Procurement & Financial Officer Job at Foras.ps (Jerusalem)

Job Description

The Procurement & Financial Officer will be responsible for leading and managing the procurement processes of the project, while also supporting related financial documentation, payments, and compliance requirements. The role will ensure that all procurement activities are conducted in a transparent, efficient, and compliant manner, in line with Station J’s internal policies, donor regulations, and applicable procedures. The position plays a key role in supporting the smooth implementation of project activities by ensuring timely procurement planning, supplier coordination, proper documentation, contract follow-up, capacity building and orientation sessions for the beneficiaries, and close coordination with programme, finance, and administration teams.

Job Responsibility

Lead the implementation of procurement processes in line with Station J’s procurement policies, donor requirements, and applicable procedures
Prepare and manage procurement plans in coordination with project and operations teams
Prepare requests for quotations, tender documents, bid analysis, purchase orders, service agreements, and procurement files
Conduct market research and identify suitable suppliers, service providers, consultants, and vendors
Ensure that procurement processes are competitive, transparent, properly documented, and provide value for money
Coordinate procurement processes from request initiation to delivery, verification, payment, and file closure
Maintain updated supplier databases, vendor records, procurement trackers, and contract follow-up tools
Support the preparation, review, and management of supplier contracts, service agreements, and purchase orders
Monitor delivery timelines and ensure that goods and services are delivered according to agreed specifications, quality standards, and contractual terms
Coordinate with programme teams to ensure that procurement needs are clearly defined and aligned with approved workplans and budgets
Follow up on procurement requests, approvals, delivery notes, invoices, and supporting documents
Support tendering processes, evaluation committees, and documentation of procurement decisions when required
Ensure proper filing of all procurement documents, both physically and electronically
Support asset registration and inventory tracking for procured equipment and supplies
Identify procurement risks, delays, or compliance issues and report them to the supervisor in a timely manner
Prepare and process supplier payments, invoices, payment requests, vouchers, and supporting documentation
Ensure that all procurement-related payments are supported by complete and compliant documentation
Track supplier payments, advances, settlements, and outstanding financial obligations
Support monthly financial reconciliations related to procurement transactions when needed
Assist in monitoring procurement-related expenditures against approved budgets
Support the preparation of financial reports by providing accurate procurement and payment records
Maintain organized financial files related to procurement, contracts, payments, and supplier records
Support audit preparation by ensuring that procurement and financial documentation is complete and accessible
Ensure adherence to internal controls, procurement procedures, financial policies, and donor regulations
Maintain confidentiality, transparency, and integrity in handling procurement and financial information
Coordinate closely with project, finance, administration, and management teams to ensure smooth implementation of activities
Support administrative and operational tasks related to procurement, logistics, and finance functions
Contribute to improving procurement systems, templates, trackers, and filing mechanisms
Perform any other related duties assigned by the supervisor

Requirements

Bachelor's degree in Business Administration, Procurement, Supply Chain Management, Accounting, Finance, or a related field
Minimum 3 years of relevant experience in procurement, administration, and finance, preferably within NGOs or donor-funded projects
Strong knowledge of procurement procedures, supplier management, quotations, bid analysis, contracting, and documentation
Good understanding of financial documentation, payment processing, and budget tracking
Experience working with donor-funded projects is an asset
Proficiency in Microsoft Office applications, especially Excel
Experience with accounting or procurement tracking systems is preferred
Strong organizational, analytical, coordination, and communication skills
Ability to work under pressure, manage multiple procurement processes, and meet deadlines
Fluency in English and Arabic is preferred

Nice to have

Experience working with donor-funded projects
Experience with accounting or procurement tracking systems
Fluency in English and Arabic

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Procurement & Financial Officer

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