Program Administrator Job at Robert Half (Pelzer)

Program Administrator

We are looking for a detail-oriented Program Administrator to join our team in L...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in accounts payable, accounts receivable, or similar financial roles
Proficiency in Microsoft Excel, including the use of formulas for data analysis
Strong skills in invoice processing and vendor reconciliation
Familiarity with grant administration and government grant requirements
Excellent attention to detail and accuracy in data entry
Ability to manage multiple tasks and meet deadlines effectively
Strong interpersonal skills for building partnerships with community organizations

Job Responsibility

Reconcile and process invoices for submission to the Finance Team, collaborating closely with the Senior Director
Coordinate with the Early Education Team and Finance Team to ensure accurate and timely submission of monthly reimbursement requests to funders
Manage monthly documentation from early childhood education centers, ensuring compliance with program requirements
Provide technical assistance to Nevada Ready partners on budgeting, invoicing, and administrative protocols
Build relationships with Early Education community partners to enhance collaboration and improve service delivery
Audit and maintain program documentation, including student files, program policies, teacher credentials, and other grant-related materials
Input data into Early Childhood dashboards and systems as required by the program
Support the Early Education Program Team in maintaining compliance with grant requirements through meticulous record-keeping and reporting
Assist with reconciling vendor statements and processing vendor invoices
Collaborate with the team to identify opportunities for improving administrative workflows and accuracy

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Program Administrator

We are looking for a dedicated Program Administrator to join our team in Las Veg...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in accounting or related administrative roles
Proficiency in accounts payable (AP), accounts receivable (AR), and invoice reconciliation
Strong skills in data entry and familiarity with billing processes
Advanced knowledge of Microsoft Excel, including formulas and spreadsheet management
Experience with grant administration and government grant compliance
Ability to reconcile vendor statements and process vendor invoices with accuracy
Excellent organizational and communication skills to collaborate effectively with teams and partners
Detail-oriented mindset to ensure thorough documentation and adherence to program requirements

Job Responsibility

Reconcile and process invoices for the Early Education Program Team prior to submission to the Finance Team
Collaborate with both the Early Education and Finance Teams to ensure timely preparation and submission of monthly reimbursement requests to funding organizations
Administer backup documentation from early childhood education centers on a monthly basis
Provide technical support to Nevada Ready partners on budgeting, invoicing, and administrative program requirements
Build relationships with Early Education community partners to enhance collaboration and improve service delivery systems
Audit and maintain documentation related to program requirements, including student files, teacher credentials, program policies, and other grant-related documents
Perform accurate data entry and collection in Early Childhood dashboards as specified by program requirements
Ensure compliance with grant guidelines by reconciling transactions and maintaining detailed records
Assist in preparing reports and documentation necessary for program evaluation and funding
Support the team with additional administrative tasks as required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Program Administrator

Program Administration is a team of highly motivated individuals supporting Clie...

Location

United States , Detroit

Salary:

Not provided

OneMagnify

Expiration Date

Until further notice

Requirements

One to three months customer service experience
Excellent communication skills, both written and verbal, with proactive follow-up
Motivation to be detail oriented while effectively multi-tasking in a fast-pace environment
Personable and energetic approach with a strong emphasis on customer/colleague correspondence
Advanced skill in Microsoft Office applications such as (but not limited to) Microsoft Outlook, Word, and Excel
Basic level of technical competency to address issues that arise in remote work environment
Ability to work both autonomously and collaboratively while remaining consistently accountable
Customer Service mindset
Foster a good company culture

Job Responsibility

Support Client Operations - Program Support delivery team by providing administrative support defined by Statements of Work, answering phone calls, email inquiries, conducting appropriate follow up when applicable
Maintain daily tasks associated with varying Service Level Agreements simultaneously
Provide automotive dealer and customer support with strict adherence to client expectations in relation to technical website issues, program qualification clarifications, program data processes, and eligibility verifications
Perform semi-scripted outbound phone call mystery shops to assigned Dealers and Independent Repair Facilities to schedule vehicle services according to provided guidelines
Observe and evaluate the customer service provided by focused audience
Effectively maneuver through various systems, both proprietary and client-owned, simultaneously to deliver solutions of varying degrees
Connect with OneMagnify team members in addition to external customers via phone, email, Microsoft Teams, and on-camera meetings
Apply solution-focused thinking to determine root cause of customer issue, creating cases for escalation when applicable, while maintaining proper follow-through business practices on critical issue cases
Manage contact information within Salesforce Service Cloud
Handle Sensitive Personally Identifiable Information (SPII), including but not limited to social security numbers, customer names and addresses

What we offer

medical
dental
401(k)
paid holidays
vacations

Fulltime

Program Administrator

The Program Administrator will support the business relationship between assigne...

Location

United States , San Jose

Salary:

60569.60 - 72758.40 USD / Year

Sanmina

Expiration Date

Until further notice

Requirements

Must be proficient in Microsoft Office
Excel, Word, PowerPoint
Min 2 years clerical/customer service Program administration experience
AS Degree preferred
Strong verbal and written communication skills
Must be able to work independently & quickly while under pressure in a fast paced environment
Must be a US Citizen or a lawful permanent resident

Job Responsibility

Support the business relationship between assigned customer(s) and the manufacturing facility ensuring that Customer Expectations are met and/or exceeded
Support of Sales and Customer
Coordinate all activity with Sales, Customer beginning with request for quote, coordinate with Quoting, pricing, entry to quote tool and quotation follow up
Work to SOP’s when coordinating order placement write up orders/change orders and facilitate customer to plant discussions with regard to problem solving as we tool product
Post shipment follow up i.e. shipment information and payment resolution
Ability to continually change priorities during daily activities
Administer and coordinate with the plant and communicate order status and commits to the customer(s)
Understand the customer(s) contract terms and its implications on the order process
Manage the customer(s) backlog/demand

What we offer

health insurance coverage
life and disability insurance
savings plan
Company paid holidays
paid time off (PTO) for vacation and/or personal business
depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program

Fulltime

Temporary Foreign Worker Program Administrator

The Temporary Foreign Worker Program (TFWP) Administrator is responsible for man...

Location

Canada , St. Thomas / Glencoe, Ontario

Salary:

24.00 - 32.00 CAD / Hour

Ontario Plants Propagation Limited

Expiration Date

Until further notice

Requirements

Post-secondary education in Business Administration, HR, or related field
Bilingual: fluent in English and Spanish (written and spoken)
1–3 years of HR or administrative experience requiring strong attention to detail and document tracking
Experience in agriculture and/or TFWP administration, including LMIA management, is an asset
Strong interpersonal skills with the ability to build trust with internal and external stakeholders
Knowledge of HR principles, ethics, and best practices
Ability to manage sensitive and confidential information professionally
Proficient in Microsoft Office and Windows environments
Excellent problem-solving, organizational, and time management skills
Resourceful, adaptable, and flexible in a dynamic environment

Job Responsibility

Serve as primary external contact for agencies involved in TFWP administration
Prepare, submit, and track LMIAs, work permit, and visa applications/renewals, ensuring full program compliance
Coordinate and track TFW arrivals, departures, vacations, and travel arrangements for both new and returning employees
Set up TFW banking, SIN, insurance, and OHIP applications
Maintain accurate and up-to-date TFW records using manual and ADP Workforce Now
Serve as primary internal liaison for staff and management regarding TFW-related inquiries, including employment, housing, and cultural matters
Participate in a scheduled on-call rotation to provide support for urgent TFW-related matters
Manage TFW housing allocation and maintain accurate room lists
Conduct and oversee internal and external housing inspections
follow up on any required actions

What we offer

Eligibility for a performance-based annual incentive, subject to company and individual performance
Comprehensive health, dental, and vision benefits, plus retirement savings plan
A pivotal role in shaping the future of sustainable agriculture
Opportunities for career advancement in a rapidly expanding organization
A dynamic and friendly work environment, with an active social committee organizing events such as sports activities, BBQs, and fun gatherings

Fulltime

Recreation Program Administrator

The town of Falmouth is seeking a creative, community-driven professional to ser...

Location

United States , Falmouth

Salary:

28.40 - 31.95 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor’s degree in recreation management, leisure studies, or a related field
Minimum of two years of experience in developing and implementing recreational programs
Equivalent combination of education, training, or experience that demonstrates possession of the required knowledge, skills, and abilities
Self-starter who combines creativity with strong organizational and operational skills
Communicates effectively
Builds positive community relationships
Embraces technology
Exercises sound judgment
Thrives in a dynamic, hands-on environment

Job Responsibility

Design and deliver engaging programs that strengthen community connections
Produce memorable events
Enhance the quality of life for Falmouth residents
Utilize and promote a range of Recreation assets, including seven Town-owned playgrounds, a skate park, and the three-floor Gus Canty Community Center

What we offer

Competitive compensation
Insurance
Enrollment in the town’s pension plan
Ongoing training and professional development opportunities

Fulltime

Program Administrator, Infrastructure Solutions

Location

United States , Westerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, finance or project management
7-10 years of experience in project, manufacturing, or construction management
Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles
Demonstrates ability to plan, set priorities, organizes and coordinates work with others
Demonstrates good customer relation skills by providing prompt personalized service

Job Responsibility

Support the Program Manager as required on ad-hoc requests/issues requiring sales order management
Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration
Setting up Procore or other designated project management and collaboration system for each project
Data Analysis to ensure System information concur with real Manufacturing progress
Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information
Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis
Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition
Establish effective communication routes with key project reps, Vertiv executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation
Support the Program Manager in developing a data center standard project life cycle and process for use on future projects
Act as a support for Program Managers to identify key project information/records/procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Human Research Protection Program Administrator

The University is hiring multiple positions in the role of Human Research Protec...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

Bachelor’s degree and 3 years of related experience or equivalent combination of education and experience
Working knowledge of federal regulations protecting human subjects
Thorough understanding of current federal and State regulations regarding human subjects research and ethical principles, Institutional policies, and integrated HRPP SOPs
Ability to practically apply federal and state regulations as well as institutional policies to research submissions under review
Ability to independently and competently handle protocol intake and pre-review
Ability to handle confidential documents and sensitive information
Experience with high volumes and rigid deadlines while maintaining attention to detail
Ability to multitask and prioritize workloads
Excellent interpersonal, oral and written communication skills
Ability to work independently and use judgment and discretion in potentially controversial matters

Job Responsibility

Administration and implementation of the Human Research Protection Program (HRPP) and Institutional Review Board (IRB) policies and procedures related to the conduct of human subjects research studies at Brown University, Lifespan, and Care New England
Ensure all biomedical and behavioral human subjects research activities comply with federal regulations, state and local law, institutional policies, and AAHRPP accreditation standards
Conduct non-committee reviews and work collaboratively and independently with faculty, staff, and students
Support IRB Committee meetings by preparing meeting agendas, materials, and managing meeting attendance
For Senior role: Support IRB Committee meetings, prepare meeting agendas and materials, take minutes, and advise IRB members on applicable regulations, policies, and review criteria
Maintain a knowledge and understanding of current federal, state regulations, state and local law, and institutional policies and departmental SOPs

What we offer

Flexible work/life balance
summer hours
winter break
comprehensive Benefits package including time off, annual paid holidays
health, dental, vision, tuition assistance, retirement, wellness, employee discounts

Fulltime

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Program Administrator, Infrastructure Solutions

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