Program Management Administrative Assistant Job at GeoLogics (Norfolk)

Graduate Assistant - Construction Management Program

Graduate Assistants with the Department of Safety & Security's Construction Mana...

Location

United States , Richmond

Salary:

Not provided

Eastern Kentucky University

Expiration Date

July 21, 2026

Requirements

Must be enrolled or planning to enroll in EKU Graduate School
Sponsorship: This position is not eligible for visa sponsorship.

Job Responsibility

Assist faculty and program administration to fulfill the mission, strategic initiatives, and essential function of the program in a way that is congruent with their educational goals
Lead, promote and advocate for our program and students through instruction, service, and scholarship.

Parttime

Administrative Assistant – Day Program

Aspire of WNY is seeking a self-motivated individual with administrative experie...

Location

United States , Cheektowaga

Salary:

16.33 - 18.37 USD / Hour

Aspire of WNY

Expiration Date

Until further notice

Requirements

High School Diploma or GED equivalent
Two (2) years administrative experience

Job Responsibility

Answering phones
Providing reception services
Making copies
Preparing outgoing mail
Typing and formatting reports
Scheduling appointments
Ordering of supplies

What we offer

Medical insurance thru Independent Health with a plan option that is 100% agency paid
Dental insurance
100% agency paid life insurance
Both long term and short term disability insurances
403b retirement plan with Agency match
Continuing education reimbursement
15 paid holidays
Separate sick, personal and vacation time

Fulltime

New

Administrative Assistant and Graduate Program Support Technician

This position supports the general administrative needs for department chair and...

Location

United States , Norfolk

Salary:

34000.00 USD / Year

Old Dominion University

Expiration Date

July 31, 2026

Requirements

Demonstrated knowledge of modern office procedures and tools (Microsoft Office Suite, Banner, etc)
strong knowledge of customer service, problem resolution, and management techniques
Effective oral and written communication skills
Strong critical thinking skills
Demonstrated ability to coordinate and plan administrative support activities
Demonstrated ability to prioritize and manage multiple projects simultaneously
Demonstrated ability to promote efficient workflow
Demonstrated ability to interpret and apply university policies and procedures
Demonstrated ability to communicate effectively with professional and para-professional staff, faculty, students, and external agencies
Demonstrated effectiveness working in team setting

Job Responsibility

Supports the general administrative needs for department chair and associate chairs
Assists the department chairs with daily activities
Provides project coordination
Works collaboratively with supervisors
Provides office support for all English graduate programs by maintaining student records, managing budgets and accounting requirements, and providing centralized office support for graduate programs
Works as part of the English department administrative team, supporting other program technicians as needed to accomplish office functions

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a Child...

Location

United States , Ronkonkoma

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, office coordination, or front-desk operations
Background handling inbound calls, reception responsibilities, and general administrative office tasks
Strong data entry skills with the ability to maintain accurate records across multiple systems
Experience working with confidential information and maintaining privacy in a healthcare or human services setting
Ability to manage files, correspondence, and documentation with a high level of organization and attention to detail
Comfortable using electronic record systems and standard office software to update, track, and retrieve information
Effective verbal and written communication skills, with a detail-oriented and service-oriented approach
Flexibility to assist with occasional evening or weekend responsibilities when required

Job Responsibility

Organize and maintain client files by creating new records, archiving inactive charts, tracking stored documents, and keeping the file room orderly and accessible
Process documentation by filing paper forms, scanning records, and uploading materials into electronic systems to keep information complete and current
Prepare and send client correspondence as requested, ensuring mailings are accurate and completed on time
Welcome clients, visitors, and partner organizations in a courteous manner while maintaining a clean, organized, and inviting reception area
Manage incoming and outgoing calls efficiently, directing inquiries appropriately and providing responsive customer service
Enter and update information in electronic health record platforms, including demographic details, assignments, and progress-related documentation
Review records for accuracy and completeness, including assessments, releases, insurance details, and supporting eligibility documentation
Verify Medicaid coverage and complete, audit, and submit daily encounter logs to reflect services and activities accurately
Monitor office and program resources such as supplies, outreach materials, postage, shredding services, kitchen items, keys, and department vehicle coordination
Communicate urgent client matters, facility concerns, and operational issues to supervisors, and participate in staff meetings, trainings, and occasional evening or weekend support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day operational...

Location

United States , Milton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or coordinator role
Ability to manage inbound phone communication professionally and respond to inquiries with strong customer service skills
Proficiency in data entry and maintaining accurate records with close attention to detail
Comfortable handling receptionist and general office responsibilities in a busy environment
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
Clear written and verbal communication skills for working with students, faculty, and internal departments
Ability to use standard administrative tools and learn internal processes quickly

Job Responsibility

Support outreach and enrollment efforts by communicating with prospective students and helping coordinate recruitment-related activities
Provide administrative assistance to faculty and program staff, ensuring materials, schedules, and routine needs are handled efficiently
Work with internal departments to submit and track purchasing requests and other operational documentation
Organize recurring meetings, prepare meeting logistics, and help maintain follow-up on action items
Process personnel-related paperwork and assist with timecard review and approval tasks in accordance with internal procedures
Partner with admissions, outreach, and technology contacts to support program goals and maintain smooth communication across teams
Coordinate campus visit arrangements and assist with planning and execution of events for students and stakeholders
Manage front-office and general administrative duties, including handling inbound calls, data entry, and reception support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

60000.00 - 65000.00 USD / Year

Randstad

Expiration Date

August 28, 2026

Requirements

Fluently bilingual in French and English (both written and spoken)
Post-secondary diploma in a Legal Assistant, Executive Assistant, or Administrative Assistant program
1–3 years of relevant experience, preferably within a legal or professional services environment
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Exceptional word processing, spelling, proofreading, and editing skills
Ability to work effectively within a team while demonstrating tact, respect, and professionalism in all interactions
Proven track record of providing a high level of service to both colleagues and lawyers
Strong ability to assess priorities, multi-task, and perform duties in a highly organized manner under tight deadlines
Actively listens to understand the needs of lawyers and colleagues
asks clarifying questions to ensure expectations are met

Job Responsibility

Document Production: Draft, edit, and proofread correspondence, memoranda, and complex transaction documents
Legal Procedures: Prepare basic court documents and maintain current knowledge of legal terminology, court rules, and medical terminology where applicable
Document Management System & Records: Manage the full lifecycle of client files (creation, storage, and archiving)
General Admin: Execute essential tasks including scanning, printing, database entry, and creating physical or digital binders
Expenses: Process timekeeper expenses and create detailed reports in compliance with Firm guidelines
Invoicing: Manage vendor/third-party invoices and cheque requests within the Firm’s financial systems
Travel Management: Organize comprehensive travel itineraries, including airfare, lodging, and ground transportation
Stakeholder Liaison: Act as a central point of contact, directing requests to appropriate Firm resources and troubleshooting process-related issues for timekeepers
Team Integration: Foster a collaborative environment through mentorship, proactive knowledge sharing, and active participation in team initiatives
Client Service: Work directly with lawyers and Resource Centre clients to ensure continuous legal operations and client satisfaction

What we offer

Competitive salary based on experience
3-4 weeks vacation (based on experience)
6 personal days
2 extra days (1 for volunteer and one for birthday)
Comprehensive insurance package as of day 1, paid by company
Work model: Hybrid (3 days in-office / 2 days remote)
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to support benefit-rela...

Location

United States , Manorville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar clerical role
Ability to manage detailed records, complete forms accurately, and maintain organized documentation
Strong communication skills with the ability to interact professionally with government agencies, staff, and stakeholders
Proficiency in data entry, document tracking, and general office administrative tasks
Comfortable handling inbound calls and providing front-office or receptionist support when needed
Strong attention to detail and the ability to follow through on multiple time-sensitive assignments
Experience working with benefits administration, eligibility documentation, or public assistance programs is preferred
Ability to maintain confidentiality and exercise sound judgment when working with sensitive personal and financial information

Job Responsibility

Coordinate with agencies such as Social Security, Medicaid, and the Veterans Administration to help maintain ongoing benefits eligibility for program participants
Prepare, submit, and track benefit applications, renewals, and recertification paperwork while ensuring required information is complete and accurate
Update agency records when changes occur in housing, income, or other eligibility-related circumstances, and verify related budget adjustments
Partner with accounting personnel and external benefit offices to confirm excess income is reported properly and resolved in a timely manner
Research payment issues, assist with lump-sum Social Security matters, and help address overpayment concerns through appropriate follow-up
Maintain organized files and supporting documentation for pooled trust records, insurance information, and other required administrative materials
Support program staff by answering questions related to eligibility, budgeting, and coverage records, helping protect continued access to benefits
Review benefit budgets and case details regularly, identify discrepancies, and take corrective action when documentation or reporting updates are needed
Monitor disability claim activity and Social Security redeterminations, following up on outstanding updates and completing required administrative steps
Perform general administrative support duties such as data entry, inbound call handling, reception coverage, account follow-up, and other assigned office tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Bowman has an opportunity for a Administrative Assistant to join our team in Her...

Location

United States , Herndon

Salary:

Not provided

Bowman

Expiration Date

Until further notice

Requirements

High School diploma or equivalent GED required or commensurate relevant experience
Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of clerical procedures and systems such as record keeping and filing
Professional appearance, approach, and demeanor

Job Responsibility

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business
Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research
Greet scheduled visitors and accompany to appropriate area or person
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities
Communicate with internal and external clients, Project Managers, and other staff on project related matters
Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients
Act as liaison with corporate headquarters, disseminating information to local office staff accordingly
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Organize and maintain file system, file correspondence and other records
Collect and research data using various company programs

What we offer

Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Fulltime

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Program Management Administrative Assistant

Job Description

Job Responsibility

Requirements

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