Private Client Legal Secretary Job at Douglas Scott (Birmingham)

Private Client Secretary

Join a leading legal firm known for its bespoke legal advice to high net worth i...

Location

United Kingdom , London

Salary:

45000.00 - 48500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Well-organised and intelligent with keen attention to detail
Excellent IT skills in Word and Excel
Capable of working under pressure and meeting tight deadlines
Able to handle confidential information with discretion
Proactive team player who enjoys variety and thrives in dynamic environments
Exceptional client service focus
Strong communication skills with excellent telephone manner
Experience in Private Client legal work
Fast and accurate typing speed
Advanced Microsoft Office skills with proven business writing abilities

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and Wills
Support file opening and compliance efforts
Assist with electronic billing
Provide support to solicitors, accountants, and other fee earners
Manage diaries and documents efficiently
Maintain effective filing systems
Perform audio/copy typing including digital dictation
Assist with electronic bibles

What we offer

4x Life Assurance
Medical Insurance (post-probation)
Medicash Cashplan (post-probation)
BUPA Health Assessment (post-probation)
Auto-enrolment in the Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Wellbeing Programme
Gymflex (after 3 months)
Holiday Purchase

Fulltime

Legal Secretary - Private Client

Our client is a well-established law firm based in Surrey, renowned for its comm...

Location

United Kingdom , Cranleigh

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary, preferably in a private client setting
Strong secretarial and administrative skills
Proficiency in audio transcription and fast, accurate typing
Exceptional attention to detail and accuracy
Excellent communication and interpersonal abilities
A friendly and professional demeanour
Proficiency in Microsoft Word, Excel, Outlook, and digital audio software
Familiarity with case management systems
Previous experience in a similar legal environment

Job Responsibility

Produce accurate and timely documents and correspondence via audio dictation
Maintain comprehensive and organised client administration files
Assistance with Reception duties which will include meeting and greeting clients, and arranging meeting room bookings

What we offer

25 days holiday plus BH & Birthday
pension
medical insurance
life insurance
Free Parking

Fulltime

Private Client Legal Assistant

Are you an initiative-taking, detail-oriented individual with a passion for prov...

Location

United Kingdom , City of London

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Training in secretarial practise and/or as a Probate Executive
Previous experience as a legal team assistant or similar position within a solicitor's firm, particularly in a private client/probate department
Excellent computer skills, including proficiency in word processing and typing
A commitment to teamwork, self-management, and a high degree of initiative

Job Responsibility

Provide administrative and paralegal support to partners, solicitors, and trainees
Assist in setting up and managing client files while ensuring accuracy and attention to detail
Prepare correspondence and documents through audiotyping and word processing
Handle phone calls, emails, and client enquiries with professionalism and courtesy
Maintain the firm's document management system, ensuring all files are up to date and compliant

What we offer

Generous Holiday Allowance: Enjoy 23 days of annual leave, increasing to 25 days after five years of service, plus bank and public holidays
Season Ticket Loan: Available after your first six months to help with commuting costs
Free Property Transaction: One free conveyance/remortgage/similar property transaction of your home every three years
Health and Wellbeing Benefits: Access to group health insurance after six months and an Employee Assistance Programme
Death in Service Benefit: Provided by Canada Life for eligible staff members
Workplace Pension Scheme: Enrolment after your first three months for those who meet the criteria

Fulltime

Legal Assistant – Private Client

This is a fantastic opportunity to support experienced fee earners in a busy and...

Location

United Kingdom , Bedford

Salary:

27000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience as a legal assistant or secretary, ideally within private client or another legal discipline
Sound knowledge of legal office processes and file management
Strong computer literacy, including Microsoft Word, Excel, and Outlook
Familiarity with case management systems (preferred)
High standard of written and verbal communication
Exceptional organisational skills with the ability to multitask and meet deadlines under pressure
Meticulous attention to detail and a proactive attitude
A friendly and professional manner, both in person and over the phone

Job Responsibility

Acting as the first point of contact for client queries and providing regular updates on matter progression
Drafting basic correspondence, legal forms and supporting documents under supervision
Assisting with the preparation and submission of documents to the Probate Registry, HMRC, and Certainty
Managing the safe custody, organisation, and release of important legal documents such as wills, LPAs, and probate papers
Opening and closing files in line with AML procedures, SRA regulations, and internal quality standards
Managing calendars, appointments, and deadlines for fee earners
Preparing bills, processing payments and receipts, and liaising with the accounts team
Drafting estate accounts using Excel and handling associated administrative tasks
Providing telephone and reception support, and assisting with post and banking as needed
Contributing to the smooth running of the office with general administrative support

Fulltime