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We are seeking an experienced, highly organized Production Coordinator to oversee all creative, logistical, and administrative elements of our film productions. This role ensures that each project is planned, executed, and delivered efficiently while aligning with the company’s creative objectives. The Lead acts as a central point of coordination between production, marketing, and development, ensuring smooth communication, resource planning, and seamless execution across all stages of production.
Job Responsibility:
Lead script breakdowns to identify locations, cast needs, props, VFX, and production requirements
Oversee creation of production schedules using Movie Magic or StudioBinder
Partner with the Production Manager & Project Manager on budgeting and expense tracking
Supervise hiring of crew, contract execution, and onboarding
Direct location scouting, permitting, negotiations, and insurance coordination
Oversee travel, lodging, catering, and production office logistics
Lead production meetings and distribute call sheets, schedules, and communication summaries
Ensure all departments have the resources, timelines, and information needed
Lead all daily on-set operations and ensure compliance with safety and scheduling requirements
Oversee issuance of daily call sheets and review production reports
Approve daily expenses, petty cash, and purchase orders
Manage cast logistics, scheduling, transportation, and conflict resolution
Serve as a communication hub between director, production teams, and executives
Solve real-time production challenges such as weather, equipment issues, or schedule disruptions
Oversee schedules for editing, sound, color, VFX, and music composition
Ensure media assets are properly organized, backed up, and delivered
Manage vendors, freelancers, and post-production partners
Coordinate internal screenings and feedback cycles
Partner with Marketing and Distribution to deliver trailers, posters, metadata, and required deliverables
Maintain production binders, contracts, releases, and insurance documentation
Oversee payroll submissions, timesheets, and approvals
Manage expense reporting and accounting wrap-out
Provide weekly status updates and reports to executives
Archive all production materials following final delivery
Requirements:
3–5+ years of experience in film or television production, with experience in a coordinator or lead role
Strong understanding of production workflows from planning through delivery
Proficient with Movie Magic, StudioBinder, or similar scheduling software
Strong communication, leadership, and conflict-resolution skills
Ability to multitask and manage complex projects in a fast-paced environment