Process Associate – Lease Administration Job at Sybrant Technologies

Lease Associate

This person will support the Lease Administrator, and property management functi...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Detail-oriented with strong data accuracy focus
Ability to manage multiple deadlines and priorities
Problem-solving and analytical thinking
Strong coordination and follow-up skills
Team-oriented with ability to work cross-functionally
Ability to integrate AI into Documents review and abstracts, redlines
Familiarity with lease terminology and commercial real estate practices
Experience with lease management software (e.g., Yardi) is a plus
Strong organizational skills and attention to detail
Proficiency in Microsoft Excel and document management systems

Job Responsibility

Integrate AI into the Key Responsibilities and duties of lease management and reporting
Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues
Negotiate with tenants on renewals as designated by Management
Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations
Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action
Maintain accurate lease data in lease management systems and digital files
Assist with rent commencement, billing setup, and communication with accounting teams
Monitor compliance with lease terms and flag discrepancies or issues
Generate reports related to lease status, expirations, and financial obligations
Assist with special projects, including portfolio transitions or system implementations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Senior Lease Administration Lead

We are looking for a Senior Lease Administration Lead for delivering expert Leas...

Location

United States , Redmond

Salary:

116900.00 - 203600.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Management, Real Estate, Project Management, or related field, AND 5+ years relevant experience OR 7+ years equivalent experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions.
Bachelor's degree in Business Management, Real Estate, Project Management, or related field AND 7+ years portfolio management, real estate, or office management experience OR 10+ years equivalent experience.
8+ years of experience in Lease Administration, Data Center Real Estate Professional
Experience and competence ERP & Real Estate Management software platforms
Experience and competence in data manipulation and analytics using Excel and PowerBI
Experience and competence in presenting data-driven storytelling in PowerPoint
Ability to work in a high stress, fast paced environment prone to change management

Job Responsibility

Review, administer, and govern lease‑related documentation, ensuring accurate abstraction, validation, and maintenance of critical lease data within Global Portfolio Management systems.
Own the tracking and management of all leases, amendments, contracts, and associated documentation across the portfolio, maintaining a complete and auditable system of record.
Develop, implement, and continuously improve standardized procedures, controls, and systems that streamline Global Portfolio Management and lease administration operations at scale.
Operate as a Subject Matter Expert on lease administration tools, processes, and governance models to drive consistency, standardization, and operational rigor across the organization.
Provide programmatic leadership and input on lease compliance, risk management, and control effectiveness across strategic partnerships and the full contract base.
Enable innovative, data‑driven solutions by applying deep lease administration expertise, process optimization, and tooling to deliver business priorities and operational efficiencies.
Establish and execute a results‑oriented, analytics‑driven approach to strategic asset and lease management, identifying opportunities for automation, efficiency gains, and continuous improvement.
Project manage cross‑functional initiatives with clearly defined, time‑bound deliverables, ensuring alignment, accountability, and measurable outcomes.
Influence without authority by removing barriers, driving clarity, and creating pathways to progress through assertive, growth‑minded ownership and stakeholder partnership.
Collaborate with Legal, Finance, Operations, and external partners to support lease administration requirements and ensure alignment with Global Portfolio Management objectives.

What we offer

Certain roles may be eligible for benefits and other compensation.

Fulltime

Cre Property Inspection Analyst

The CRE Property Inspection Analyst is responsible for managing and coordinating...

Location

United States of America , Hicksville

Salary:

22.82 - 36.49 USD / Hour

Flagstar Bank

Expiration Date

Until further notice

Requirements

Associate or bachelor's degree (preferred) in business, Real Estate, or a related field
Minimum 2 years of experience in commercial real estate, loan operations, property management, or administrative coordination
Attention to detail and ability to manage multiple tasks simultaneously in a fast-paced, deadline-driven environment
Effective verbal and written communication skills
Proficiency with Microsoft Office (Excel, Outlook, Word)

Job Responsibility

Coordinate and schedule property inspections for a portfolio of commercial real estate assets based on priority, location, and vendor workload and availability
Liaise with third-party inspection vendors, engineers, and internal and external stakeholders
Ensure inspections are completed within required timelines (e.g., origination, annual reviews, covenant triggers)
Facilitate vendor onboarding processes, including documentation oversight, profile maintenance, and performance monitoring
Track inspection requests from initiation through completion to ensure deadlines and service-level expectations are met
Maintain inspection calendars, pipeline reports, and status dashboards
Communicate inspection timelines and status updates to internal stakeholders and external partners
Address questions, resolve issues, and provide timely follow-up on inspection-related matters
Contribute to process improvements and workflow optimization
Review submitted inspection reports for completeness, accuracy, and adherence to the bank’s internal standards

What we offer

Medical
Dental
Vision
Life
Disability insurance
Comprehensive leave program

Fulltime

New

Conveyancing Administrator

Working within our vibrant Leasehold and Managed Freehold department, you will p...

Location

United Kingdom , Croydon

Salary:

26000.00 - 26200.00 GBP / Year

Randstad

Expiration Date

Until further notice

Requirements

GCSE Grades A-C (or equivalent) in Maths and English
Strong communication skills and a customer-focused approach
A team player who can multi-task, work under pressure, and use their own initiative

Job Responsibility

Managing Enquiries: Processing all solicitor enquiries regarding property disposals and re-mortgages
Pack Generation: Creating and issuing comprehensive solicitor packs and managing the associated invoicing
Collaboration: Liaising closely with Estate Managers and Finance teams to resolve vendor and purchaser queries
Technical Admin: Handling Land Registry enquiries, lease consents, and extensions
System Management: Raising internal invoices/credit notes and maintaining an organised filing system

What we offer

Holiday Pay
Pension
Hybrid working and flexible hours (available after your successful probation)
Funded professional qualifications
Extensive internal training

Fulltime

Accounting Clerk

We are looking for an Accounting Clerk to support financial operations for a com...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or associate degree in accounting, business, or a related field
1 to 3 years of experience in accounting, bookkeeping, property administration, or a similar support role
Working knowledge of accounts payable, accounts receivable, and general ledger fundamentals
Proficiency with accounting or property management systems, with Yardi experience preferred
Strong data entry skills with a high level of accuracy and attention to detail
Ability to organize financial records effectively and manage multiple priorities
Clear written and verbal communication skills for interacting with tenants, vendors, and internal teams

Job Responsibility

Manage vendor invoice entry and payment processing for expenses tied to commercial property operations
Prepare and coordinate tenant charges, including rent and other lease-based billings, while helping ensure timely and accurate invoicing
Record incoming payments and apply receipts correctly to tenant accounts
Maintain orderly documentation for leases, invoices, payment records, and related financial files
Assist with account reviews and reconciliations, identifying and escalating variances when needed
Address routine billing and payment questions from tenants and vendors in a clear and courteous manner
Provide administrative support connected to property accounting activities and reporting needs
Contribute to month-end close tasks by compiling schedules, reports, and supporting backup documentation

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Springfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, property management, or real estate support experience preferred
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office Suite and property management software is a plus
Ability to handle sensitive information with professionalism and confidentiality
Customer-service mindset and strong problem-solving skills
High school diploma required
associate’s or bachelor’s degree preferred
Experience managing residential, commercial, or mixed-use properties in a detail-oriented property management environment
Working knowledge of HUD and LIHTC compliance requirements and related documentation practices

Job Responsibility

Provide administrative support to the property management team
Serve as a point of contact for tenants, responding to questions and service requests in a professional and timely manner
Maintain tenant files, lease documentation, correspondence, and property records
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and follow up with vendors, contractors, and tenants
Prepare reports, notices, and general property-related communications
Support accounts receivable and payable processes, including rent tracking, invoice processing, and recordkeeping
Monitor office supplies, maintain organized filing systems, and ensure accurate data entry in property management software
Help ensure compliance with company policies, lease terms, and applicable regulations
Assist with scheduling property inspections, meetings, and vendor appointments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Accounting Specialist

We are looking for an Accounting Specialist to join a growing agriculture-focuse...

Location

United States , East Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations such as accounts payable, accounts receivable, billing, and account reconciliation
Ability to review financial and legal documentation with a high degree of accuracy and attention to detail
Strong organizational skills with the capacity to manage multiple files, deadlines, and follow-up activities simultaneously
Comfort working in a team-oriented environment and coordinating with colleagues across accounting, servicing, and client support functions
Proficiency with general accounting processes and administrative recordkeeping in an office setting that requires attention to detail
Clear written and verbal communication skills for handling documentation, internal coordination, and service-related follow-up
Ability to learn transaction documentation and compliance-related processes associated with loan or lease operations
Associate's Degree or higher required
1 to 3 years of experience or knowledge of agricultural leasing or lending industry or related experience

Job Responsibility

Verify applicant and borrower information for accuracy, including reviewing outstanding debt details and supporting documentation
Track due diligence activities such as credit reviews, lien searches, and related documentation to ensure each item is completed and properly evaluated
Examine submitted loan and lease files, identify missing or inconsistent information, and follow through to secure required approvals before processing moves forward
Collect and assess business formation and organizational records to confirm eligibility for financing programs
Support application intake through closing by organizing documentation, coordinating funding steps, processing vendor disbursements, and recording new or terminated originations
Prepare and update financing documents, including transaction-specific agreements and supporting paperwork for revised terms when changes are needed
Manage documentation tied to lien positions, shared creditor arrangements, financing statement filings, and termination deadlines to help maintain compliance
Review insurance records and executed agreements to confirm coverage, signatures, and document completeness meet contractual and collateral standards
Provide administrative assistance across the office, collaborate with customer-facing colleagues, and offer backup support through cross-training in related accounting and loan servicing functions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Property Accountant

We are looking for an experienced Sr. Property Accountant to support the financi...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field preferred
Demonstrated experience in property accounting or real estate accounting at a senior accountant level
Strong knowledge of month-end close procedures, general ledger maintenance, and journal entry preparation
Hands-on experience performing account reconciliations, including bank and intercompany reconciliations
Familiarity with lease administration concepts such as rent rolls, lease abstracts, and escalation billings
Proficiency with MRI Software and strong overall systems skills
Ability to manage multiple deadlines, prioritize effectively, and maintain accuracy in a deadline-driven environment

Job Responsibility

Produce monthly, quarterly, and annual financial reports for assigned properties and deliver timely insights to internal stakeholders
Manage debt service activity by coordinating scheduled payments, tracking lender reserve requirements, and assisting with compliance-related reporting
Support the planning cycle through preparation of operating budgets and financial forecasts for property assets
Maintain accurate rent roll records and monitor lease expiration schedules to support ongoing portfolio oversight
Examine lease documentation, establish recurring tenant charges in MRI, and prepare one-time billing adjustments for collections processing
Calculate tenant billings tied to operating expense recoveries and other escalations, including taxes, payroll-related charges, promotions, and similar items
Track tenant letters of credit and coordinate sight drafts and associated transactions as needed
Prepare leasing commission calculations and review tenant improvement contribution requests for accuracy and completeness
Maintain general ledger accounts, record journal entries, complete period-end close tasks, and reconcile bank, intercompany, and related balance sheet accounts
Assemble audit support documentation, respond to auditor requests, and contribute to special projects assigned by accounting leadership

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Process Associate – Lease Administration

Job Description

Requirements

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