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Robert Half Logo Robert Half · Purchasing

Procurement Specialist

United States, Stony Brook · Job Posted April 23, 2026
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Job Description

We are looking for a Procurement Specialist to support procurement. This is a long-term contract position suited for an organized individual who can manage bid support, contract documentation, and purchasing processes while working within public-sector guidelines. The role offers the opportunity to contribute to sourcing operations, supplier engagement, and compliance-driven purchasing for goods, equipment, and services.

Job Responsibility

  • Partner with contract officers to prepare, review, and organize agreements, purchase orders, amendments, and related procurement documents for a wide range of institutional needs
  • Assist with competitive solicitation activities, including proposal, bid, and qualification-based events, while helping ensure each process follows applicable policies and procurement standards
  • Support the creation and refinement of bid specifications and purchasing documentation for goods, services, equipment, and facilities-related requirements
  • Maintain complete and accurate procurement files by gathering insurance records, exhibits, forms, and other required backup materials for contract and bidding activities
  • Draft clear correspondence for suppliers and vendors regarding procurement actions, documentation needs, and contract-related matters
  • Enter contracts and supporting records into the contract management database promptly and with a high degree of accuracy
  • Contribute to reporting efforts by tracking savings generated through negotiated reductions and cost avoidance initiatives
  • Help uphold compliance with federal, New York State, research foundation, and university procurement rules, regulations, and procedural requirements

Requirements

  • At least 2 additional years of progressively responsible experience in procurement support
  • Demonstrated background assisting with supplier bidding processes and the review or drafting of contracts and related purchasing documents
  • Knowledge of public-sector or higher education procurement practices, preferably within New York State
  • Experience supporting purchases tied to construction, architecture and engineering, or facilities service contracts
  • Proficiency with Jaggaer or a similar procure-to-pay platform
  • Working knowledge of purchase order processing, buying workflows, and core procurement operations
  • Familiarity with contract negotiations and supplier-facing procurement coordination

Nice to have

Certification in purchasing or supply chain management is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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