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The PO & IO Processing Executive will be responsible for handling end-to-end Purchase Order (PO) & Internal Order (IO) operations. The role includes SOE request handling, vendor selection, PO & IO creation, tracker management, PO & IO amendments, The candidate must ensure accuracy, compliance, and timely processing within SLAs.
Job Responsibility
Handle end-to-end Purchase Order (PO) & Internal Order (IO) operations
SOE request handling, vendor selection, PO & IO creation, tracker management, PO & IO amendments
Ensure accuracy, compliance, and timely processing within SLAs
Execute day-to-day SAP transactions for IO/PO creation & changes, query logs, and basic reports
Review and process PO & IO requests received through email or portal
Select appropriate vendor based on request details-pricing, category, vendor, cost center, taxes & GL
Create and manage Purchase Orders (POs) & Internal Orders (IO's) in SAP, ensuring correct pricing, taxes, cost centers/IOs, delivery terms, and Incoterms
Track open IO/PO backlog and drive closure with stakeholders and vendors
Prepare weekly/monthly IO & PO summary reports for review closures, and long-pending PO cleanup
Perform month-end PO amendments including updating PO value for accrued expenses, correcting GL / Cost Center assignments, extending validity or delivery dates, adjusting quantities/services to reflect actual consumption
Execute month-end IO amendments including revising budget allocations, updating IO consumption details, closing IOs as per Finance instructions, ensuring IO availability for upcoming month's PO processing
Prepare and share monthly PO & IO amendment reports with Corporate Finance
Coordinate with stakeholders for ensuring accurate visibility of pending POs, expense provisions, and recurring expenses
Ensure all month-end corrections are updated in SAP and documented in trackers/shared folders
Requirements
2-5 years of hands-on procurement execution experience in a corporate environment
Strong SAP end-user experience in P2P, PO & IO creation & amendment
Proficiency in MS Excel (VLOOKUP, Pivot Tables), Outlook, and basic reporting
Excellent stakeholder & vendor communication skills