Procurement Specialist Job at Allied Universal® (Conshohocken)

Job Description

Allied Universal® is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines. Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels. Hands-on, in-office headquarters role where you’ll play a key part in keeping operations organized and on track—ideal for someone who takes pride in accuracy, consistency, and follow-through.

Job Responsibility

Travel Administration - Add, update and remove employees from travel site
Travel Administration - Ensure T&E compliance
Travel Administration - Ensure T&E users are utilizing proper channels to procure goods
Travel Administration - Validate meal and travel expenses fall within company policy
Preparation/Discrepancy Reconciliation - Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department
Procurement of Goods and Services - Input order requests
Procurement of Goods and Services - Review approved order requests and provide purchase orders to vendors
Procurement of Goods and Services - Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)
Procurement of Goods and Services - Liaison with internal customers
provide assistance investigating order discrepancies
Procurement of Goods and Services - Maintain weekly/monthly data from vendors
General administrative support for Supervisor, Director and VP of Strategic Sourcing
Primary back up to Facilities Coordinator

Requirements

High School Diploma
A minimum of one (1) year of relevant experience in a fast-paced environment
Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate, and able to use good independent judgment and discretion
Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

What we offer

Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

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Procurement Specialist

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