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Buckeye Valley Family YMCA Logo Buckeye Valley Family YMCA · Purchasing

Procurement Specialist

United States, Chicago Employment contract 75000.00 - 88997.00 USD / Year · Job Posted May 14, 2026
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Job Description

The Procurement Specialist is responsible for managing procurement-eligible goods and services for Y-USA, with a focus on vendor sourcing, negotiation support, contract coordination, and ongoing vendor relationship management. This role supports the full lifecycle of vendor engagements subject to procurement—including intake, competitive sourcing, negotiation, contract execution, renewal management, and performance monitoring—while explicitly excluding grants, pass-through funding to Ys and Alliances, fair share refunds, and other non-procurement activity. The Procurement Specialist partners closely with Finance, Contract Administration, IT, Events, Legal, and functional leaders to ensure vendor relationships are well-managed, cost-effective, compliant, and aligned with organizational priorities.

Job Responsibility

  • Manage intake and review of procurement-eligible purchase requests
  • Support and lead competitive sourcing activities (RFPs, RFQs, vendor comparisons)
  • Apply procurement thresholds and approval rules consistently
  • Advise internal stakeholders on sourcing approaches based on risk and spend
  • Support and lead negotiations on pricing, terms, and scopes of work
  • Identify opportunities for cost savings, scope clarity, and risk reduction
  • Partner with Contract Administration and Legal on contract negotiations
  • Coordinate contract execution and maintain documentation of key terms
  • Track renewals and support renewal and re-bid decisions
  • Manage day-to-day vendor relationships and issue resolution
  • Escalate vendor risks or performance concerns when appropriate
  • Analyze procurement-eligible vendor spend
  • Identify opportunities for consolidation or renegotiation
  • Prepare reports for Finance leadership on managed spend and renewals
  • Reinforce procurement workflows and role clarity
  • Support standardized templates and intake processes
  • Collaborate with Finance, IT, Events, and Contract Administration on controls

Requirements

  • Bachelor's degree or equivalent experience in business, finance, supply chain management
  • 3–6 years of experience in procurement, contract administration, or vendor management
  • Experience with vendor negotiation and relationship management
  • Ability to interpret contracts, pricing schedules, and scopes of work
  • Strong analytical and data-driven decision-making skills
  • Clear communicator with strong stakeholder management skills
  • Comfortable balancing service orientation with control discipline
  • Strong Excel skills
  • Excellent communication, negotiation and collaboration skills

Nice to have

  • Institute for Supply Chain Management Certification: APSM or CPSM
  • Experience with professional services and SaaS vendors
  • Nonprofit or mission-driven experience
  • ERP/AP and contract repository experience
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