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This role will work closely with the COO and Executive Team, enabling them to work at the most effective level with internal and external stakeholders. This role will serve as a complementary partner to the leaders they work with, which include chief operating officer (COOs), presidents, and vice presidents with the objective of assisting with communication, problem solving, innovation, driving process and supporting decision making. This role requires the willingness to play an active, behind-the-scenes role, and requires the ability to maintain the complete trust of all with whom they interact. This role will have the opportunity to think strategically, develop key processes, pull necessary data, create compelling presentations and comprehensive business review materials that span across various functions. The primary responsibility of this role is to act as a force multiplier for the Executive Team while being willing to step in to manage ad hoc processes and strategic initiatives as needed.
Job Responsibility:
Act as a point of contact between the Executive Team and employees or other stakeholders
Provide department leaders with recommendations and consultation to improve teamwork
Plan, coordinate, and keep contents of a meeting focused on the meeting objective
Manage monthly Executive Committee meetings and subcommittees
Facilitate meetings for strategic planning and global collaboration among the company’s executive-level employees
Gate-keep and monitor the flow of multi-platform communications to and from the COO
Assist in keeping executives up-to-date on company initiatives and issues
Work with the COO and Executive Team to establish annual, quarterly, and monthly strategic priorities and facilitate workflows advancing them
Drive efforts to improve the efficiency and effectiveness of the COO and the Executive Team
Manage COO preparation for important internal and external meetings and events
Drive project structure and activities to plan and ensure alignment to organizational goals and responsibilities throughout the company on behalf of the COO and Executive Team
Manage ad-hoc processes and strategic initiatives as needed on behalf of the COO and Executive Team
Requirements:
Bachelor’s Degree in Business or Engineering related field
5+ years of experience in strategy, business operations, or an equivalent field
Extensive track record of project leadership
Proven ability to be flexible and adaptive to changing business environments
Detail-oriented strategic thinker with analytical problem-solving capabilities
Strong written, oral, and interpersonal communication skills
Ability to take initiative, recommend improvements
Proficient with large data sets and the tools used to manipulate those datasets
Excellent demonstrated project management skills
Strong ability to create easy-to-understand models for Executive Team and board-level consumption
Strong familiarity with finance
Entrepreneurial and a self-starter who thrives in ambiguity and complexity
Nice to have:
Master’s Degree or equivalent
consulting, strategy analyst, or business analyst backgrounds at growth companies preferred