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We are seeking a proactive and detail-oriented Procurement Coordinator to join our dedicated team at Blackrock Health Galway Clinic, this is a new role to support the Procurement Department. Reporting to the Procurement Manager, the successful candidate will be assisting in the preparation of procurement documents, processing orders, coordinating with vendors, and ensuring that all procurement activities are completed efficiently, transparently, and in a timely manner. This is a key operational role responsible for ensuring the timely sourcing, purchasing, and distribution of all hospital consumables — from everyday office supplies to critical surgical items such as implants, joint replacements, and cardiac stents. This is a hands-on role that requires strong organisational skills, a patient-focused mindset, and the ability to work efficiently under time-sensitive conditions. As part of a small, supportive team, you will have the opportunity to make a real impact on patient care and hospital operations.
Job Responsibility:
Source and procure all hospital consumables, from general supplies to specialised equipment and surgical implants
Ensure all medical and non-medical stock is available to meet clinical and operational needs
Liaise with suppliers to ensure quality, pricing, and timely delivery of products
Monitor stock levels and manage reordering processes
Maintain and update inventory systems to ensure accurate stock records
Coordinate urgent orders for surgical procedures and patient-critical items
Support daily supply and logistics tasks within the hospital, including stock deliveries to various departments
Ensure essential supplies are delivered promptly to theatres, wards, and clinical areas
Build strong relationships with vendors and negotiate favourable terms
Manage purchase orders, invoices, and approval processes in line with hospital policies
Assist with audits and compliance documentation as required
Work closely with clinical and administrative teams to anticipate supply needs
Contribute to a “can-do” team culture—supporting colleagues across all procurement and logistics duties
Requirements:
Proven experience in procurement, supply chain, or purchasing—ideally within a healthcare, medical, or hospital setting
Strong communication and organisational skills with great attention to detail
Ability to work effectively under pressure and priorities’ urgent requests
Flexible and proactive attitude—a true “hands-on” team player
Comfortable spending time both at your desk and out around the hospital
Proficient in inventory management systems and Microsoft Office (Excel, Word, Outlook)