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NTT DATA Logo NTT DATA · IT - Administration

Program Coordinator

India, Hyderabad · Job Posted July 13, 2026
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Job Description

The Program Coordinator supports the successful planning, execution, governance, and monitoring of strategic programs consisting of multiple interrelated projects. Working closely with Program Managers, Project Managers, PMO, Finance, and business stakeholders, this role ensures program objectives, schedules, financials, dependencies, risks, and reporting requirements are effectively coordinated and managed. The Program Coordinator serves as the operational backbone of the program, driving alignment across project teams, maintaining governance standards, providing executive reporting, and supporting financial and portfolio management activities. This position plays a critical role in ensuring program transparency, operational excellence, and successful delivery across the program lifecycle.

Job Responsibility

  • Coordinate activities across multiple projects, workstreams, and cross-functional teams within strategic programs
  • Support Program Managers with program planning, execution, monitoring, and successful delivery of business objectives
  • Maintain integrated program schedules, milestones, deliverables, and inter-project dependencies
  • Track program progress and ensure alignment between project teams and business stakeholders
  • Coordinate cross-functional communication to ensure timely execution of program deliverables
  • Facilitate program governance meetings, steering committee reviews, and leadership updates
  • Prepare agendas, meeting minutes, action items, and follow-up communications
  • Ensure adherence to PMO governance standards, methodologies, and organizational processes
  • Support stage-gate reviews, approvals, and governance workflows
  • Prepare and distribute program status reports, executive dashboards, KPI and performance reports, executive summaries, risk and issue logs, meeting documentation
  • Consolidate project-level information into program-level reporting for leadership review
  • Present accurate and timely program metrics to Program Managers and senior stakeholders
  • Monitor and maintain program risks, issues, assumptions, dependencies, mitigation plans
  • Identify and escalate program-level schedule conflicts, resource constraints, financial concerns, and delivery risks
  • Support proactive risk management and issue resolution activities
  • Maintain program information within Planview or other Project Portfolio Management (PPM) tools
  • Support program financial planning and governance by managing budget tracking, forecast updates, actual spend monitoring, resource cost analysis, variance reporting, accrual tracking, financial dashboards and reporting
  • Collaborate closely with Finance and Program Managers to ensure financial accuracy and transparency
  • Support demand intake and project prioritization activities
  • Assist with portfolio planning and resource allocation
  • Ensure compliance with PMO standards, reporting requirements, and governance processes
  • Support audit readiness and compliance documentation where applicable
  • Identify opportunities to improve governance processes, reporting efficiency, resource management, and operational effectiveness
  • Contribute to PMO maturity initiatives and best practice adoption
  • Recommend process improvements that enhance program visibility and delivery performance

Requirements

  • Bachelor's degree in Information Technology, Engineering, Life Sciences, Business Administration, or a related discipline
  • 5–7 years of experience in Program Coordination, Project Coordination, PMO, Project Controls, or Program Management support
  • 3+ years of experience supporting large-scale, cross-functional programs
  • 1 to 3 years of experience within Life Sciences, Pharmaceuticals, Healthcare, Medical Devices, or other regulated industries is preferred
  • 3+ years of hands-on experience with Planview or other Project Portfolio Management (PPM) platforms
  • 3+ years of experience supporting program financial management, budgeting, forecasting, and reporting
  • Advanced proficiency in Microsoft Excel, PowerPoint, Word, and reporting/dashboard tools
  • Strong analytical, organizational, communication, and stakeholder management skills
  • Ability to manage multiple priorities within a fast-paced, matrixed organization

Nice to have

  • Knowledge of Waterfall, Agile, and Hybrid project management methodologies
  • Understanding of PMO governance frameworks and portfolio management practices
  • Experience supporting strategic transformation, digital, IT, or enterprise business programs
  • Familiarity with regulated Life Sciences environments, including GxP and GAMP 5
  • Strong facilitation, problem-solving, and decision-support capabilities
  • Experience working with geographically distributed global teams
  • Ability to communicate effectively with senior leadership and executive stakeholders
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