Productions Coordinator

• Support the Production Manager with the day-to-day coordination of production activity across multiple projects and departments.
• Maintain and update production schedules, trackers, action lists, project documentation and delivery plans.
• Coordinate meetings, take notes where required, track actions and ensure follow-up across teams.
• Support supplier communication, quote requests, order tracking and general production administration.
• Assist with procurement processes including raising purchase orders, tracking invoices and maintaining expenditure records.
• Support budget tracking and cost reporting across production projects.
• Maintain accurate records of supplier information, project documentation, schedules, specifications and approvals.
• Liaise with internal departments including Design, Procurement, Warehouse & Logistics, Performance, Costume, Tech Production and Operations to gather information, track progress and ensure clear communication.
• Assist in coordinating deliveries, collections, transport schedules and movement of materials, equipment and assets between workshop, warehouse and site locations.
• Support inventory management, asset tracking and condition reporting across production stock and equipment.
• Assist with the coordination of freelancers, contractors and external suppliers, including onboarding administration and scheduling support.
• Help maintain production systems, shared documents and project management platforms, ensuring information is accurate and up to date.
• Support planning for build, de-rig and post-event requirements where required.
• Assist with preparation of presentations, reports, meeting materials and production updates.
• Provide ad hoc administrative and coordination support to the wider production team as required.

• Previous experience in a production coordination, project coordination, administrative or support role, ideally within events, theatre, live entertainment, immersive experiences or a similar fast-paced environment.
• Highly organised with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Strong administrative and coordination skills, with confidence managing schedules, documentation, trackers and follow-up actions.
• Comfortable liaising with internal teams, suppliers, contractors and external partners in a professional manner.
• Experience supporting budgets, purchase orders, invoice tracking and general financial administration.
• Strong written and verbal communication skills.
• Confident using Microsoft Office, particularly Excel, Outlook and Teams.
• Experience using project management or workflow tools such as Monday.com or similar.
• Proactive, practical and solutions-focused with a calm and adaptable approach.
• Comfortable working in a fast-moving environment where priorities may shift regularly.
• Ability to work independently while supporting a wider collaborative team.
• Flexible approach to working hours during peak delivery periods where required.
• Comfortable working across workshop, office and live event environments.
• Full UK driving licence desirable.

Full UK driving licence