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Project Accountant and Office Manager

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MIG

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Location:
United States , Los Angeles

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Category:

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Contract Type:
Not provided

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Salary:

85000.00 - 110000.00 USD / Year

Job Description:

We are seeking an experienced, professional Project Accountant/Office Manager to fill a multifunctional role in both accounting and administrative to support two proximate offices—downtown Los Angeles and Pasadena, CA. MIG supports a hybrid work-from-home/remote and in-office schedule and encourages in-person work for learning and team-building opportunities. Due to the nature of the role, this position must work the majority of the week from the office and split time between LA and Pasadena.

Job Responsibility:

  • Project accounting/invoicing/project billing: Generate monthly invoices
  • coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
  • submit invoices to client
  • process subconsultant A/P invoices
  • Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
  • Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
  • tracking for signatures and end dates
  • coordinate with PMs and Principals as needed for follow up and additional services or change letters
  • Project management/financial health: Analysis and reporting support
  • monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals
  • assist with follow through to recover losses
  • detail remedies for overages in a monthly Financial Health Report in Deltek
  • Expenses: Collect and verify expense receipts from staff, enter expenses into Deltek, submit expense report and backup to the Business Office for payment
  • Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments and record updates in a monthly A/R report
  • General office: Assist the Principals/Directors of Operations manage daily administrative office functions (e.g., receiving guests, mail, phones, supplies orders, coordinating vendors or maintenance), coordinate/manage office calendar, time off requests, and events to support office culture (e.g., lunches, picnics, presentations)
  • Timesheets: Review, make edits to and approve staff timesheet entries
  • Workload planning: Facilitate entries and updates to Deltek Resource Planning in coordination with Project Managers
  • Internal reporting – complete various bi-weekly and monthly reporting duties for the office including financial health, sales, accounts receivable, and workload reporting
  • Document production: formatting, layout, text flow, picking up edits, proof reading, meeting note transcription
  • Meetings coordination – for meetings with multiple attendees
  • conference room and virtual meeting room booking
  • meeting room set up/clean up
  • Subconsultant coordination, including certificates of insurances, W9 forms, drafting and tracking contracts, etc.

Requirements:

  • An Associate’s degree in any field
  • Relevant experience in project accounting and office administration is required
  • You are local to the Greater Los Angeles Area and are willing to travel between the downtown LA and Pasadena office on set days throughout the week
  • You have software proficiency in accounting software (Deltek or similar), Word and Excel (required)
  • Excellent skills in written and verbal communication for internal team communication as well as external client communication
  • You have a professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
  • You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Nice to have:

  • A Bachelor’s or Master’s degree in accounting or another field is a plus
  • Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
  • Experience using Deltek Vision/Vantage Point and Google Suite is a plus
What we offer:
  • Flexible work schedule
  • Rewarding work environment
  • Creative atmosphere that allows for professional development and career advancement opportunities
  • Comprehensive benefits program including paid time off (PTO)
  • 10 paid holidays
  • medical
  • dental
  • vision
  • FSA
  • and HRA with employer contributions
  • 401K matching

Additional Information:

Job Posted:
March 03, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

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