CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Program Coordinator

United States, Cambridge Employment contract · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We are looking for a highly organized Program Coordinator to support senior leadership and help keep administrative and program operations running smoothly in Cambridge, Massachusetts. This contract position with permanent potential is ideal for someone who excels at managing complex schedules, coordinating events, handling purchasing activities, and supporting donor-related administrative processes. The role follows a hybrid schedule with three remote days and two onsite days, and occasional evening or weekend availability may be required.

Job Responsibility

  • Manage a high-volume calendar for the Executive Director, prioritizing appointments and resolving scheduling conflicts efficiently
  • Provide administrative support to additional program leadership and contribute to the smooth coordination of departmental activities across a team of 12 to 14 staff members
  • Organize meetings from planning through follow-up, including scheduling, preparing materials, and coordinating logistics
  • Assist with event coordination and execution, ensuring timelines, communications, and operational details are handled effectively
  • Process purchasing-related tasks and help maintain accurate records for departmental expenses and transactions
  • Support the administration of donor information and related documentation with a high level of accuracy and discretion
  • Track and update information in Excel to support reporting, coordination, and day-to-day operational needs
  • Collaborate with internal stakeholders to keep priorities aligned and provide dependable administrative support for ongoing initiatives.

Requirements

  • Proven experience in administrative coordination, executive support, or a similar office support role
  • Strong calendar management skills with the ability to handle shifting priorities and multiple deadlines
  • Proficiency in Microsoft Excel and confidence working with spreadsheets and administrative records
  • Experience planning meetings or events, with the ability to manage details from preparation through execution
  • Excellent organizational skills and strong follow-through on tasks, communications, and transactions
  • Ability to work effectively in a hybrid environment with occasional evening or weekend availability
  • Sound judgment and discretion when handling confidential information, including donor-related materials
  • Vaccination and booster compliance is required for this position.

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Program Coordinator

8 matching positions

New

Program Coordinator

The Program Coordinator supports the successful planning, execution, governance,...
Location
Location
India , Hyderabad
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Information Technology, Engineering, Life Sciences, Business Administration, or a related discipline
  • 5–7 years of experience in Program Coordination, Project Coordination, PMO, Project Controls, or Program Management support
  • 3+ years of experience supporting large-scale, cross-functional programs
  • 1 to 3 years of experience within Life Sciences, Pharmaceuticals, Healthcare, Medical Devices, or other regulated industries is preferred
  • 3+ years of hands-on experience with Planview or other Project Portfolio Management (PPM) platforms
  • 3+ years of experience supporting program financial management, budgeting, forecasting, and reporting
  • Advanced proficiency in Microsoft Excel, PowerPoint, Word, and reporting/dashboard tools
  • Strong analytical, organizational, communication, and stakeholder management skills
  • Ability to manage multiple priorities within a fast-paced, matrixed organization
Job Responsibility
Job Responsibility
  • Coordinate activities across multiple projects, workstreams, and cross-functional teams within strategic programs
  • Support Program Managers with program planning, execution, monitoring, and successful delivery of business objectives
  • Maintain integrated program schedules, milestones, deliverables, and inter-project dependencies
  • Track program progress and ensure alignment between project teams and business stakeholders
  • Coordinate cross-functional communication to ensure timely execution of program deliverables
  • Facilitate program governance meetings, steering committee reviews, and leadership updates
  • Prepare agendas, meeting minutes, action items, and follow-up communications
  • Ensure adherence to PMO governance standards, methodologies, and organizational processes
  • Support stage-gate reviews, approvals, and governance workflows
  • Prepare and distribute program status reports, executive dashboards, KPI and performance reports, executive summaries, risk and issue logs, meeting documentation
Read More
Arrow Right

Program Coordinator

We are looking for a Program Coordinator to support nonprofit program delivery, ...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of nonprofit, community outreach, or program support experience
  • Passion for mission-driven work
  • Strong communication and relationship-building skills
  • Experience with data tracking and reporting
  • Ability to manage multiple projects in a fast-paced environment
Job Responsibility
Job Responsibility
  • Coordinate program activities, events, and outreach efforts
  • Maintain participant records and program data
  • Communicate with community partners and stakeholders
  • Assist with grant-related reporting and documentation
  • Support program evaluation and continuous improvement
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Program Coordinator

Reporting to a Senior Program Manager, the Program Coordinator will oversee the ...
Location
Location
Canada , Kitchener
Salary
Salary:
50000.00 CAD / Year
Communitech
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–2 years of relevant professional experience
  • Strong analytical skills with the ability to translate data into insights
  • Proficiency in spreadsheet tools (Google Sheets and/or Microsoft Excel) for data processing, reporting, and analysis
  • Proven ability to responsibly use generative AI tools to streamline workflows and increase productivity
  • alternatively, possess strong academic exposure to AI with a demonstrated eagerness to learn and apply these tools ethically in a professional setting
  • Demonstrated passion for delivering exceptional customer service
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with ability to build and maintain relationships
  • Interest in cutting-edge technology and its practical application for founders and early-stage teams
  • Highly organized with exceptional attention to detail
Job Responsibility
Job Responsibility
  • Coordinate a transparent application process to help startups acquire IP and implement strategies that are integral to their IP growth strategy, including processes to enable funding through online applications
  • Organize intake information and recommendations of coaches, mentors and other experts, to help the Senior Program Manager determine a startup's eligibility for funding support based on technology readiness, sector and other factors
  • Support decision-making, budgeting and forecasting through data processing and analysis
  • Manage a portfolio of startups through the application process including meetings with advisors or professional service providers to review legal options and prepare for IP protection
  • Coordinate the assignment of startups with appropriate advisors or professional services to review legal options and prepare for IP protection
  • Communicate program acceptance to startups, including: program information
  • co-investment commitment
  • disbursement of funds, schedule and information, and funding program agreement(s)
  • Working with the Senior Program Manager and Finance team, coordinate and track all agreements, contracts, funding support/disbursements, vendor relationships and program schedules
  • Support the program team in all aspects of service delivery, including database updates
  • Fulltime
Read More
Arrow Right

Program Coordinator

The Council on Aging is seeking a Program Coordinator to design, plan, and devel...
Location
Location
United States , Burlington
Salary
Salary:
28437.00 USD / Year ▼
mma.org Logo
Massachusetts Municipal Association
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associates degree in a human service field with at least three years responsible experience working with older adults in the provision of social enrichment and/or recreation programs, or any relevant combination of experience and education
  • Working knowledge of available social enrichment and recreation programs for senior citizens in and near Burlington
  • Strong communication and customer service skills
  • Sensitivity, compassion and tact
  • Patience and resiliency
  • Dependable, punctual, and detail oriented
  • Must be able to independently travel within town as well as to some neighboring towns
Job Responsibility
Job Responsibility
  • Establishes and maintains an ongoing schedule of activities and programs for the population served by the Council on Aging
  • Arranges for program instructors and guest speakers, coordinates other special events programs for seniors
  • Keep class lists and instructor lists updated
  • Coordinate acquisition of resources and materials necessary to implement programs, effectively manage programs and programming space, plans for all arrangements including but not limited to hours, space, equipment, supplies, and other supporting material, including food and beverages
  • Develops and implements community outreach strategies
  • Develop promotional literature, flyers, posters, and information for the newsletter and website
  • Participates in and occasionally provides staff leadership for COA special activities
  • Serves as a liaison with school administrators and other stakeholders to foster intergenerational programming
  • Assists in the preparation of news releases, media programming, and the COA newsletter
  • Maintains accurate and confidential records
  • Parttime
Read More
Arrow Right

Program Coordinator

Beacon Hill has partnered with a growing association in downtown Chicago in hiri...
Location
Location
United States , Chicago
Salary
Salary:
20.00 - 26.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in program coordination, association management, event planning, or related field
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • High attention to detail and ability to execute tasks accurately
  • Proficiency in Microsoft Office Suite
  • experience with CRM or association management systems is a plus
  • Ability to work collaboratively with cross-functional teams and volunteer leadership
  • Experience coordinating virtual and/or in-person events preferred
  • Strong customer service mindset with a focus on member experience
  • Bachelor's degree preferred or equivalent work experience
Job Responsibility
Job Responsibility
  • Serve as a central point of coordination for programs, initiatives, and member-facing activities
  • Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
  • Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
  • Manage program timelines, materials, communications, and logistics from planning through completion
  • Maintain strong relationships with members, sponsors, speakers, and external partners
  • Track program participation, engagement, and feedback
  • prepare reports and recommend improvements
  • Support marketing efforts by coordinating program-related content, email communications, and website updates
  • Assist with budget tracking, vendor coordination, and invoice processing for programs and events
  • Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
Read More
Arrow Right

Program Coordinator

The Program Coordinator is responsible for supporting the planning, implementati...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in program coordination, project management, or related nonprofit work
  • Strong organizational, communication, and interpersonal skills
  • Ability to manage multiple tasks and deadlines in a fast-paced environment
  • Experience with program evaluation and data tracking is a plus
  • Commitment to the mission and values of the organization
  • Donor Management/CRM: Experience with tools such as Blackbaud Raiser's Edge, DonorPerfect, Bloomerang, or Salesforce Nonprofit Cloud
  • Project Management: Familiarity with Asana, Trello, or Monday.com for coordinating program activities
  • Volunteer Management: Experience using Volgistics, Better Impact, or SignUpGenius
  • Email Marketing & Outreach: Competence in Mailchimp, Constant Contact, or similar platforms
Job Responsibility
Job Responsibility
  • Collaborate with program managers and leadership to plan and execute program activities and events
  • Coordinate daily program operations, including scheduling, communications, and resource allocation
  • Maintain accurate records and prepare regular reports on program performance and impact
  • Support recruitment, training, and supervision of volunteers and/or program participants
  • Assist with budget tracking and ensure timely purchasing of supplies and services
  • Develop and maintain relationships with community organizations, partners, and stakeholders
  • Track program outcomes and gather feedback for continuous improvement
  • Promote programs through outreach, social media, and participation in community events
  • Uphold the organization's values of diversity, equity, and inclusion across all program activities
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right

Program Coordinator

Our client is looking for a Program Coordinator to support a transportation init...
Location
Location
United States , San Antonio
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative coordination, program support, or a similar operational role
  • Strong scheduling and calendar management skills, with the ability to coordinate multiple ride requests and updates efficiently
  • Proficiency in Microsoft Excel for data entry, tracking, and report preparation
  • Ability to manage inbound calls professionally and communicate clearly with residents, providers, and internal stakeholders
  • Detail-oriented approach to recordkeeping, documentation, and compliance-related administrative work
  • Comfortable working in a healthcare, home health, hospital, or social assistance setting
  • Ability to handle sensitive information with professionalism and maintain organized digital and physical files
Job Responsibility
Job Responsibility
  • Guide eligible residents through the transportation program intake process, explain service options, and collect required documentation for enrollment
  • Coordinate rides with transportation vendors by arranging schedules, confirming trip details, and making updates when plans change
  • Monitor daily transportation activity to address delays, cancellations, or service concerns and help ensure riders receive timely support
  • Maintain ongoing communication with participants by answering inbound calls, confirming pick-up information, and responding to questions about scheduled travel
  • Record trip details in Excel, including rider information, travel dates, mileage, purpose of travel, and related costs with a high level of accuracy
  • Prepare recurring reports that summarize program usage, service activity, and key metrics needed for grant oversight and performance review
  • Review transportation records for missing information, inconsistencies, or trends and take corrective action to keep data reliable
  • Organize electronic and hard-copy files to support audits, documentation standards, and administrative follow-up tied to grant-funded services
  • Assist with written summaries, supporting documentation, and program metrics required for compliance reporting and internal coordination
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Program Coordinator

The Program Coordinator plays a key role in supporting the planning, implementat...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Nonprofit Management, Public Administration, Social Services, Business Administration, or a related field preferred
  • 2+ years of experience in program coordination, nonprofit operations, community engagement, fundraising support, or related roles
  • Strong project management, organizational, and event coordination skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills, with experience building and maintaining relationships with diverse stakeholders, community partners, donors, and program participants
  • Experience tracking program outcomes, analyzing data, preparing reports, and supporting grant compliance requirements
  • Detail-oriented with strong problem-solving, time-management, and collaboration skills
  • Passion for mission-driven work and creating measurable community impact
  • Proficiency with nonprofit and project management software, including Salesforce Nonprofit Cloud, Blackbaud, DonorPerfect, Asana, Trello, Monday.com, Microsoft Excel, Google Sheets, Constant Contact, Mailchimp, Microsoft Office Suite, and Google Workspace
Job Responsibility
Job Responsibility
  • Coordinate program activities, events, and schedules to ensure successful execution and participant engagement
  • Monitor program performance and track key metrics, outcomes, and deliverables
  • Maintain accurate participant records, databases, and program documentation
  • Assist with grant administration, including tracking deliverables, reporting deadlines, and compliance requirements
  • Prepare reports, presentations, and program updates for leadership, funders, and stakeholders
  • Serve as a primary point of contact for community partners, participants, volunteers, and external stakeholders
  • Support fundraising campaigns, donor engagement efforts, and community outreach initiatives
  • Manage calendars, timelines, and project milestones to ensure timely completion of program objectives
  • Identify opportunities to improve program processes, efficiency, and participant experience
  • Support special projects and organizational initiatives as assigned
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right