Programme Assistant Job at UNESCO (Aroma)

Job Description

Within the project "SUD-INCA Invest in Capability in Sudan: Better Employability for Sudanese Youth through TVET"and in light of the challenging context in Sudan, the Italian Agency for Development Cooperation (AICS), the donor, hasentrusted UNESCO, the implementor, with a generous donation to increase the quality and relevance of TVET deliveryin Kassala and Red Sea states generating new employability opportunities for Sudanese youth, particularly girls anddisadvantaged groups such as IDPs and people with disabilities, in Agri-TVET and related fields’, equipping them withrelevant skills for better employment and livelihood. In order to address the deficiency of functioning TVET centres inthe country, the project intends to rehabilitate and empower a Model Vocational Training Centres in Kassala and ModelTechnical Secondary School in Port Sudan. The project will introduce curricula in line with eight pre-identified trades tocater to the skills gap of youth, through the lens of gender, inclusion of People With Disability (PwD) and crisis-responsiveness.

Job Responsibility

Provide specialized, comprehensive support to programme implementation in a timely, accurate and pro-active manner in compliance with relevant HR, Administrative and Financial rules and regulations of the Organization, practices, procedures, guidelines, protocols
Support the preparation and update of the situation analysis for the development, design and implementation of the project
Support efforts to build and sustain effective close working partnerships with government counterparts and national stakeholders and building their capacities
Monitor finance and budgetary aspects of programme activities in compliance with programme and budgetary requirements and financial regulations
Undertake basic programme-related budget and expenditure data analysis
Collate information and draft regular and ad hoc budgetary/financial updates
Support the implementation of the activities and regularly report them, including and not limited to: Rehabilitation/Construction works, Procurement actions and contract management, Selection and training of targeted directors and teachers, Selection and contracting of experts
Support the formation of Public Private Partnerships between the TVET institution and private sector companies
Support synergies between this project and CapED Programme
Support drafting of TORs to recruit needed experts, consultants and trainers
Ensure that the timely delivery of planned activities in line with project plan, meeting deadlines, and reporting regularly on delivery of tasks
Attend and support project teams meetings on regular basis for updates, and collect feedback
Complete and submit all required reporting on a regular basis including Project progress reports, Risk reports, Visibility Report
Coordinate the meetings, workshops and events, including budgets, identification of suppliers, provisioning of services, documentation and materials
Prepare minutes of meetings, progress reports, briefing, concept notes, PPTs, attendance sheets, agenda etc
Provide and/or coordinate general office assistance (translation, printing, dispatch of information documents for statutory meetings, etc.) as required
Keep the Project Manager informed at all times on all activities and escalate any issues faced

Requirements

Secondary education/University Degree in Management or related field
A minimum of five (5) years experience in project management of TVET programs development is required
Excellent knowledge (written and spoken) of English and Arabic
Experience working in Aroma city or Kassala state and familiarity with the social context, local cultures and sensitivities
Experience in national and/or international organizations in the area of emergency management is desirable
Knowledge of UN systems and modalities
Excellent organizational and coordination skills, with emphasis on quality, efficiency and aptitude to work under pressure
Familiarity with and experience in the use of computers, internet, intranet, and other databases
Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results
is motivated by professional rather than personal concerns
shows persistence when faced with difficult problems or challenges
remains calm in stressful situations
Capacity to deal with people of different cultural backgrounds efficiently and tactfully
Discretion, initiative and service oriented to provide quality and timely support and services
Flexibility to adjust work schedules and priorities
Attention to detail and meticulous in correspondence
Excellent interpersonal and communication skills
Speaks and writes clearly and effectively, in English and Arabic
Listens to others, correctly interprets messages from others, and responds appropriately
Asks questions to clarify and exhibits interest in having two-way communication
Tailor language, tone, style, and format to match the audience
Demonstrates openness in sharing information and keeping people informed
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise
is willing to learn from others
Places team agenda before personal agenda
Supports and acts in accordance with the final group decision, even when such decisions may not entirely reflect their own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
knowledge of other official UN language would be an asset

Nice to have

Experience working in Aroma city or Kassala state and familiarity with the social context, local cultures and sensitivities
Experience in national and/or international organizations in the area of emergency management is desirable
Knowledge of UN systems and modalities
knowledge of other official UN language would be an asset

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