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Procurement & Financial Officer

Palestine, Jerusalem Employment contract · Job Posted May 26, 2026
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Job Description

The Procurement & Financial Officer will be responsible for leading and managing the procurement processes of the project, while also supporting related financial documentation, payments, and compliance requirements. The role will ensure that all procurement activities are conducted in a transparent, efficient, and compliant manner, in line with Station J’s internal policies, donor regulations, and applicable procedures. The position plays a key role in supporting the smooth implementation of project activities by ensuring timely procurement planning, supplier coordination, proper documentation, contract follow-up, capacity building and orientation sessions for the beneficiaries, and close coordination with programme, finance, and administration teams.

Job Responsibility

  • Lead the implementation of procurement processes in line with Station J’s procurement policies, donor requirements, and applicable procedures
  • Prepare and manage procurement plans in coordination with project and operations teams
  • Prepare requests for quotations, tender documents, bid analysis, purchase orders, service agreements, and procurement files
  • Conduct market research and identify suitable suppliers, service providers, consultants, and vendors
  • Ensure that procurement processes are competitive, transparent, properly documented, and provide value for money
  • Coordinate procurement processes from request initiation to delivery, verification, payment, and file closure
  • Maintain updated supplier databases, vendor records, procurement trackers, and contract follow-up tools
  • Support the preparation, review, and management of supplier contracts, service agreements, and purchase orders
  • Monitor delivery timelines and ensure that goods and services are delivered according to agreed specifications, quality standards, and contractual terms
  • Coordinate with programme teams to ensure that procurement needs are clearly defined and aligned with approved workplans and budgets
  • Follow up on procurement requests, approvals, delivery notes, invoices, and supporting documents
  • Support tendering processes, evaluation committees, and documentation of procurement decisions when required
  • Ensure proper filing of all procurement documents, both physically and electronically
  • Support asset registration and inventory tracking for procured equipment and supplies
  • Identify procurement risks, delays, or compliance issues and report them to the supervisor in a timely manner
  • Prepare and process supplier payments, invoices, payment requests, vouchers, and supporting documentation
  • Ensure that all procurement-related payments are supported by complete and compliant documentation
  • Track supplier payments, advances, settlements, and outstanding financial obligations
  • Support monthly financial reconciliations related to procurement transactions when needed
  • Assist in monitoring procurement-related expenditures against approved budgets
  • Support the preparation of financial reports by providing accurate procurement and payment records
  • Maintain organized financial files related to procurement, contracts, payments, and supplier records
  • Support audit preparation by ensuring that procurement and financial documentation is complete and accessible
  • Ensure adherence to internal controls, procurement procedures, financial policies, and donor regulations
  • Maintain confidentiality, transparency, and integrity in handling procurement and financial information
  • Coordinate closely with project, finance, administration, and management teams to ensure smooth implementation of activities
  • Support administrative and operational tasks related to procurement, logistics, and finance functions
  • Contribute to improving procurement systems, templates, trackers, and filing mechanisms
  • Perform any other related duties assigned by the supervisor

Requirements

  • Bachelor's degree in Business Administration, Procurement, Supply Chain Management, Accounting, Finance, or a related field
  • Minimum 3 years of relevant experience in procurement, administration, and finance, preferably within NGOs or donor-funded projects
  • Strong knowledge of procurement procedures, supplier management, quotations, bid analysis, contracting, and documentation
  • Good understanding of financial documentation, payment processing, and budget tracking
  • Experience working with donor-funded projects is an asset
  • Proficiency in Microsoft Office applications, especially Excel
  • Experience with accounting or procurement tracking systems is preferred
  • Strong organizational, analytical, coordination, and communication skills
  • Ability to work under pressure, manage multiple procurement processes, and meet deadlines
  • Fluency in English and Arabic is preferred

Nice to have

  • Experience working with donor-funded projects
  • Experience with accounting or procurement tracking systems
  • Fluency in English and Arabic
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