Program Coordinator III-Cardiology Job at Mount Sinai Health System (New York)

Job Description

The Program Coordinator III is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program Coordinator is knowledgeable about institutional and program policies and procedures and provides support to a large or complex program or to multiple smaller programs. (A Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself.)

Job Responsibility

Process faculty paperwork, which includes appointments, promotions, terminations and reappointments for full time, part time, per diem, affiliate and voluntary faculty, as applicable
Responsible for all faculty onboarding from preliminary offer to orientation and medical staff appointment and faculty appointment
Responsible for all postdoctoral onboarding
In conjunction with the International Personnel office, prepares and submits visa applications for faculty, postdoctoral fellows, and staff
Serves as a liaison for internal and external inquiries
Reviews and processes staff payroll, if needed
Responsible for performance appraisal evaluations, promotions, transfers, leave of absences and other personnel transactions
Works with the Administrative Manager on position tracking. Submits and transmits information on approved faculty and staff transactions
Submits onboarding requests for incoming externs
Reviews incoming paperwork for completeness and accuracy
Responsible for ensuring that all OPPEs and FPPEs are complete for Psychiatry faculty
Assists in special projects, acts as department liaison and as informational resource. Generates and distributes reports, as required
Supports the Administrative Manager and Psychiatry Directors in all department initiatives
Assists in monitoring and evaluating effectiveness of processes, demonstrates a commitment to improve and support operations and systems, streamline work processes and to increase effectiveness and efficiency
Assists in employee orientation and probationary tracking
Plans, directs and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within prescribed timeframe
Prepare and submit purchase orders, contracts, supplemental pay, moonlighting, and check requests, as necessary
Organizes and files faculty and staff records
Other duties as assigned

Requirements

Bachelor's Degree preferred
an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job
5 years experience coordinating and administering program activities for assigned area

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Program Coordinator III-Cardiology

Job Description

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