CrawlJobs Logo
Aiven Deutschland GmbH Logo Aiven Deutschland GmbH · IT - Administration

Product Operations Specialist

Portugal · Job Posted May 14, 2026
Apply Position
Job Link Share

Job Description

We’re a global team of over 400 people, working together to push the boundaries of open-source technology and multi-cloud solutions. Our vision is to help developers, builders, and creators bring their ideas to life with speed and simplicity, by providing a cloud data platform that makes open-source databases, search, streaming, and application infrastructure easily accessible to everyone. Product Delivery Operations at Aiven is building operational excellence across a fast-growing, cross-functional organization. As a Product Operations Specialist, you'll be the connective tissue between domain leaders, engineering, and product management teams — removing friction, designing process from zero to one, and making our teams faster and more predictable.

Job Responsibility

  • Own and drive the Product Delivery Lifecycle — from ideation to launch — building the process and then making it smarter over time
  • Design and automate operational workflows using AI tooling, reducing manual effort across metrics reviews, reporting, and process tracking
  • Support business and metrics review cadences, leveraging AI to surface insights and keep data current
  • Fix broken operational workflows by working directly with engineering managers, product managers and Technical Program Managers — then look for where AI can make those workflows self-sustaining
  • Maintain and evolve our operational playbooks, ensuring nothing we build becomes outdated
  • Introduce and enable minimum viable process — not process for its own sake, but the right guardrails that create flow and predictability
  • Drive change management and enablement when rolling out new tools, metrics, or ways of working across product and engineering
  • Support cost capitalization processes within the organization
  • Evaluate and configure tooling (Jira, Notion, and others under assessment) with an eye toward what can be automated or augmented

Requirements

  • Proven experience building process from zero to one — you've created structure where none existed and can show it
  • AI-first operator — you actively use AI tools in your day-to-day work and have built or contributed to AI-assisted workflows, automations, or agents
  • Strong communication and stakeholder management
  • you influence without authority
  • Change management experience — you bring people along, you don't just roll things out
  • Solid understanding of the software development lifecycle and how product organizations operate
  • Comfortable in ambiguity and fast-changing environments
  • Background in a SaaS company (B2B or B2C) — understanding our operating reality matters
  • Hands-on experience with workflow automation tools (e.g., n8n, Zapier, Make) or building lightweight AI agents
  • Familiarity with Jira, Notion, Linear or similar tools — depth of expertise matters less than genuine hands-on use
  • Experience with prompt engineering or structuring AI-assisted processes at team or org level

Nice to have

  • Background in a SaaS company (B2B or B2C) — understanding our operating reality matters
  • Hands-on experience with workflow automation tools (e.g., n8n, Zapier, Make) or building lightweight AI agents
  • Familiarity with Jira, Notion, Linear or similar tools — depth of expertise matters less than genuine hands-on use
  • Experience with prompt engineering or structuring AI-assisted processes at team or org level

What we offer

  • Participate in Aiven’s equity plan
  • Balance work and life with our hybrid work policy
  • Choose the equipment you need to set yourself up for success
  • Use your Professional Development Plan budget for learning opportunities
  • Receive holistic wellbeing support through our global Employee Assistance Program
  • Inquire about our Global Time Off Commitment (Parental and Sick Leave, as well as Personal Time)
  • Enjoy country-specific benefits for our global cast
Aiven Deutschland GmbH - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Product Operations Specialist

8 matching positions

New

Product Operations Specialist

The Product Operations Specialist will support the development, enhancement, and...
Location
Location
United States , Torrance
Salary
Salary:
50.00 - 53.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • 2–5 years of experience in product management, product operations, business analysis, digital strategy, or related fields
  • Experience supporting customer-facing digital products, websites, mobile applications, or enterprise platforms
  • Strong understanding of Agile methodologies and software development lifecycle processes
  • Experience writing business requirements, user stories, acceptance criteria, and process documentation
  • Excellent communication, organization, and stakeholder management skills
Job Responsibility
Job Responsibility
  • Support the end-to-end delivery of digital product initiatives, enhancements, and production support activities
  • Gather, document, and maintain business requirements, user stories, acceptance criteria, process flows, and product documentation
  • Partner with product managers, business stakeholders, UX designers, developers, and QA teams to support product execution
  • Participate in Agile ceremonies including backlog refinement, sprint planning, demos, retrospectives, and status meetings
  • Assist with User Acceptance Testing (UAT), including test planning, test script creation, defect tracking, and validation activities
  • Monitor platform performance and support operational processes, incident management, releases, and vendor updates
  • Coordinate stakeholder communications, training materials, product launches, and organizational change management activities
  • Analyze product performance metrics and customer feedback to identify opportunities for continuous improvement
  • Support roadmap planning, business case development, and reporting efforts
  • Serve as a subject matter expert on assigned digital products and customer journeys
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

The Product Operations Specialist will support the Product Management team in th...
Location
Location
United States , Miami
Salary
Salary:
Not provided
mowi.com Logo
Mowi Poland
Expiration Date
July 27, 2026
Flip Icon
Requirements
Requirements
  • 2–3 years of experience in product operations, product coordination, item setup, packaging coordination, retail operations, or CPG product support roles
  • Background in consumer packaged goods (CPG), food & beverage, retail, or consumer brands strongly preferred
  • Experience with retailer item setup and product syndication platforms
  • Strong organizational and project coordination skills
  • Ability to manage multiple projects, deadlines, and priorities simultaneously
  • High attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Ability to work cross-functionally across departments and external partners with a collaborative, solutions-oriented mindset
  • Proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams
  • Experience with project management tools such as Asana, Monday.com, Wrike, or similar platforms preferred
Job Responsibility
Job Responsibility
  • Support execution of new product launches from item setup through commercialization
  • Coordinate cross-functional timelines and deliverables related to product launches and item readiness
  • Assist Product Manager with launch documentation, item setup requirements, and retailer onboarding processes
  • Track product launch milestones and communicate status updates across departments
  • Support product transition projects, item changes, discontinuations, and line extensions
  • Manage and maintain retailer item setup platforms and data portals including: Walmart Retail Link / Target Partners Online / 1WorldSync / Syndigo / GS1 systems
  • Additional retailer portals and syndication platforms
  • Assist with retailer item submissions, updates, maintenance, and troubleshooting
  • Ensure product specifications, dimensions, packaging information, imagery, and nutritional data are accurate and up to date
  • Coordinate setup and syndication of product content for retail and e-commerce channels
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

Hey there! We’re Fever, the world’s leading tech platform for culture and live e...
Location
Location
Australia , Melbourne
Salary
Salary:
Not provided
https://feverup.com/fe Logo
Fever
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Fast learner with strong retention and ability to multitask in a fast-paced environment
  • Comfortable working under pressure and handling high-demand peaks
  • High level of English and Spanish (required)
  • 2+ years of experience in similar roles
  • Proactive and decisive, with strong problem-solving and quick-reaction skills
  • Strong command of Microsoft Office and ability to quickly learn new tools (SQL, dashboards, internal systems, etc.)
Job Responsibility
Job Responsibility
  • Fever´s Back Offices Management: creation, configuration, monitoring, and ongoing maintenance of experiences across internal and external ticketing and distribution platforms
  • Operational Monitoring: daily checks of published experiences to ensure correct setup, performance, and smooth operation
  • Cross-Team Coordination: daily collaboration with Project Management, Product, Quality Assurance, Marketing, Finance, and other stakeholders to support back-office plan configuration, coordinate experience launches, and continuously improve internal operational processes
  • API Integrations Maintenance: oversee the day-to-day performance of external partner API integrations, proactively identify issues, coordinate fixes with technical teams and partners, and ensure seamless operational continuity for live experiences
  • Team Alignment & Reporting: participate in weekly meetings with relevant internal teams to align priorities, report operational issues, and support continuity of marketplace operations
What we offer
What we offer
  • Attractive compensation package
  • Opportunity to have a real impact in a high-growth global category leader
  • 40% discount on all Fever events and experiences
  • Remote friendly
  • Health insurance
  • Superannuation
  • Responsibility from day one, and professional and personal growth
  • Great work environment with a fun, international team of talented people to work with
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

We’re a global team of over 400 people, working together to push the boundaries ...
Location
Location
Finland , Helsinki
Salary
Salary:
Not provided
aiven.io Logo
Aiven Deutschland GmbH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience building process from zero to one
  • AI-first operator — you actively use AI tools in your day-to-day work and have built or contributed to AI-assisted workflows, automations, or agents
  • Strong communication and stakeholder management
  • change management experience
  • solid understanding of the software development lifecycle and how product organizations operate
  • comfortable in ambiguity and fast-changing environments
Job Responsibility
Job Responsibility
  • Own and drive the Product Delivery Lifecycle
  • design and automate operational workflows using AI tooling
  • support business and metrics review cadences
  • fix broken operational workflows
  • maintain and evolve our operational playbooks
  • introduce and enable minimum viable process
  • drive change management and enablement
  • support cost capitalization processes
  • evaluate and configure tooling
What we offer
What we offer
  • Participate in Aiven’s equity plan
  • balance work and life with our hybrid work policy
  • choose the equipment you need
  • use your Professional Development Plan budget for learning opportunities
  • receive holistic wellbeing support through our global Employee Assistance Program
  • inquire about our Global Time Off Commitment (Parental and Sick Leave, as well as Personal Time)
  • enjoy country-specific benefits
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

We're looking for a Product Operations Specialist to join our Rides Product team...
Location
Location
Estonia , Tallinn
Salary
Salary:
Not provided
bolt.eu Logo
Bolt
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–4 years of experience in product operations, business operations, program management, or a similar role in a fast-paced tech environment
  • Write clearly and concisely
  • Process-minded
  • Comfortable working with data
  • Hands-on experience with Jira (or similar project management tools)
  • Thrive in cross-functional settings
Job Responsibility
Job Responsibility
  • Own stakeholder communications for Rides Product — executive summaries, weekly status updates, and cross-team briefs that keep leadership informed and aligned
  • Design, document, and continuously improve operational processes, SOPs, and escalation paths to reduce manual work and clarify ownership
  • Monitor and analyse driver and rider feedback channels (CS tickets, roundtables, surveys), categorise themes, flag emerging trends, and translate findings into actionable briefs for product teams
  • Own and lead projects within Rides that have impact on the life of our users
  • Collaborate with PMs and analysts to ensure insights are data-backed, contextualised, and paired with recommended actions
What we offer
What we offer
  • Accelerate your professional growth with unique career opportunities
  • Enjoy a rewarding salary and stock options
  • Take care of your physical and mental health with our wellness perks
  • Celebrate 5 years at Bolt with a 1-month paid sabbatical to recharge
  • Connect with colleagues at annual company events and smaller team gatherings
  • Balance flexibility and in-person collaboration with our hybrid model, including at least 12 monthly in-office days
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

The Product Operations Specialist is responsible for post-approval HELOC operati...
Location
Location
United States , Roseville
Salary
Salary:
25.00 - 28.00 USD / Hour
goodleap.com Logo
GoodLeap
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in mortgage operations, HELOC operations, or digital lending
  • Strong understanding of mortgage closing and recording processes
  • Experience with remote online notarization (RON)
  • Experience resolving post-closing defects and booking discrepancies
  • Experience handling customer disputes, account verification, or fraud-related investigations
  • Experience working with third-party vendors, including notary and recording providers
  • Strong analytical, organizational, and problem-solving skills
  • Comfortable working cross-functionally with product, engineering, compliance, and risk teams in a fast-paced environment
  • Ability to operate independently and build processes from scratch in a greenfield environment
Job Responsibility
Job Responsibility
  • Serve as the escalation point for issues arising during remote online notarization(RON) sessions
  • Coordinate with borrowers, notaries, and internal stakeholders to cure closing issues and ensure compliance with state-specific execution requirements
  • Follow up with recording vendors when recordings have not occurred within established service-level timelines and resolve rejected recordings as needed
  • Identify and track trends in recording issues by jurisdiction
  • Investigate and resolve issues when booking the account with a servicer
  • Support audits, compliance reviews, and internal reporting related to closing, funding, and recording workflows
  • Investigate customer disputes to determine root cause, collaborate with internal teams to identify the appropriate resolution, and respond to the customer
  • Respond to customer inquiries related to HELOC card accounts, transactions, and servicing
  • Procure and send out AVM (Automated Valuation Model) upon customer request
  • Investigate errors that occur when creating new customer accounts with key vendors, identify the root cause, and take action to reach resolution
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

As a Product Operations Specialist, you will independently manages key operation...
Location
Location
Singapore
Salary
Salary:
Not provided
deliveryhero.com Logo
Delivery Hero
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Around 4-6 years in Product Operations, Program Coordination, or Technical Support
  • Comfortable using Jira, Confluence, Miro, and working with API debugging tools (Charles/Proxyman), SQL, and log tools to investigate patterns independently
  • Ability to identify root causes and recognize patterns, suggesting solutions
  • Skilled at engaging cross-functional stakeholders and driving clarity
  • Works effectively with Engineering, Product and regional teams
  • Ability to prioritize and manage multiple requests reliably
Job Responsibility
Job Responsibility
  • Owning daily bug triage across the Home domain, assessing severity and routing issues
  • Owning and reporting on key operational metrics (e.g. TTFR, SLA adherence, backlog health)
  • Identifying trends in recurring defects and propose improvements or fixes
  • Managing operational requests intake and enforce SLA expectations across stakeholders
  • Creating and maintaining SOPs, documentation, templates, and FAQs
  • Coordinating localization workflows across markets, vendors, and engineering teams
  • Supporting mobile release management by maintaining calendars, tracking progress, and flagging risks
  • Reporting recurring issues to Product and Engineering and supporting upstream improvements
  • Supporting dependency management in the Home domain by clarifying missing details and flagging obvious timing or ownership conflicts in planning
What we offer
What we offer
  • A dynamic and challenging work environment
  • A company committed to developing you personally and professionally
  • A great working atmosphere with regular company and team events
  • A vibrant and international team committed to diversity and inclusion
  • Responsibility from day one in a fast growing and global company
  • Free food
  • Health and dental insurance
  • Learning and development opportunities
  • Fulltime
Read More
Arrow Right

Product Operations Specialist

As a Product Operations Specialist, you will independently manages key operation...
Location
Location
Germany , Berlin
Salary
Salary:
Not provided
deliveryhero.com Logo
Delivery Hero
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Around 4-6 years in Product Operations, Program Coordination, or Technical Support
  • Comfortable using Jira, Confluence, Miro, and working with API debugging tools (Charles/Proxyman), SQL, and log tools to investigate patterns independently
  • Ability to identify root causes and recognize patterns, suggesting solutions
  • Skilled at engaging cross-functional stakeholders and driving clarity
  • Works effectively with Engineering, Product and regional teams
  • Ability to prioritize and manage multiple requests reliably
Job Responsibility
Job Responsibility
  • Owning daily bug triage across the Home domain, assessing severity and routing issues
  • Owning and reporting on key operational metrics (e.g. TTFR, SLA adherence, backlog health)
  • Identifying trends in recurring defects and propose improvements or fixes
  • Managing operational requests intake and enforce SLA expectations across stakeholders
  • Creating and maintaining SOPs, documentation, templates, and FAQs
  • Coordinating localization workflows across markets, vendors, and engineering teams
  • Supporting mobile release management by maintaining calendars, tracking progress, and flagging risks
  • Reporting recurring issues to Product and Engineering and supporting upstream improvements
  • Supporting dependency management in the Home domain by clarifying missing details and flagging obvious timing or ownership conflicts in planning
What we offer
What we offer
  • We believe diversity and inclusion are key to creating not only an exciting product, but also an amazing customer and employee experience
  • We encourage you to let us know if you need any accommodations or specific accessibility support to ensure a smooth interview experience
  • Severely disabled applicants with equal qualifications will be given preferential consideration
  • You're welcome to share your pronouns (he/she/they) right from the start so we can address you respectfully from our first contact
  • Fulltime
Read More
Arrow Right