This list contains only the countries for which job offers have been published in the selected language (e.g., in the French version, only job offers written in French are displayed, and in the English version, only those in English).
We are seeking an experienced, professional Project Accountant/Office Manager to fill a multifunctional role in both accounting and administrative to support two proximate offices—downtown Los Angeles and Pasadena, CA. MIG supports a hybrid work-from-home/remote and in-office schedule and encourages in-person work for learning and team-building opportunities. Due to the nature of the role, this position must work the majority of the week from the office and split time between LA and Pasadena.
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
coordinate with PMs and Principals as needed for follow up and additional services or change letters
Project management/financial health: Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals
assist with follow through to recover losses
detail remedies for overages in a monthly Financial Health Report in Deltek
Expenses: Collect and verify expense receipts from staff, enter expenses into Deltek, submit expense report and backup to the Business Office for payment
Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments and record updates in a monthly A/R report
General office: Assist the Principals/Directors of Operations manage daily administrative office functions (e.g., receiving guests, mail, phones, supplies orders, coordinating vendors or maintenance), coordinate/manage office calendar, time off requests, and events to support office culture (e.g., lunches, picnics, presentations)
Timesheets: Review, make edits to and approve staff timesheet entries
Workload planning: Facilitate entries and updates to Deltek Resource Planning in coordination with Project Managers
Internal reporting – complete various bi-weekly and monthly reporting duties for the office including financial health, sales, accounts receivable, and workload reporting
Document production: formatting, layout, text flow, picking up edits, proof reading, meeting note transcription
Meetings coordination – for meetings with multiple attendees
conference room and virtual meeting room booking
meeting room set up/clean up
Subconsultant coordination, including certificates of insurances, W9 forms, drafting and tracking contracts, etc.
Requirements:
An Associate’s degree in any field
Relevant experience in project accounting and office administration is required
You are local to the Greater Los Angeles Area and are willing to travel between the downtown LA and Pasadena office on set days throughout the week
You have software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
You have a professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others
Nice to have:
A Bachelor’s or Master’s degree in accounting or another field is a plus
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Experience using Deltek Vision/Vantage Point and Google Suite is a plus
What we offer:
Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)