Procurement & Logistics Coordinator

• Create, issue, and track Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP/Oracle
• Collect supplier quotations, perform comparisons, prepare bid tabulations, and submit recommendations
• Ensure PO accuracy including pricing, taxes/VAT, Incoterms, delivery addresses, and warranty notes
• Follow up on order confirmations, lead times, and delivery commitments
• Maintain supplier master data and catalog items
• Coordinate with OEMs, distributors, and service vendors for quotations, deliveries, and after‑sales support
• Collaborate with internal teams (Projects, Presales, Finance, Warehouse) on material needs, GRN status, and invoicing
• Support filing, retrieval, and maintenance of contract and warranty documents
• Prepare and verify import documentation (Commercial Invoice, Packing List, COO, HS Codes)
• Liaise with freight forwarders and customs brokers for clearance, duty/VAT handling, and delivery scheduling
• Track shipments end‑to‑end and escalate delays, discrepancies, damages, or DOA cases
• Coordinate local deliveries to NTT warehouses, client sites, or project locations
• Support warehouse operations including inbound/outbound bookings, GRN preparation, and stock updates
• Ensure compliance with NTT procurement policies, internal audit standards, and KSA regulatory requirements (Customs, ZATCA)
• Support vendor onboarding (CR, VAT certificate, IBAN, licenses) and maintain accurate records
• Assist with three‑way matching (PO–GRN–Invoice), invoice submissions, and payment follow‑ups
• Maintain organized documentation for PR/PO files, delivery notes, GRNs, Airway Bills, and Proof of Delivery
• Update trackers for PR/PO status, shipment ETAs, GRNs, and issue logs
• Prepare weekly dashboards tracking delivery performance, order status, and pending invoices
• Recommend process improvements to reduce cycle time and improve accuracy

• Diploma or Bachelor’s in Supply Chain, Logistics, Business, or related field
• 2–5 years in procurement or logistics coordination
• ICT/Telecom/Systems Integrator experience preferred
• Hands‑on experience with SAP/Oracle ERP and MS Excel
• exposure to e‑procurement tools is an advantage
• Basic understanding of Incoterms, HS Codes, KSA customs processes, and VAT/ZATCA compliance
• PR/PO processing, supplier quote evaluation, shipment tracking
• Inventory and warehouse flow understanding
• GRN pre‑checks and documentation accuracy
• Accurate handling of import documents, VAT, and audit‑ready record keeping
• Strong attention to detail
• Effective communication with internal and external stakeholders
• Ability to manage time‑critical tasks and follow through
• Proficient in Excel (XLOOKUP, VLOOKUP, Pivot Tables)
• Data accuracy, reconciliation, and reporting

Certifications (Preferred): CIPS L2/L3, APICS/CSCP (foundation), or recognized logistics diplomas