Private Office Administrator Job at ORR (London)

Private Client Support Administrator

Chase de Vere are known as experts in our field and we pride ourselves on the re...

Location

Salary:

Not provided

Chase de Vere

Expiration Date

Until further notice

Requirements

Experience of working within a financial advisory firm
Experience working within defined service standards, policies and procedures
Good communication skills, via email and phone
Good time management and organisational skills
The ability to work in a fast-paced environment whilst maintaining excellent attention to detail
Be confident using all programmes within the Microsoft Office Suite (Word/ Excel/ PowerPoint)

Job Responsibility

Providing 1-1 support for Independent Financial Advisers
Responding to day to day technical and process queries from Advisers, Administrators and Clients
Preparing client meeting packs
Recording and updating the back office systems
Booking client review appointments and managing IFA’s diary
Maintaining client files throughout the application stage
Processing new business received via post or online
Loading relevant data on to the CRM database
Updating IFA’s & Clients’ on the progress of their new business cases
Adhering to FCA regulations and internal policy and procedure

What we offer

Opportunity to earn an annual bonus
25 days holiday, plus bank holidays
A day off for your birthday
Life assurance – 4 x salary
Comprehensive induction and training programme
Funded exams and paid study leave
A wide range of voluntary flexible benefits to suit your individual needs
The option to buy additional holiday days
Cycle to work Scheme
Two paid volunteering days each year, to support your local community

Client Assistant - Private Client

Our Private Client team has a fantastic opportunity for a talented Private Clien...

Location

United Kingdom , Leicester

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous office administrative experience gained within a Private Client team or from within a legal or professional services environment
Organised and methodical approach
Confidence with IT systems, including Microsoft Word, Excel and ideally PowerPoint
The ability to work well in a team and develop good working relationships with colleagues and clients, high levels of emotional intelligence and empathy
Confident interpersonal skills with the ability to liaise openly and clearly
Highly enthusiastic, willing to go the extra mile
Open to new ways of working and happy to challenge to drive improvements

Job Responsibility

Key point of contact on behalf of the Private Client team
To assist fee earners in progressing the client files, to include speaking to the client, passing on correspondence, organising meetings with clients and referrers and other professionals such as accountants
Initial client liaison in person and over the telephone, providing detailed notes of their enquiries and tracking ongoing progress. Arrange appointments with clients and provide comprehensive ongoing updates
Land registry, bankruptcy and lawyer check searches
You will be required to make regular telephone/email communication with professional bodies, such as chasing banks, debtors, HMRC and the probate registry
Arranging invoice payments and preparation of cheques for onward submission
Drafting regular correspondence to Investment managers, auditors, clients, charitable organisations in relation to ongoing trust matters and preparing the regular payments and action donation requests
Setting up payments to beneficiaries
Preparation of Wills, Codicils, Lasting Powers of Attorney and other ancillary documents
Basic Account reconciliation within Excel for Estate and Trust Accounts

What we offer

Agile working
blended approach to where and how we work

Fulltime

Office Manager

The Office Manager will be responsible for managing daily operations and ensurin...

Location

United States , New York

Salary:

95000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
4-6 years of office management experience
Strong leadership and people management skills
Knowledge of private equity or finance industry is a plus
Strong organizational and time-management skills
Excellent communication and interpersonal skills

Job Responsibility

Manage the reception area, greet guests, and answer incoming general inquiry calls and emails
Manage office expenses, including budgeting and processing invoices
Assist in the planning and execution of company events and meetings
Ensure that the office is well-maintained, including managing office supplies, equipment, and furniture
Oversee office compliance and security protocols and ensure that they are followed
Maintain accurate and up-to-date employee records and office policies
Manage employee onboarding and offboarding processes

Private Personal Assistant

This is a varied and rewarding part-time opportunity offering autonomy, responsi...

Location

United Kingdom , Wimbledon

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience in a PA or administrative role, preferably supporting a private individual or HNW client
Exceptional organisational and communication skills, with the ability to multitask effectively
Proficient in Microsoft Office, particularly Excel, Outlook, and Tasks
Familiarity with SharePoint and document management systems
Discreet, trustworthy, and adaptable, with a proactive and solutions-focused mindset

Job Responsibility

Act as the primary liaison between the client and IT service providers
Ensure timely resolution of technical issues
Use Microsoft Tasks to manage and prioritise both business and personal to-dos
Maintain and organise SharePoint files across multiple entities
Coordinate documentation for investments and trusts (e.g., QNUPS, offshore pensions, Investec portfolio)
Track investment performance and assist with monthly financial reviews
Prepare and monitor budgets, track expenses, and manage fund transfers
Oversee direct debits, school fees, family maintenance, and personal payments
Liaise with agents and legal teams regarding the rental and sale of UK properties
Manage administrative tasks related to a Portuguese property and coordinate with overseas managers

Parttime

Administrative Assistant

Our client, a private equity firm headquartered in Malaysia with an office in Hu...

Location

United States , New York

Salary:

85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience supporting executives in a Private Equity or similar fast-paced financial services environment
Enough professional experience to operate autonomously, identify gaps, and confidently advise leadership on administrative needs
Highly organized, detail-oriented, and able to juggle multiple priorities with ease
Comfortable working in an office that has not previously had administrative support and helping to define the role
Personable, resilient, and easygoing-someone with a sense of humor who can let things roll off their back and build strong working relationships
Team-oriented with a "no task too big or too small" mindset

Job Responsibility

Provide day-to-day administrative support to senior leadership, including heavy calendar management, scheduling, travel coordination, and expense reporting
Act as a central point of coordination for the New York office, helping to establish and maintain administrative processes and best practices
Proactively anticipate needs and recommend efficiencies or improvements to workflows
Assist with meeting preparation, materials, and follow-up
Handle ad hoc requests as they arise-no task is too big or too small (this could range from coordinating logistics to occasionally picking up lunch)
Maintain a high level of discretion and professionalism at all times

What we offer

Bonus
Generous benefits

Fulltime

Administrator

We're looking for an Administrator to join our growing client in a temporary to ...

Location

United Kingdom , Eastleigh

Salary:

25000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in administration or operations support
Excellent organisational and multitasking skills
Strong communication skills
Proficiency in Microsoft Office
Experience with invoicing or finance admin
Knowledge of Xero
A proactive, detail-oriented approach and ability to work independently

Job Responsibility

Manage calls, emails, and correspondence professionally
Provide day to day support to the Director and management team
Organise diaries, book appointments, and coordinate meetings
Oversee office administration including utilities, subscriptions, and service contracts
Prepare and track sales invoices for installation projects
Assist with credit control and follow up on outstanding payments
Support financial processes alongside the Finance Controller
Schedule engineers for installations and maintenance
Order and track parts for projects
Help manage a major client contract covering 150 sites

What we offer

Immediate start with a supportive, growing team
Opportunity to work closely with senior management
Competitive salary
A dynamic role with variety and responsibility

Fulltime

Private PA

A Single Family Office in New York is seeking an exceptional Private PA to suppo...

Location

United States , New York

Salary:

130000.00 - 155000.00 USD / Year

Cora Partners

Expiration Date

Until further notice

Requirements

Demonstrated experience in a private office for a high-profile principal, UHNW household, family office, or financial services/investment
Must be highly “on the pulse” with New York — aware of the latest openings, restaurants, services, cultural happenings
Highly organised, fast-thinking, and able to juggle shifting priorities with ease
A proactive self-starter who can work with limited information and anticipate needs
Comfortable with a 24/7 availability mindset when required
Strong discretion and confidentiality
Excellent communication skills
Must live within easy reach of the Upper East Side

Job Responsibility

Full management of day-to-day logistics, including complex and last-minute travel arrangements (domestic and international)
Handling social obligations, reservations, events, and personal scheduling
Personal shopping and lifestyle support
Correspondence management (email, written communications, coordination with global teams)
Oversight of household financial elements, including bill payments and tracking
Domestic housekeeping management, ensuring smooth operation of the Principal’s residence
Acting as a highly discreet, trusted point of contact for the Principal
Providing support across multiple time zones
occasional travel may be required
Maintaining a strong black book of New York vendors, contacts, and services

What we offer

Comprehensive benefits package including medical coverage and a 401(k) with employer contributions

Fulltime

Legal PA - Private Client

Join a leading legal firm known for its bespoke legal advice to high net worth i...

Location

United Kingdom , London

Salary:

45000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Well-organised and intelligent with keen attention to detail
Excellent IT skills in Word and Excel
Capable of working under pressure and meeting tight deadlines
Able to handle confidential information with discretion
Proactive team player who enjoys variety and thrives in dynamic environments
Exceptional client service focus
Strong communication skills with excellent telephone manner
Experience in Private Client legal work
Fast and accurate typing speed
Advanced Microsoft Office skills with proven business writing abilities

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and Wills
Support file opening and compliance efforts
Assist with electronic billing
Provide support to solicitors, accountants, and other fee earners
Manage diaries and documents efficiently
Maintain effective filing systems
Perform audio/copy typing including digital dictation
Assist with electronic bibles

What we offer

4x Life Assurance
Medical Insurance (post-probation)
Medicash Cashplan (post-probation)
BUPA Health Assessment (post-probation)
Auto-enrolment in the Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Wellbeing Programme
Gymflex (after 3 months)
Holiday Purchase

Fulltime

Private Office Administrator

ORR

Location:
United Kingdom , London ▼
Birmingham
Bristol
Manchester
York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

Expiration:
January 29, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 16, 2026

Expiration:January 29, 2026

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Job Posted:
January 16, 2026

Expiration:
January 29, 2026