Program Or Project Administrator Job at Randstad (Parramatta)

Program & Project Control Coordinator

Location

Mexico , Colon

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

You hold a Bachelor’s degree in Business Administration, Engineering, or related field
You have a Master’s degree in Strategy, Project Management, or MBA is an asset
You have 3+ years of relevant experience in project coordination and analyst role
You have experience in the business aircraft or aviation industry is preferred
You have strong strategic thinking, project management, financial, and analytical skills
You are assertive, results-oriented, and demonstrate leadership and initiative
You have excellent organizational and prioritization abilities, with a proactive mindset
You have strong Microsoft Office Skills (Word, Excel, PowerPoint, Outlook, Power Bi)
You have proven experience engaging and aligning cross-functional stakeholders (Engineering, Program Management, HR, Finance, etc.) in a large, matrixed organization
You have exceptional written and verbal communication skills

Job Responsibility

Governance Leadership: Manage effective corporate governance across multiple organizations by planning, coordinating, and supporting key meetings and activities, including management of the Master Plan and Key Performance Indicators (KPIs)
Financial Leadership for engineering budget planning and management, including annual planification and quarterly reforecast exercises
Manpower Strategy Leadership: Ensure for strategic manpower planning and ensure alignment with engineering and product development priorities
Leadership Alignment: Partner with the Corporate Engineering and Product Development leadership team to guide and influence alignment toward common strategic objectives
Executive Communication: Create clear, concise, and impactful documentation and presentations for executive-level audiences
Strategic Workshop Leadership: Prepare and facilitate workshops with multidisciplinary teams to validate, refine, and implement corporate strategic plans
Data-Driven Leadership: Ensure for the proper collection, analysis, and interpretation of data to support evidence-based decision-making and strategy implementation
Innovation Leadership: Lead or support the development of innovative tools, dashboards, and reports to enhance data analysis and performance tracking

What we offer

Insurance plans (Medical, life insurance, and more)
Employee Assistance Program
Competitive base salary

New

Project Administrator

Wakulda is a world-leading Air Defence command and control (C2) system. It is a ...

Location

Australia , Williamtown

Salary:

Not provided

Boeing

Expiration Date

Until further notice

Requirements

Proven experience in administrative or project support roles, ideally within defence, engineering, aerospace or similarly regulated environments, with 2+ years' experience.
Effective interpersonal and communication skills, both written and verbal, and the ability to work in a diverse team environment.
Strong organisational skills with an ability to manage competing priorities and tight deadlines.
Comfortable using MS Office suite (Word, Excel, PowerPoint, Outlook) and collaborative tools. Experience with Jira and Confluence is an advantage.
Professionalism, discretion and the ability to handle sensitive information.
Demonstrated knowledge and commitment to WH&S and workplace diversity.
Applicants must be Australian Citizens to meet Defence security requirements.
Successful candidates must hold a current Australian Government issued NV1 clearance or higher.

Job Responsibility

Provide day‑to‑day administrative and coordination support to the Program Management Office.
Maintain program schedules, track milestones and manage action/decision logs.
Prepare, proofread and distribute program documentation, reports and meeting minutes.
Coordinate meetings, workshops and stakeholder briefings (including travel and venue arrangements).
Maintain and update program records, registers and configuration documentation.
Facilitate communication between internal teams, contractors and external stakeholders.
Support risk and issue monitoring and help ensure follow‑up actions are completed
Oversight and control of program specific administration tools and programs (JIRA, Confluence)

What we offer

Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses.
Flexible Work Schedule: Benefit from a hybrid work model, with options for an RDO and WHF 2 days a week.
Paid Leave Options: Access various paid leave entitlements to support your personal and family needs.
Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.
Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.

Project Administrator

Project Administrators work within the permit procurement department that review...

Location

United States , Cleveland

Salary:

Not provided

Onyx Creative

Expiration Date

Until further notice

Requirements

Bachelor’s degree in architecture, construction management, or related field
Five plus years of experience in procurement project management or facilities management
Proficiency of Microsoft Office and project management programs
Experience with project management, code review and analysis, quality control and construction administration
Ability to maintain complex records and to prepare detailed reports of such records
Ability to maintain effective working relations with other employees, the public, vendors, and clients
Ability to be highly organized and have thorough knowledge of the duties, organization, and programs of the company.

Job Responsibility

Utilize departmental structure and intra-departmental procedures in cooperation with other department managers
Provide support in the areas of scheduling, permitting, and due diligence (administrative and technical) to ensure the most efficient execution of assigned projects
Prepare strategic schedules for project programs and individual projects
Determine appropriate due diligence with AHJ in which the project is located
Complete necessary project management reports that can be shared with the project team and the client
Manage the entire permit submission process, including correspondence, submission, responding to corrections, and obtain ready to pick up permit
Maintain internal Permitting Database and provide status updates to the project teams
Perform Office administration tasks and project team assignments
Follow client/firm quality assurance procedures
Perform other designated tasks as assigned.

Fulltime

Program Administrator

Location

United States , Pelzer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, finance or project management
5-7 years of experience in project, manufacturing, or construction management
Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles

Job Responsibility

Support the Program Manager as required on ad-hoc requests/issues requiring sales order management
Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration
Setting up Procore or other designated project management and collaboration system for each project
Data Analysis to ensure System information concur with real Manufacturing progress
Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information
Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis
Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition
Establish effective communication routes with key project reps, Vertiv executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation
Support the Program Manager in developing a data center standard project life cycle and process for use on future projects
Act as a support for Program Managers to identify key project information/records/procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Program Administrator, Infrastructure Solutions

Location

United States , Westerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, finance or project management
7-10 years of experience in project, manufacturing, or construction management
Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles
Demonstrates ability to plan, set priorities, organizes and coordinates work with others
Demonstrates good customer relation skills by providing prompt personalized service

Job Responsibility

Support the Program Manager as required on ad-hoc requests/issues requiring sales order management
Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration
Setting up Procore or other designated project management and collaboration system for each project
Data Analysis to ensure System information concur with real Manufacturing progress
Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information
Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis
Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition
Establish effective communication routes with key project reps, Vertiv executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation
Support the Program Manager in developing a data center standard project life cycle and process for use on future projects
Act as a support for Program Managers to identify key project information/records/procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Associate Human Research Protection Program Administrator

The Associate HRPP Administrator is responsible for the daily administration and...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

Bachelor’s degree and 0-2 years of related experience or Associate’s degree and 2+ years of related experience or equivalent combination of education and experience
Knowledge and practical application of current federal and State regulations regarding human subjects research and ethical principles, Institutional policies, and integrated HRPP SOPs
Ability to handle confidential documents and sensitive information
Experience with high volumes and rigid deadlines while maintaining attention to detail
Ability to multitask and prioritize workloads
Excellent interpersonal, oral and written communication skills
Ability to work independently and use judgment and discretion in potentially controversial matters
Ability to work with limited supervision and also serve as a strong team member
Participation in continuing education and national and/or regional organizations devoted to promoting research ethics and the protection of human subjects
Proficiency in the electronic IRB submission system, Microsoft Office applications, Google platforms, Adobe and other commonly used software

Job Responsibility

Daily administration and implementation of the Human Research Protection Program (HRPP) and Institutional Review Board (IRB) policies and procedures related to the conduct of human subjects research studies at Brown University, Lifespan, and Care New England
Primary point of contact for the HRPP
Manages the IRB inbox
Works collaboratively and independently with faculty, staff, and students
Manages the intake and pre-review of protocol submissions in the electronic Huron system
Supports IRB Committee meetings by preparing meeting agendas, materials, and managing meeting attendance
Works closely with HRPP staff and IRB members and assists on special projects, as needed

What we offer

Flexible work/life balance
summer hours
winter break
comprehensive Benefits package including time off, annual paid holidays
health, dental, vision, tuition assistance, retirement, wellness, employee discounts

Fulltime

Analyst Sr, Program / Project Control

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

Minimum of seven (7) years’ experience in the aerospace industry or similar
Bachelor’s degree in Business Administration or Engineering
Good knowledge of Bombardier manufacturing processes
Business acumen and a general knowledge of financial principles
Exposure to the contractual aspect surrounding customers in a related field
Strong team leadership skills
Solid analytical, planning and complex problem-solving abilities
Driving for results and taking initiatives
Desire to improve the efficiency of business processes with both technology and process improvement methodologies
Highly organized individual

Job Responsibility

Establish and properly balance operational strategies (including schedule, financial & risk management) with customers contractual parameters and gather/analyze all required data to solve complex problems, build business cases & provide recommendations to senior management
Develop communication and change management plans to ensure successful deployment and implementation of changes throughout the whole Bombardier community
Standardize and optimize processes (tail swaps, model mix conversions, etc.) related to Bombardier Aviation Customer Skyline Management
Establish governances, escalate to the appropriate management level when required and provide visibility to senior management
Develop trusted relationships with partners (Finance, Customer Facing, Sales, Contract & Operations) to help develop portfolio strategies and action plans that enable business success

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Project Administrator

ZGF is seeking a Project Administrator to join our team in our New York office. ...

Location

United States , New York

Salary:

64000.00 - 87000.00 USD / Year

ZGF Architects

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
Meticulous organizational and filing skills
Excellent interpersonal skills
demonstrated ability to communicate and interact effectively with all levels of the organization
Able to work independently and efficiently in a competing deadline sensitive environment
Adept at meeting daily work requirements while maintaining effective work relationships with team members
Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
Ability to work in multiple computer programs simultaneously
Proficiency in Microsoft Office Suite required

Job Responsibility

Work collaboratively with project teams, other project administrators, and firm leadership
Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
Route Submittals, RFIs and other documents for issuance and maintain accurate logs
Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
Set up and maintain project files
Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
Arrange domestic and international travel and associated logistics
Accurately route and handle incoming and outgoing calls, email and shipments
Assist with general office and front desk duties as needed to support the administration team, leadership, and office

What we offer

Medical, Dental and Vision coverage with a generous employer contribution
HSA with employer contribution
401k with employer match
4 weeks of PTO
10 paid holidays per year
paid parental and family leave programs

Fulltime

Select Country

Program Or Project Administrator

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?