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Beacon Hill Logo Beacon Hill · Office Administration

Program Coordinator

United States, Chicago 20.00 - 26.00 USD / Hour · Job Posted June 29, 2026
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Job Description

Beacon Hill has partnered with a growing association in downtown Chicago in hiring a Program Coordinator to start immediately! This is a great opportunity to play a visible, high-impact role shaping programs that directly enhance member experience and engagement.

Job Responsibility

  • Serve as a central point of coordination for programs, initiatives, and member-facing activities
  • Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
  • Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
  • Manage program timelines, materials, communications, and logistics from planning through completion
  • Maintain strong relationships with members, sponsors, speakers, and external partners
  • Track program participation, engagement, and feedback
  • prepare reports and recommend improvements
  • Support marketing efforts by coordinating program-related content, email communications, and website updates
  • Assist with budget tracking, vendor coordination, and invoice processing for programs and events
  • Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
  • Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication
  • Identify opportunities to enhance programming and increase member engagement

Requirements

  • 2+ years of experience in program coordination, association management, event planning, or related field
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • High attention to detail and ability to execute tasks accurately
  • Proficiency in Microsoft Office Suite
  • experience with CRM or association management systems is a plus
  • Ability to work collaboratively with cross-functional teams and volunteer leadership
  • Experience coordinating virtual and/or in-person events preferred
  • Strong customer service mindset with a focus on member experience
  • Bachelor's degree preferred or equivalent work experience
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