Practice Assistant, Employment Job at Baker McKenzie Italy (London)

Job Description

Practice Assistant, Employment (Part-time – Monday and Tuesday) will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Employment and Compensation practice group.

Job Responsibility

Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
Provide billing support to attorneys
Act as a gatekeeper
Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
Manage the in-box, assist with email filing into iManage, and support with hard copy filing
Support client activities by being in direct contact with clients and their assistants
Build and coordinate relationships with Service Centers, other BM secretaries, and teams
Utilize and review materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs that are not suitable to be done by Document Services
Manage competing deadlines
Liaise with courts and ensure accurate development of court documentation/bundles as required
Provide administrative support at meetings, capturing outputs, and following up as needed
Action any assigned specific tasks/objectives as output of the meeting
Support junior secretarial staff by acting as a mentor/buddy
Undertake specific practice group tasks and requirements

Requirements

A good amount of experience working in a legal sector or other professional services environment
Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
Proficient, through job-related training and work experience
Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
Strong diary/calendar management skills
Strong document management skills
Able to problem-solve based on standard ways of operating
Able to manage competing tasks and demands
Proactively seek to upskill
Able to establish and maintain effective working relationships
a team player
Strong communication skills, both written and verbal
A high level of attention to detail in completing assignments

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Practice Assistant, Employment

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