Preparation Coordinator Job at Mota Engil (Porto Banana)

Housekeeping Coordinator

Run sold room reports, verify room status, determine discrepant rooms, prioritiz...

Location

Vietnam , Danang

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience

Job Responsibility

Run sold room reports, verify room status, determine discrepant rooms, prioritize room cleaning, and update status of departing guest rooms
Assist Housekeeping management in managing daily activities
Act as a liaison to coordinate the efforts of Housekeeping, Engineering, Front Office, and Laundry
Document and resolve issues with discrepant rooms with the Front Desk
Prepare and distribute room assignments to Housekeeping staff
Record, monitor, and update list of ‘Do Not Disturb' rooms
Ensure that vacant dirty rooms are cleaned by the necessary time and assign rush rooms and rooms previously on the ‘Do Not Disturb' list
Complete required Housekeeping paperwork
Follow all company and safety and security policies and procedures
report any maintenance problems, safety hazards, accidents, or injuries

Fulltime

New

Legal Administrator

We are looking for a Legal Administrator to support estate planning and probate ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal administrative, legal assistant, or similar law office support role
Working knowledge of estate planning documents, probate processes, or trust administration procedures
Experience maintaining legal files and handling document organization with a high level of accuracy
Familiarity with e-filing, court filing procedures, and deadline-sensitive legal submissions
Proficiency with case management software and standard office technology tools
Strong calendar management skills with the ability to prioritize multiple deadlines and appointments
Excellent written and verbal communication skills for interacting with clients, attorneys, and external parties

Job Responsibility

Draft, revise, and assemble estate planning materials such as wills, trusts, and powers of attorney for attorney review and finalization
Assist with probate and trust administration filings by preparing documentation, submitting materials electronically or with the court, and monitoring key due dates
Serve as a point of contact for clients by scheduling meetings, gathering required information, and communicating next steps clearly and effectively
Organize and maintain matter files, legal records, and supporting asset documentation to ensure information is current and easily accessible
Manage calendars for appointments, filing deadlines, and case-related milestones to help keep legal matters on track
Provide administrative support through correspondence preparation, document handling, and routine office coordination related to active legal matters
Support billing activities by helping prepare invoices, tracking time-related information, and maintaining accurate administrative records
Use case management software to update matter status, store documentation, and track progress across multiple files

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounting Clerk

We are looking for an Accounting Clerk to support day-to-day financial operation...

Location

United States , Bluffdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an accounting support role with responsibility for accounts payable and accounts receivable functions
Working knowledge of invoice processing, payment application, account reconciliation, and data entry procedures
Experience using QuickBooks and other standard accounting or financial recordkeeping tools
Ability to review financial details carefully, identify discrepancies, and maintain a high level of accuracy
Familiarity with credit review processes, collections follow-up, and maintaining customer or vendor account records
Strong organizational and communication skills for coordinating with customers, vendors, and internal departments

Job Responsibility

Prepare and issue customer billing documents, verify accuracy, and ensure invoices are delivered on schedule
Apply incoming payments to the correct accounts, investigate variances, and keep customer balances fully reconciled
Track outstanding receivables, contact customers regarding overdue balances, and help resolve billing or payment concerns
Review supplier invoices against supporting documents, code expenses correctly, and process payments within required timelines
Maintain vendor account information, reconcile statements, and address discrepancies related to invoicing or remittance
Evaluate customer credit applications, conduct reference and credit checks, and recommend appropriate account terms and limits
Monitor open credit exposure, identify potential risk trends, and coordinate with leadership on account approvals or changes
Assist with month-end accounting tasks, including reconciliations, reporting, journal entry support, and audit documentation
Organize financial records and collaborate with sales, operations, and finance personnel to support ongoing accounting activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Document Controller

We are currently recruiting for an experienced Senior Document Controller to joi...

Location

Australia , Perth

Salary:

Not provided

Ertech

Expiration Date

June 22, 2026

Requirements

5+ years’ experience working in a Senior Document Controller position or similar
Proven leadership and stakeholder management capability
Previous experience within the construction industry
Strong attention to detail and organisational skills
Ability to obtain and maintain a security clearance (essential)
Ability to obtain and maintain a National Police Clearance (essential)

Job Responsibility

Establish and maintain project document control systems, numbering protocols and version control processes
Administer the DMS (RIB|CX), including workflows, access permissions and document transmittals
Monitor and audit project documentation to ensure compliance with project standards and quality requirements
Prepare and provide regular document control and progress reports to the Project Manager
Coordinate document consolidation and handover activities throughout HOTO processes
Support and promote a safe working environment across all offices and project sites
Ensure company safety standards are maintained throughout all document control activities

What we offer

Competitive remuneration
Metro-based project – enjoy the benefit of being home every night
Full-time position offering stability and annual leave entitlements
Supportive, team-oriented culture where collaboration and respect are valued
Play a key role in shaping the growth and success of our projects
Career development and progression opportunities, annual performance development plans
Discounted Private Health Insurance (HBF & Medibank)
Annual flu vaccinations
Novated leasing options through Paywise
Service recognition and milestone rewards

Fulltime

!

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations throu...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar detail-driven role
Strong data entry skills with the ability to work accurately across large volumes of information
Proficiency in preparing and processing documents with careful attention to formatting and detail
Clear and effective written and verbal communication skills for client interactions
Ability to manage multiple tasks effectively while meeting deadlines in a fast-paced environment
Familiarity with civil litigation terminology or documentation is preferred
Understanding that this position is administrative in nature and not a legal secretary or paralegal role

Job Responsibility

Enter and maintain high volumes of information with a strong focus on accuracy and completeness
Review, organize, and process administrative data to keep records current and accessible
Prepare, format, and produce documents needed for day-to-day business activities
Serve as a point of contact for clients, providing timely and clear communication
Track, update, and manage files related to civil litigation matters as assigned
Support the team with general administrative coordination to help maintain efficient workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Project Assistant

We are looking for a Data Entry Clerk to support a non-profit organization in Mi...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven reliability and a consistent ability to follow through on assigned work
Strong attention to detail with a careful approach to reviewing records, documents, and data
Clear written and verbal communication skills for working with staff, leadership, and outside contacts
Ability to learn new processes and systems quickly in a fast-moving environment
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Advanced Microsoft Excel skills, including reporting, spreadsheet management, data analysis, and pivot tables
Experience using SharePoint, Salesforce, and Microsoft Office applications in an administrative or project support setting

Job Responsibility

Provide day-to-day administrative and project support to several departments, helping teams stay organized and on schedule
Coordinate a wide range of follow-up tasks and special assignments designed to improve workflow efficiency and reduce backlogs
Review and organize files and shared documents in SharePoint so staff can quickly locate needed information
Audit employee records to confirm required documentation is complete, including current job descriptions and related personnel materials
Prepare, maintain, and analyze spreadsheets in Microsoft Excel, using tools such as pivot tables, reporting functions, and structured data tracking
Assist with information management and data updates across platforms such as Salesforce and other Microsoft applications
Communicate clearly with internal staff, leadership, and external partners to gather information, provide updates, and support project needs
Help manage timelines, track progress on assignments, and ensure details are handled accurately from start to finish

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounting Manager

The Accounting Manager is responsible for overseeing the organization's day-to-d...

Location

United States , Meriden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or related field
10+ years of progressive accounting experience, including supervisory responsibilities
Experience working within community development financial institutions (CDFIs), credit unions, banks, financial services, or related sectors
Strong knowledge of GAAP and financial reporting principles
Experience with month-end close, account reconciliations, and audit support
Advanced proficiency in Microsoft Excel and accounting software systems
Excellent analytical, organizational, and communication skills

Job Responsibility

Manage the monthly, quarterly, and annual financial close processes
Maintain the general ledger and ensure accuracy of all accounting transactions
Review and approve journal entries, account reconciliations, and financial reports
Oversee accounts payable, accounts receivable, payroll accounting, and cash management activities
Monitor and maintain internal controls to safeguard organizational assets
Prepare monthly financial statements and management reports
Ensure compliance with GAAP and nonprofit accounting standards
Assist with preparation of annual budgets and periodic forecasts
Coordinate and support annual financial audits and tax filings, including Form 990
Manage grant accounting and restricted fund reporting as applicable

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Full Charge Bookkeeper

We are looking for a detail-oriented Full Charge Bookkeeper to support day-to-da...

Location

United States , Palmer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full charge bookkeeping responsibilities across multiple core accounting functions
Proficiency using QuickBooks for daily accounting, transaction entry, and account maintenance
Practical knowledge of accounts payable processes, including invoice review and payment coordination
Practical knowledge of accounts receivable activities, including invoicing, cash application, and balance follow-up
Ability to perform bank reconciliations accurately and investigate variances when needed
Strong attention to detail with the ability to manage financial information in a timely and organized manner

Job Responsibility

Manage complete bookkeeping activities, including recording financial transactions and maintaining accurate general ledger data
Process vendor invoices, schedule payments, and monitor outstanding obligations to keep accounts payable current
Prepare customer billing, post incoming payments, and follow up on open balances to support accounts receivable collections
Reconcile bank and credit card accounts regularly to confirm accuracy and resolve discrepancies promptly
Maintain financial records in QuickBooks and ensure accounting entries are entered consistently and correctly
Assist with month-end closing tasks by reviewing account activity and preparing supporting documentation for reporting
Organize bookkeeping files and accounting documentation so records remain accessible, complete, and audit-ready

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Preparation Coordinator

Job Description

Job Responsibility

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