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Programming Event Production Manager

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The 'Quin House

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Location:
United States , Boston

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

80000.00 - 85000.00 USD / Year
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Job Description:

The ‘Quin Programming Event Production Manager is a full-time position and a key role on The ‘Quin’s Programming team. An operational role, this position leads all aspects of club-wide Programming event execution and post-event coordination. The Event Production Manager is responsible for ensuring a world-class event and extraordinary member experience. Their wealth of onsite experience uniquely positions the Event Production Manager to inform executional approaches to ensure each event is better than the last. The ‘Quin House hosts more than 400 collective on and offsite programs in a calendar year – with operations open 7-days/week. This role requires schedule flexibility to work nights and weekends regularly as well as a regular presence at offsite events – most of which are within the Boston metropolitan area. This is a primarily onsite role (5 days/per week).

Job Responsibility:

  • Lead all aspects of club-wide Programming event execution and post-event coordination
  • Ensure a world-class event and extraordinary member experience
  • Act as the interfacing point person for relevant internal and external parties
  • Manage multiple communication channels to disseminate pre-event information including creating BEO’s in TripleSeat
  • Oversee set-up and the duration of the program including tech associated with the event
  • Prioritize welcoming every member at the door and take attendance as required
  • Cue the beginning, Q&A and end of the program
  • Attend scheduled BEO meetings
  • Develop and deliver talent agenda/event timeline
  • Reinforce club policies
  • Arrange & secure all physical materials
  • Communicate costs/estimates to department head for approval and submit POs
  • Complete the FOH vendor check-in sheet
  • Coordinate all logistics surrounding rental items
  • Direct on-site logistics/operations and instruct/assign/train staff when needed
  • Adjust the room ahead of guest arrival
  • Ensure everyone working the event understands the objective
  • Deliver pre-approved, member-facing program opening and closing remarks
  • Collaborate effectively with other teams
  • Respond to onsite emergencies
  • Uphold maximum occupancy, and compliance with fire and egress measures
  • Identify new and innovative ways of executing events
  • Ensure the Happometer survey is deployed and call assigned detractors
  • Close events accurately and within 48-hours
  • Track no-show attendance, and charge members as needed
  • Issue thank you notes for programming partners
  • Maintain a detailed list of vendors
  • Organize and maintain department resources
  • Communicate privacy standards/permissions
  • Act as a central point for Programming related club communication
  • Contribute to Programming sections within Monthly Manager Meeting and Quarterly Department Reviews
  • Attend Morning Meeting as a department representative
  • Manage the workflow of supporting 3rd party partners
  • Proof all Programming print/digital materials
  • Ensure workflow from concept to production is efficient
  • Contribute toward annual Programming Team Goals
  • Assume additional responsibilities as assigned

Requirements:

  • Bachelor’s Degree in related field of study, preferred
  • Minimum 5 years of experience in an operational event role, in a full-time professional capacity
  • Experience producing a regular schedule of events, back-to-back with consistency
  • Strong grasp of F&B and BOH terminology
  • Proficient building floorplans and BEO’s in Tripleseat event management software
  • Strong familiarity of working with 3rd Party Rental companies
  • Multifaceted
  • able to wear many hats and pivot as required
  • Strong capabilities in tech
  • able to troubleshoot A/V under pressure
  • Natural composure during high-pressure, dynamic, live event situations
  • Experience handling white-glove talent, and comfortable engaging with members/talent/associates at all levels
  • Hospitality experience is a must

Additional Information:

Job Posted:
January 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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