Program Coordinator THMEP Job at Tucson Medical Center (Tucson)

Job Description

Coordinates educational and departmental activities for the residency/fellowship and medical student programs. Provides administrative support to program leadership and serves as liaison between faculty, residents, fellows, students, and institutional offices. Manages all aspects of graduate and undergraduate medical education (GME/UME).

Job Responsibility

Coordinates educational and departmental activities for the residency/fellowship and medical student programs
Provides administrative support to program leadership and serves as liaison between faculty, residents, fellows, students, and institutional offices
Manages all aspects of graduate and undergraduate medical education (GME/UME)
Provide day-to-day administrative and operational support to the Program Director and residency program
Coordinate meetings, agendas, minutes, reports, and data for the Residency/Fellowship Program Committees
Manage recruitment processes: review applications, schedule interviews, communicate with applicants, and maintain ERAS
Maintain program documentation: ACGME applications, accreditation surveys, GME Track, credentialing, and personnel records
Support onboarding and orientation for new residents, fellows and medical students
Coordinate in-training exams, faculty development, scholarly activity, and wellness initiatives
Oversee budget planning, financial tracking, and justification for resident/fellow funding
Develop and maintain program materials, including brochures, forms, and website content
Plan and coordinate program events (e.g., welcome events, journal clubs, and graduation)
Supervise temporary administrative staff as needed
Serve as liaison with internal departments, affiliated hospitals, and external agencies
Ensure compliance with institutional and regulatory policies
Handle general office functions, including calls, walk-ins, and ongoing projects (e.g., digitizing records)
Performs related duties as assigned

Requirements

Bachelor’s degree in health care administration or related field desired
Equivalent appropriate prior work experience accepted
Minimum two (2) years’ experience in supervision and development of support personnel
Two (2) plus years in program administration and program implementation
Computer and data base management
Research and data analysis skills
Excellent verbal and written skills
Ability to work collaboratively and effectively with other departments and outside agencies
Ability to work with individuals from different countries and cultures
Familiarity with Human resources issues and policies
Skills in coordinating multiple, simultaneous ongoing program demands
Knowledgeable in budget preparation and allocations
Experienced in organizational abilities including attention to detail, dependability, and trustworthiness

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Program Coordinator THMEP

Job Description

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