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As part of a dedicated team, this position will contribute to Marriott’s commitment to fire protection and life safety across Marriott’s brands. This role provides administrative and operational support to department leadership, including calendar and travel management, invoice processing, and account reconciliation. It involves independently researching and resolving policy-related inquiries, maintaining tracking systems for projects and compliance, and updating documentation. The position also supports onboarding, meeting coordination, and consultant contract management, while assisting with presentations, reports, and other tasks as needed.
Job Responsibility:
Explains the administrative procedures surrounding the assigned tasks and responds to all questions regarding the tasks including infrequently asked questions or nonrecurring issues
Independently performs research and analysis needed to address any questions or issues regarding department policies, procedures, information of services, including those of a complex nature, prepares reports, and presents information
Calendar management
Organize all aspects of travel such as visa applications, flight and accommodation bookings and transportation arrangements
Reconciles accounts, research discrepancies in the amounts charged to the accounts, and prepares reports
Handles and submits invoices
Performs monthly accruals
Continually updates written work processes, contact information, and procedures with regards to administering the assigned duties
Develops and maintains a tracking or reporting system pertaining to projects and inspections utilizing spreadsheets, databases, or other software applications
Verify compliance levels through Transcendent and other means
Performs administrative duties for Director FLS, Sr. Manager Security Design, and others in the department including filing, ordering, answering phones, etc. and tasks as needed
Arrange meetings upon request
Assist with various assignments as instructed, such as preparing PowerPoint presentations, consolidating reports, composing correspondence, and other related tasks
Manage consultant EIDs, contracts and renewals
Support on-boarding process and coach new joiners (associates and consultants)
Requirements:
2 years administrative support or similar experience
Experience in Microsoft Office applications: Word, Excel, Teams, SharePoint and PowerPoint
Demonstrated ability to manage multiple projects independently and collaboratively, with strong analytical, interpersonal, and communication skills
2- or 4-year degree preferred
Knowledge of the Administrative processes related to the position typically gained with several years of related experience