Private Client Legal Secretary, Douglas Scott

Douglas Scott

Location:
United Kingdom, Birmingham

Category:
Legal

Contract Type:
Employment contract

Salary:

26000.00 - 32000.00 GBP / Month

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Job Description:

The role involves providing full secretarial support to the private client department, including diary management, arranging meetings, coordinating team diaries, opening client files, and maintaining databases. The candidate will also handle telephone calls, couriers, invoices, and client billing, among other tasks.

Job Responsibility:

Provide full secretarial support to the private client department
Diary management / arranging meetings
Coordinating team diaries and arranging travel
Opening of client files
Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
Make and receive telephone calls, ensuring all calls are managed
Arrange couriers/deliveries
Dealing with invoices
Prepare monthly client billing, expense claims and general finance tasks
Maintain database with client and contact details
Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
Draft correspondence and prepare standard documentation from audio/copy

Requirements:

Extensive experience within a private client department
Fast and accurate typing speeds
Previous experience using a case management system
Conversant in document formatting including track changes, auto-numbering and creating table of contents
Conversant in document version control
Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
Proficient in diary management
meeting arrangements, telephone and email communication
Excellent communication skills
Ability to prioritise tasks and to work under pressure
Able to demonstrate adaptability and flexibility
Able to produce accurate work with strong attention to detail
Team player who is able to work as part of a team and use initiative but also able to work independently

What we offer:

25 days holiday plus bank holidays
Generous mix of office and home working
Range of competitive benefits

Additional Information:

Job Posted:
April 26, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Private Client Legal Secretary