Practice Coordinator Job at Advocate Health Care (Rome)

Practice Coordinator

The Practice Coordinator reports directly to the Practice Manager and is respons...

Location

United States , Weymouth

Salary:

20.05 - 26.98 USD / Hour

South Shore Health

Expiration Date

August 04, 2026

Requirements

Associate’s degree and/or 2 years equivalent experience preferred
2 years of experience in customer service is required
experience in healthcare is a plus
Knowledge of managed care policies and medical terminology is a plus
Understand and utilize DFCI systems as well as the local Hospital's systems i.e. Epic
Requires basic knowledge of insurance plans which constantly change
knowledge of insurances that Host hospital are participants
and high-risk insurances
Ability to multi-task and function as an integral member of the team
Excellent verbal and written communication skills required

Job Responsibility

Answer telephone
triage calls as necessary
Transition telephones to and from answering service
retrieves messages from the answering service and triages appropriately
Handles incoming requests for medical records and mails/faxes information as appropriate
Facilitates prescription refills for patients, as needed
Recognize emergencies and appropriately responds using standard operating procedures and critical thinking skills
Supports patient flow by appropriately directing patients and family members and managing the waiting areas
Provides customer service to colleagues and other staff members
Monitors the lobby and waiting areas for neatness and cleanliness

Fulltime

Practice Coordinator

Supervises and trains staff, schedules staff, maintains time keeping and employe...

Location

United States , Rome

Salary:

21.85 - 32.80 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Completion of a 2 year course for Medical Office Assistants at the post-secondary level
At least 3 years in a medical or front office environment working with medical office information systems, electronic billing and other automated functions
Knowledge of medical terminology, ICD-9/CPT coding, Medicare/Medicaid guidelines and worker's compensation

Job Responsibility

Supervises and trains staff
Schedules staff
Maintains all time keeping records
Maintains files on employees
Conducts annual performance evaluations
Ensures all employees follow FLOYD policies and procedures
Participates in hiring Practice office staff
Participates in interviews
Conducts orientation of new employees
Ensures Practice compliance with FLSA, CLIA, OSHA, ADA, EEO and licensure requirements

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance

Fulltime

Practice Coordinator

As a Practice Coordinator at One Medical, you will be the onsite lead and suppor...

Location

United States , Decatur

Salary:

22.50 USD / Hour

One Medical

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare
Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture
Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams
Strong written and verbal communication skills
Successful completion of One Medical clinical training and state required education and/or certifications within first six months of employment (One Medical sponsored)
Physical Demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods.

Job Responsibility

Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members
Provide team support and leadership through training, coaching, and mentoring of team members and team recognition
Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics
Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts
Support the financial health of the practice through office budget review and managing copay and revenue cycle
Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed
In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health
Use impeccable C-I-CARE in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered
Clinical duties may include providing best in class venipuncture services on a population ranging from pediatrics to geriatrics, and performing and assisting with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs

What we offer

Paid sabbatical for every five years of service
Free One Medical memberships for yourself, your friends and family
Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
Competitive Medical, Dental and Vision plans
Pre-Tax commuter benefits
PTO cash outs - Option to cash out up to 40 accrued hours per year
401K match
Credit towards emergency childcare
Company paid maternity and paternity leave
Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance

Fulltime

Practice Coordinator

As a Practice Coordinator at One Medical, you will be the onsite lead and suppor...

Location

United States , Los Angeles

Salary:

26.50 USD / Hour

One Medical

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare
Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture
Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams
Strong written and verbal communication skills
Proven track record of leading successful change management and process improvement efforts preferred
Experience in healthcare, with a solid understanding of billing and insurance, is preferred

Job Responsibility

Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members
Provide team support and leadership through training, coaching, and mentoring of team members and team recognition
Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics
Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts
Support the financial health of the practice through office budget review and managing copay and revenue cycle
Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed
In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health
Use impeccable C-I-CARE in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered

What we offer

Paid sabbatical for every five years of service
Free One Medical memberships for yourself, your friends and family
Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
Competitive Medical, Dental and Vision plans
Pre-Tax commuter benefits
PTO cash outs - Option to cash out up to 40 accrued hours per year
401K match
Credit towards emergency childcare
Company paid maternity and paternity leave
Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance

Fulltime

New

Practice Coordinator Lead

Reporting to the Operations Director, the Practice Coordinator Lead oversees dai...

Location

United States , Attleboro

Salary:

66100.00 - 77100.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

High School Diploma required, Bachelors degree preferred
Minimum of 3-5 years of experience in a customer service or medical environment required
Related secretarial and scheduling experience required
Working knowledge of Epic required
Knowledge of managed care policies and medical terminology preferred
Strong understanding of Microsoft Office product suite
Excellent customer service and verbal and written communication skills
Self-starter with strong team player and leadership abilities
Attention to detail, accountability, and a proactive enthusiastic approach
Knowledge of multiple disease specific programs

Job Responsibility

Coordinate scheduling and phone coverage, triage calls and answering service messages, respond to urgent situations according to established procedures, and maintain an organized, patient-centered environment
Manage patient registration and check-in processes by verifying and entering patient information, preparing charts and records, notifying providers of patient arrival, and communicating patient needs to the clinical team
Coordinate patient check-out and follow-up scheduling
Monitor adherence to scheduling guidelines and prevent overbooking
Perform end-of-day and preparatory administrative functions
Serve as a lead resource for quality, compliance, and process improvement
Support team leadership and workforce development
Promote effective use of systems, technology, and organizational learning

Fulltime

Clinic Practice Coordinator

Coordinate the daily operations of the practice. Responsible for administration ...

Location

United States , Centennial

Salary:

24.03 - 36.59 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Diploma or G.E.D. Required
Bachelor Degree Preferred
2 years of experience working in a physician practice required
Physical Requirements: Sedentary work - prolonged periods of sitting and exert up to 10 lbs. force occasionally

Job Responsibility

Coordinate the daily operations of the practice
Responsible for administration of business, financial and clinical functions of the practice
Assists in the development and maintenance of physician and community relations to further the delivery of healthcare services within the community
Coordinate all clinic services: physician relations, personnel, and marketing and community relations
Facilitates creative development of new processes and standards that ensure quality patient care and a smooth-running business unit
Coordinates the timeshare operations with the clinic
Act as the liaison with over 20 independent practices and assist with daily issues/needs
Partner with practice managers on contract renewals and new contracts
Using the EMR, utilize the scheduling template reports, pull operations reports and review and report on patient volume, referrals and billing
Ensures compliance with all regulatory agencies governing health care delivery and rules of accrediting bodies by continually monitoring the service and facility operations and programs

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Clinic Practice Coordinator

You have a purpose, unique talents and now is the time to embrace it, live it an...

Location

United States , Centennial

Salary:

24.03 - 36.59 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Diploma or G.E.D. Required
Bachelor Degree Preferred
2 years of experience working in a physician practice required

Job Responsibility

Coordinate the daily operations of the practice
Responsible for administration of business, financial and clinical functions of the practice
Assists in the development and maintenance of physician and community relations to further the delivery of healthcare services within the community
Coordinate all clinic services: physician relations, personnel, and marketing and community relations
Facilitates creative development of new processes and standards that ensure quality patient care and a smooth-running business unit
Coordinates the timeshare operations with the clinic
Act as the liaison with over 20 independent practices and assist with daily issues/needs
Partner with practice managers on contract renewals and new contracts
Using the EMR, utilize the scheduling template reports, pull operations reports and review and report on patient volume, referrals and billing
Ensures compliance with all regulatory agencies governing health care delivery and rules of accrediting bodies by continually monitoring the service and facility operations and programs

What we offer

medical, prescription drug, dental, vision plans, life insurance, paid time off, tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Medical Office Receptionist / Practice Coordinator

A growing behavioral healthcare practice is seeking a Medical Office Receptionis...

Location

United States , Fort Worth

Salary:

22.00 - 30.00 USD / Hour

Revel Staffing

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent required
Associate’s degree preferred
MediClear Certification or equivalent HIPAA credential required
1+ year of experience in healthcare administration, medical reception, or patient-facing customer service preferred
Strong multitasking and organizational skills with attention to accuracy
Proficiency in Microsoft Office Suite and electronic medical record (EMR) systems
Excellent communication skills—able to remain calm, professional, and compassionate during sensitive or high-volume interactions

Job Responsibility

Greet, check in, and check out patients with professionalism and warmth
Verify documentation, insurance eligibility, and payment information before visits
Manage incoming calls, emails, and portal messages for scheduling, billing, and general inquiries
Assist patients with telehealth setup, portal navigation, and urgent communication requests
Collect co-payments and account balances while maintaining accurate financial records
Handle scanning, mail, and e-fax processing
keep the reception area organized and patient-ready
Support clinicians with appointment coordination, administrative follow-ups, and patient communication
Maintain strict HIPAA compliance and safeguard all patient data with confidentiality

What we offer

Competitive hourly pay with quarterly bonus opportunities
Comprehensive medical, dental, and vision benefits
Supportive, patient-focused workplace centered on behavioral and mental health care
Ongoing professional development and advancement opportunities

Fulltime

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Practice Coordinator

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