Practice coordinator, Robert Half

Robert Half

Location:
United States, Colorado Springs

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Highly organized and detail-oriented Practice Coordinator to join our team on a Contract basis in Colorado Springs, Colorado. In this role, you will provide critical administrative support to ensure smooth daily operations, effective client communication, and seamless workflow execution. This position is ideal for someone who thrives in a dynamic environment, is comfortable with computer systems, and can balance interpersonal skills with a focus on tasks.

Job Responsibility:

Monitor and manage client contract renewals, ensuring all processes are completed accurately and on time
Prepare and issue invoices, tracking payments to maintain operational and financial efficiency
Assist in preparing for meetings by compiling necessary documents, updating agendas, and recording essential items
Facilitate client onboarding activities, including document collection, account setup, and accurate completion of processes
Scan and file physical documents received at the office to maintain organized records
Perform operational clean-ups by updating client information and ensuring data accuracy in systems
Coordinate the client gifting process, selecting appropriate gifts, tracking deliveries, and managing a calendar for milestone celebrations
Schedule client meetings, coordinating with both clients and internal team members to optimize time and convenience
Address basic client inquiries promptly, escalating complex issues to the appropriate team member as needed
Provide in-office coverage during client meetings held on Tuesdays and Wednesdays

Requirements:

Proven experience in receptionist duties, including answering inbound calls and managing front office tasks
Proficiency in scanning and filing documents to ensure organized record-keeping
Strong clerical skills with attention to detail and accuracy
Ability to manage multiple tasks effectively in a fast-paced environment
Familiarity with computer systems and basic software applications
Exceptional communication skills, both written and verbal, for interacting with clients and team members
High level of discretion and confidentiality when handling sensitive information
Willingness to undergo and pass background checks prior to starting employment and periodically during employment

What we offer:

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
November 13, 2025

Work Type:

On-site work

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Practice coordinator