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We are seeking an experienced, professional Project Accountant/Office Admin to fill a multifunctional role including both accounting and general office administrative support in our Seattle, WA office. The primary role for this position is as the Project Accountant (70% of your time), where you will have an integral role in the office’s billing and related administration that requires collaboration with office leadership and our headquarters (“Business Office”). The Administrative Support role will be approximately 30% of your time to help the office staff with various general administrative tasks.
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
coordinate with PMs and Principals as needed for follow-up and additional services or change letters
Project management/financial health: Analysis and reporting support
budget management assistance
monitor, communicate and resolve budgetary issues related to assigned projects with PMs and Principals
assist with follow-through to recover losses
detail remedies for overages in a monthly Financial Health Report
Expenses: Collect and verify expense receipts from staff, enter expenses, submit expense report and backup to the Business Office for payment
Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow-up on late payments and record updates in a monthly A/R report
General office: Assist the Office Manager to manage administrative office functions (e.g., receiving guests, mail, supplies orders, coordinating vendors or maintenance), coordinate/manage office calendar, time off requests, and events to support office culture (e.g., lunches, picnics, presentations)
Timesheets: Review, make edits to and approve staff timesheet entries
Workload planning: Facilitate entries and updates to Deltek Resource Planning in coordination with Project Managers
Project administrative support: Assist with various project-related tasks: processing contracts
drafting additional services and scope changes
tracking tasks and ensuring completion
document proofreading, editing and printing
and backchecking costs
Subconsultant coordination, including certificates of insurance, W9 forms, drafting and tracking contracts, etc.
Requirements:
Associate’s degree in any field
Relevant experience in project accounting and office administration
Software proficiency in accounting software, Word and Excel
Excellent skills in written and verbal communication
Professional and approachable demeanor, positive attitude, and a sense of urgency
Proactive, organized, efficient, and adaptable teammate who can work under deadlines
Nice to have:
Bachelor’s or Master’s degree in accounting or another field
Experience with and understanding of applications of Federal Accounting Rules, billing, A/R management and supporting projects in professional services consulting and design-build contracts
Experience using Deltek Vision/Vantage Point and Google Suite
What we offer:
Flexible work schedule
Comprehensive benefits program including paid time off (PTO)