Procurement Analyst

• Manage the flow of requisitions and purchase orders to ensure high velocity of approvals and compliance with company policies
• Monitor the lifecycle of Purchase Requisitions (PRs) to ensure timely conversion into Purchase Orders (POs) and payment of approved invoices
• Identify opportunities for improved PO cycle times and partner cross-functionally to implement enhancements
• Collaborate with Legal, Third Party Risk Management (TPRM), Tech Council, and AP to ensure all new suppliers pass required security and compliance screenings before activation
• Act as Rapid7’s Contract Administrator, ensuring proper execution of legal documents and maintaining a single source of truth of signed contracts across the business
• Facilitate the e-signature process for approved contracts with Legal, suppliers and business owners
• Manage the company’s contract Repository, including contract metadata, reporting and file management
• Drive improvements in best practices, e.g. creation of standard contract templates and enforcement of purchasing T&C’s in Coupa
• Develop contract review and negotiation skills by partnering with Legal to act as an initial reviewer for low-complexity agreements like non-disclosure agreements (NDAs)
• Drive continuous process optimization of the P2P platform
• Develop and prioritize a pipeline of Coupa enhancements by partnering with business functions like Accounting, AP, FP&A, and Legal, as well as Coupa business users, to understand their requirements and pain points and identify areas for improvement
• Partner with IT to translate business requirements into configuration change requests, prioritize and implement system changes, and test new Coupa releases
• Act as a HelpDesk for internal Coupa users
• Maintain a P2P Knowledge Base and create SOPs (Standard Operating Procedures) and "How-To" guides for the business
• Act as a first point of contact for Coupa business users and triage requests for assistance, escalating to other teams as necessary
• Develop KPIs and reporting
• Partner with the Head of Procurement to develop key performance indicators (KPIs) in order to measure the efficiency and success of the P2P platform
• Create dashboards to track KPIs, process compliance, spend analytics and other relevant metrics
• Support Procurement Managers with strategic sourcing projects and learn the fundamentals of running an end-to-end procurement initiative

• Cross-Functional Collaboration: Ability to build a global network and work across departments, regions and functions to deliver meaningful outcomes
• Strategic Doing: Translate the strategic vision of simplifying and optimizing our procure-to-pay process into smaller goals, executing quickly and pivoting where necessary to drive progress
• Communication: Ability to communicate in a clear and professional manner and tailor communication to different types of stakeholders, including management, process partners, and Coupa business users
• Procurement System Fundamentals: Familiarity with procure-to-pay systems is a plus. Prior experience with Coupa is strongly preferred
• Digital Organization: High attention to detail in managing digital files, contract metadata, and e-signature workflows
• Customer Support Mindset: Ability to act as a first point of contract for Coupa support by triaging user requests and providing patient, clear guidance
• Technical Writing: Skill in drafting simple, step-by-step "How-To" guides and standard operating procedures (SOPs)
• Data Literacy: Comfort with gathering information to help build simple reports or dashboards for spend and compliance
• Process Coordination: Ability to manage multiple moving parts, prioritize workloads and keep projects on track
• Core Value Embodiment: Embody our core values to foster a culture of excellence that drives meaningful impact and collective success

Familiarity with procure-to-pay systems is a plus. Prior experience with Coupa is strongly preferred