Procurement Specialist

• Partner with contract officers to prepare, review, and organize agreements, purchase orders, amendments, and related procurement documents for a wide range of institutional needs
• Assist with competitive solicitation activities, including proposal, bid, and qualification-based events, while helping ensure each process follows applicable policies and procurement standards
• Support the creation and refinement of bid specifications and purchasing documentation for goods, services, equipment, and facilities-related requirements
• Maintain complete and accurate procurement files by gathering insurance records, exhibits, forms, and other required backup materials for contract and bidding activities
• Draft clear correspondence for suppliers and vendors regarding procurement actions, documentation needs, and contract-related matters
• Enter contracts and supporting records into the contract management database promptly and with a high degree of accuracy
• Contribute to reporting efforts by tracking savings generated through negotiated reductions and cost avoidance initiatives
• Help uphold compliance with federal, New York State, research foundation, and university procurement rules, regulations, and procedural requirements

• At least 2 additional years of progressively responsible experience in procurement support
• Demonstrated background assisting with supplier bidding processes and the review or drafting of contracts and related purchasing documents
• Knowledge of public-sector or higher education procurement practices, preferably within New York State
• Experience supporting purchases tied to construction, architecture and engineering, or facilities service contracts
• Proficiency with Jaggaer or a similar procure-to-pay platform
• Working knowledge of purchase order processing, buying workflows, and core procurement operations
• Familiarity with contract negotiations and supplier-facing procurement coordination

Certification in purchasing or supply chain management is preferred

• medical, vision, dental, and life and disability insurance
• 401(k) plan