Procurement Administrative Assistant

• Provide comprehensive administrative support to the office, including managing calendars, scheduling meetings, and handling correspondence
• Assist with the end-to-end procurement process: prepare purchase orders, track shipments, confirm delivery schedules, and maintain accurate records
• Work closely with vendors and suppliers to obtain quotes, negotiate pricing, and ensure timely delivery of goods and services
• Coordinate with internal departments to assess purchasing needs and ensure all company guidelines and budget requirements are followed
• Review and reconcile invoices, resolve discrepancies, and liaise with Accounts Payable for timely payment processing
• Maintain supplier databases, track contract expirations, and monitor supplier performance
• Prepare and distribute procurement-related reports and tracking documents for management
• Support special projects related to cost savings, process improvements, or supplier onboarding as needed

• Previous experience as an administrative assistant, office coordinator, or a similar role
• Demonstrated experience with purchasing, vendor coordination, or procurement processes is required
• Strong proficiency in Microsoft Office Suite and familiarity with procurement or ERP software systems
• Excellent organizational and time management skills with a keen attention to detail
• Effective written and verbal communication skills
• Ability to work independently, handle confidential information, and manage multiple priorities
• High school diploma or equivalent required

Relevant college coursework or certifications in procurement, business administration, or supply chain is a plus

• Medical, vision, dental, and life and disability insurance
• Eligible to enroll in our company 401(k) plan