Port Operations Admin Support

• Prepare proforma invoices for port services across all ports in Greece based on provided data and cost inputs
• Ensure all expected costs are correctly entered, detailed, and documented
• Verify data accuracy and flag inconsistencies or missing information to the Supervisor
• Maintain proper records and documentation of all proforma invoices
• Assist in the preparation of port cost forecasts by compiling and updating cost data
• Update forecasts with latest information received from subagents and internal teams
• Track differences between forecasted and actual costs and report variances
• Support the Supervisor in maintaining accurate and up-to-date forecasting files
• Support the preparation of Disbursement Accounts (D-As) by ensuring all required cost data is complete and accurate
• Liaise with the billing department to provide necessary documentation and clarifications
• Ensure that D-As reflect the costs received and are aligned with proforma invoices
• Follow up with subagents to ensure timely submission of D-As and supporting documents
• Assist in the calculation and verification of cruise head taxes based on applicable tariffs
• Maintain accurate records of head tax data for each port call
• Support reconciliation of head taxes and flag discrepancies to the Supervisor
• Keep track of updates in tariffs or regulations as communicated internally
• Maintain and update financial records related to port costs, D-As, and vendors
• Prepare basic reports and summaries for internal use
• Ensure data is accurately recorded in internal systems and files
• Highlight discrepancies or unusual cost items to the Supervisor

• Excellent communication skills in English language, both written and oral
• Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus
• Previous experience of financial reporting, proforma invoicing, port cost forecasting and port-related financial documentation is required
• An analytical mindset with the ability to interpret financial data
• Good office administration and organizational skills with a keen eye for attention to detail
• Knowledge of Microsoft Office programs

Experience in a financial accounting role, preferably within a port agency or maritime industry

• Attractive remuneration
• discretionary bonus schemes
• generous travel benefits
• extensive health & well-being support
• Flexible working
• Access the TUI Learning Hub
• opportunities to work on global projects and teams
• Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation