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Project Accountant and Office Admin

United States, Seattle 81000.00 - 104000.00 USD / Year · Job Posted March 03, 2026
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Job Description

We are seeking an experienced, professional Project Accountant/Office Admin to fill a multifunctional role including both accounting and general office administrative support in our Seattle, WA office. The primary role for this position is as the Project Accountant (70% of your time), where you will have an integral role in the office’s billing and related administration that requires collaboration with office leadership and our headquarters (“Business Office”). The Administrative Support role will be approximately 30% of your time to help the office staff with various general administrative tasks.

Job Responsibility

  • Project accounting/invoicing/project billing: Generate monthly invoices
  • coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
  • submit invoices to client
  • process subconsultant A/P invoices
  • Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
  • Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
  • tracking for signatures and end dates
  • coordinate with PMs and Principals as needed for follow-up and additional services or change letters
  • Project management/financial health: Analysis and reporting support
  • budget management assistance
  • monitor, communicate and resolve budgetary issues related to assigned projects with PMs and Principals
  • assist with follow-through to recover losses
  • detail remedies for overages in a monthly Financial Health Report
  • Expenses: Collect and verify expense receipts from staff, enter expenses, submit expense report and backup to the Business Office for payment
  • Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow-up on late payments and record updates in a monthly A/R report
  • General office: Assist the Office Manager to manage administrative office functions (e.g., receiving guests, mail, supplies orders, coordinating vendors or maintenance), coordinate/manage office calendar, time off requests, and events to support office culture (e.g., lunches, picnics, presentations)
  • Timesheets: Review, make edits to and approve staff timesheet entries
  • Workload planning: Facilitate entries and updates to Deltek Resource Planning in coordination with Project Managers
  • Project administrative support: Assist with various project-related tasks: processing contracts
  • drafting additional services and scope changes
  • tracking tasks and ensuring completion
  • document proofreading, editing and printing
  • and backchecking costs
  • Subconsultant coordination, including certificates of insurance, W9 forms, drafting and tracking contracts, etc.

Requirements

  • Associate’s degree in any field
  • Relevant experience in project accounting and office administration
  • Software proficiency in accounting software, Word and Excel
  • Excellent skills in written and verbal communication
  • Professional and approachable demeanor, positive attitude, and a sense of urgency
  • Proactive, organized, efficient, and adaptable teammate who can work under deadlines

Nice to have

  • Bachelor’s or Master’s degree in accounting or another field
  • Experience with and understanding of applications of Federal Accounting Rules, billing, A/R management and supporting projects in professional services consulting and design-build contracts
  • Experience using Deltek Vision/Vantage Point and Google Suite

What we offer

  • Flexible work schedule
  • Comprehensive benefits program including paid time off (PTO)
  • 10 paid holidays
  • medical
  • dental
  • vision
  • FSA
  • HRA with employer contributions
  • 401K matching

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