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Practice Assistant, Banking & Finance

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Baker McKenzie Italy

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Location:
United Kingdom , London

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Practice Assistant, Banking & Finance will provide efficient and effective administrative services to fee earners Assigned ( Partners, Senior Associates, and equivalents) with the Banking and Finance practice group.

Job Responsibility:

  • Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
  • Client intake administration (e.g. AML, engagement letters)
  • Provide billing support to attorneys
  • Call handling/gate-keeping
  • Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings)
  • Manage in-box, assist with email filing into iManage, and support hard copy filing
  • Support client activities and is in direct contact with clients and their assistants
  • Proactively build and coordinate relationships with End-to-End (E2E) services, other BM secretaries, and teams
  • Utilize and review materials from Service Centers to ensure efficiency and accuracy
  • Document production for urgent jobs which are not suitable to be done by Document Services
  • Proactively manage competing deadlines
  • May liaise with courts and ensure the accurate development of court documentation/bundles
  • Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
  • Support junior members acting as buddy/mentor
  • Undertake specific practice group tasks and requirements

Requirements:

  • Good experience working in a legal sector or other professional services environment
  • Experience supporting fee earners or client teams within a Banking and Finance practice, including direct involvement with client intake, billing, and document management processes
  • Familiar with anti-money laundering (AML), client due diligence (CDD), and other compliance requirements relevant to Banking & Finance
  • Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Proactively seek to improve skills gained through job-related training and work experience
  • Strong diary/calendar management skills
  • Strong document management skills
  • Able to problem-solve based on standard ways of operating
  • Able to manage competing tasks and demands
  • Able to establish and maintain effective working relationships
  • a team player
  • Strong written and verbal English communication skills
  • Work requires continual attention to detail in completing assignments

Additional Information:

Job Posted:
January 21, 2026

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