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Practice Assistant, Employment

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Baker McKenzie Italy

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Location:
United Kingdom , London

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Practice Assistant, Employment (Part-time – Monday and Tuesday) will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Employment and Compensation practice group.

Job Responsibility:

  • Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
  • Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
  • Provide billing support to attorneys
  • Act as a gatekeeper
  • Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
  • Manage the in-box, assist with email filing into iManage, and support with hard copy filing
  • Support client activities by being in direct contact with clients and their assistants
  • Build and coordinate relationships with Service Centers, other BM secretaries, and teams
  • Utilize and review materials from Service Centers to ensure efficiency and accuracy
  • Document production for urgent jobs that are not suitable to be done by Document Services
  • Manage competing deadlines
  • Liaise with courts and ensure accurate development of court documentation/bundles as required
  • Provide administrative support at meetings, capturing outputs, and following up as needed
  • Action any assigned specific tasks/objectives as output of the meeting
  • Support junior secretarial staff by acting as a mentor/buddy
  • Undertake specific practice group tasks and requirements

Requirements:

  • A good amount of experience working in a legal sector or other professional services environment
  • Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
  • Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
  • Proficient, through job-related training and work experience
  • Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
  • Strong diary/calendar management skills
  • Strong document management skills
  • Able to problem-solve based on standard ways of operating
  • Able to manage competing tasks and demands
  • Proactively seek to upskill
  • Able to establish and maintain effective working relationships
  • a team player
  • Strong communication skills, both written and verbal
  • A high level of attention to detail in completing assignments

Additional Information:

Job Posted:
January 21, 2026

Employment Type:
Parttime
Work Type:
On-site work
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