintain detailed records

Job Responsibility

Manage billing activities through designated portals, ensuring accuracy and timely submission
Coordinate billing processes specific to manufacturing projects, ensuring compliance with industry standards
Work extended hours during month-end periods, including weekends when necessary, to meet deadlines
Collaborate with teams to review accounts receivable and actively participate in weekly discussions
Perform data entry tasks with precision while analyzing financial information for discrepancies
Utilize advanced Excel functions, such as VLOOKUP and pivot tables, to streamline reporting and data analysis
Communicate effectively with stakeholders to resolve billing issues and improve processes
Apply problem-solving techniques to address billing challenges and ensure seamless operations
Maintain detailed and organized records of billing transactions for auditing purposes

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Project Billing Specialist

We are looking for a dedicated Project Billing Specialist to join our team in Co...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in project billing, particularly within manufacturing environments
Proficiency in using billing portals and managing associated workflows
Ability to work extended hours during month-end periods, including weekends when necessary
Familiarity with AR processes and the ability to contribute to weekly reviews effectively
Advanced skills in Excel, including the use of VLOOKUP and pivot tables
Strong analytical and problem-solving abilities to address billing discrepancies
Excellent verbal and written communication skills to collaborate with internal and external stakeholders
Ability to perform accurate data entry tasks and maintain detailed records

Job Responsibility

Manage billing activities through designated portals, ensuring accuracy and timely submission
Coordinate billing processes specific to manufacturing projects, ensuring compliance with industry standards
Work extended hours during month-end periods, including weekends when necessary, to meet deadlines
Collaborate with teams to review accounts receivable and actively participate in weekly discussions
Perform data entry tasks with precision while analyzing financial information for discrepancies
Utilize advanced Excel functions, such as VLOOKUP and pivot tables, to streamline reporting and data analysis
Communicate effectively with stakeholders to resolve billing issues and improve processes
Apply problem-solving techniques to address billing challenges and ensure seamless operations
Maintain detailed and organized records of billing transactions for auditing purposes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Payable Specialist or Project Accountant

We are looking for an experienced Accounts Payable Specialist or Project Account...

Location

United States , Spokane

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable, including high-volume invoice processing
Strong knowledge of account coding and invoice batching
Familiarity with automated clearing house (ACH) payments and check runs
Proficiency in using Unanet or similar ERP systems
Ability to manage electronic workflows and automated accounts payable processes
Exceptional attention to detail and organizational skills
Experience reconciling accounts payable and accounts receivable subledgers with general ledgers
Capability to work collaboratively across multiple departments and projects

Job Responsibility

Process a high volume of vendor and subcontractor invoices, ensuring accurate job cost and project coding
Manage invoice matching, batching, and coding across multiple departments and projects
Monitor and handle expense platform transactions, including follow-ups with field staff for missing receipts
Prepare and execute weekly payment runs, including checks, ACH transfers, wire transfers, and per diems
Ensure compliance with contract requirements such as lien waivers and insurance documentation
Maintain detailed vendor and subcontractor records while addressing inquiries promptly
Reconcile accounts payable subledger to the general ledger and manage subcontractor retainage and releases
Support automated accounts payable workflows integrated with Unanet
Monitor accounts receivable aging and follow up on outstanding balances to ensure timely collections
Collaborate with project managers to resolve billing discrepancies and apply cash receipts accurately

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Medical Billing Specialist

Location

United States , Worcester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in medical billing within a healthcare, hospital, or social assistance setting
Working knowledge of medical coding principles and claim submission processes
Proven ability to handle accounts receivable follow-up, collections, and denial resolution
Familiarity with medical claims review, correction, and appeals procedures
Hands-on experience using EPACES or similar payer and billing systems
Strong attention to detail with the ability to manage multiple priorities accurately
Effective written and verbal communication skills for interacting with payers and internal teams

Job Responsibility

Manage billing activity for medical claims, ensuring charges are processed accurately and submitted within required timelines
Monitor accounts receivable balances and follow up on unpaid or underpaid claims to support prompt reimbursement
Investigate denied claims, determine root causes, and prepare corrected submissions or formal appeals as needed
Perform collection efforts on outstanding balances while maintaining clear communication with payers and relevant parties
Review coding and claim details for completeness and accuracy before resubmission or escalation
Use EPACES and related billing tools to verify claim status, eligibility, and payment information
Assist with reporting, documentation, and special projects related to billing operations and revenue cycle performance

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Billing Specialist- Client Specific

This position is responsible for providing support to the City of NY agencies in...

Location

United States , Cumberland

Salary:

28.16 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Business Administration, Accounting, or a related field
One (1) or more years of prior billing experience and a good working knowledge of basic accounting concepts are required
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines with time-sensitive data
Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate and able to use good independent judgment and discretion. Must have proven ability to maintain correspondence, discussions and materials in strictest confidence. Must be able to work overtime as needed
Excellent organizational skills
Outstanding verbal and written communication skills required. Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player required

Job Responsibility

Generate invoices on a weekly basis
Generate electronic and client specific billing files on a weekly basis
Compose, audit and distribute accurate and compliant billing packages to customers weekly
Work with various levels of management professionally
Other projects as assigned

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401 (k) or Supplemental Income Plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal day
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Select Country

Project Accountant / Billing Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?