Pmo Specialist Job at Astek (Warsaw)

SAP Documentation Quality Specialist

At LeverX, we have had the privilege of working on 1,500+ SAP projects, includin...

Location

Salary:

Not provided

LeverX

Expiration Date

Until further notice

Requirements

University degree in IT, Project Management, Linguistics, Technical Writing, or related fields
2–3+ years of experience as a Documentation Specialist, Quality Analyst, PMO Analyst, or SAP Project Coordinator
Understanding of Project Management methodologies
Good understanding of SAP project documentation types (BRD, FS, TS, Test Cases, Training Docs, etc.)
Proficiency with tools such as MS Office or Google Workspace, Confluence, SharePoint, Jira, and PDF/Word review tools (Track Changes, Comments, Version Control)
Familiarity with document versioning and approval workflows
English B2+

Job Responsibility

Develop and maintain templates, checklists, and formatting standards for SAP project documents (BRD, FS, TS, Cutover Plan, Test Scripts, etc.)
Guide project teams on documentation structure, compliance, and alignment with SAP Activate/ASAP/PMO methodology standards
Review documentation for completeness, accuracy, consistency, and adherence to corporate templates and terminology
Manage the document register and the review, approval, and release workflow
Prepare quality audit reports, identify non-compliance issues, and recommend corrective actions
Conduct training and collaborate with PMO to ensure transparency and high documentation quality across projects

What we offer

89% of projects use the newest SAP technologies and frameworks
Expert communities and internal courses
Valuable perks to support your growth and well-being
Employment security: We hire for our team, not just for a specific project. If your project ends, we will find you a new one
Healthy work atmosphere: On average, our employees stay in the company for 4+ years

New

PMO Specialist / Sr. Specialist

Location

Salary:

Not provided

Ethics HR

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration or a related field from a reputable university
2+ years of progressive experience within a PMO environment
Proficiency in Specific Skills / Tools (e.g., Excel, CRM, Languages)
Proficiency in Microsoft Office Suite (especially Excel, PowerPoint, and Word) and Power BI is usually required
Strong organizational skills are crucial for managing project documentation, tracking progress, and maintaining records
Effective communication skills, both written and verbal, are essential for interacting with project teams, stakeholders, and other members of the PMO
The ability to analyze data, identify trends, and contribute to project reporting is important
Accuracy and attention to detail are vital for maintaining accurate project information and ensuring data integrity
Basic problem-solving skills to assist in resolving minor project issues or escalating them to senior team members
A willingness to learn about project management methodologies, PMO processes, and industry best practices

Job Responsibility

Monitor project progress and performance
Support project planning and tracking
Coordinate cross-functional communication
Ensure documentation and process compliance
Assist in resource and budget management

PMO Specialist

Oversee and manage operational aspects of ongoing improvement projects, acting a...

Location

Singapore , Tuas

Salary:

Not provided

Pfizer

Expiration Date

Until further notice

Requirements

Bachelor's Degree
Preferably, 2-3 years experience in a relevant manufacturing environment
PMP certification is preferred
Demonstrated project management experience in pharmaceutical or similar regulated industry
Experience in improving quality, performance or processes in previous assignments/projects
Demonstrates expert knowledge and proficiency with general office procedures
Demonstrates resourcefulness, discretion, communication and independence to be effective
Has analytical skills and can interpret data
Excellent organizational skills with the ability to plan and execute projects
Strong communication and interpersonal skills, including listening, oral and written

Job Responsibility

Responsible for developing a clear structured technical transfer standard work plan and schedule
Ensure New Product Introduction (NPI) technical transfer team stays on agreed timeline
Facilitate site change controls associated with NPI projects and track NPI deliverables
Supports technical transfer project leader on implementing end-to-end communication plan to internal and external stakeholders
Provide report to senior management and stakeholders
Maintain NPI Standard Work Plan (SWP) templates
Works with individual stakeholder on issuing or updating role card for each well-defined task in the SWP
Facilitates project meeting with cross functional stakeholders and managing the meeting cascade in NPI value stream
Assists technical transfer project leader on updating and maintaining Zero Defect Transfer (ZDT) Project Plan in COSMO system
Tracks milestone attainment according to the ZDT project plan

Fulltime

German Speaking Project Management Office Support Specialist

We are seeking a German-speaking Project Management Office Support Specialist to...

Location

Hungary , Budapest

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Fluent in German and intermediate English
Experience in PMO support or similar roles in business/IT
Familiarity with functional/business processes
Proficient in PowerPoint and Excel
Proactive, organised, and customer-oriented
Strong communication and relationship-building skills
Eagerness to learn and collaborate
Team management and facilitation skills
Agile mindset with Scrum experience

Job Responsibility

Support Project Managers in day-to-day activities
Monitor, measure, and document project progress
prepare status reports
Facilitate successful setup and implementation of projects and workstreams
Assist in preparing customer-facing proposals, presentations, and technical documentation
Drive and control scheduling for meetings and workshops
prepare agendas, documents, and minutes
Create project plans, risk analysis, and gap analysis
Track and follow up on action items
Monitor project budgets and manage Lessons Learned sessions

What we offer

A dynamic environment where innovative ideas are welcome
A collaborative community supported by a diverse team
Access to internal and external training programmes
Coaching and mentoring culture
Participation in company activities and Vodafone Foundation events
Corporate assets including laptop and mobile phone with Vodafone RED subscription
Cafeteria package, private medical services, and life insurance
Employee Assistance Programme for wellbeing and mental health
Remote overseas work for 20 days annually
16 weeks fully paid parental leave for non-birthing partners

Sourcing Support Specialist

Location

China , Shanghai

Salary:

120000.00 - 180000.00 CNY / Year

Randstad

Expiration Date

March 30, 2026

Requirements

Bachelor Degree or equivalent
2+ years of experience in multinational company or global environment
Preferred experience in Sourcing organization or PMO organization
Solid interpersonal, written English communication skills
Able to communicate effectively with suppliers and cross function team in Asia & US
High Fluency in Microsoft office skills – Excel data maintain and analysis is a must
Willing to travel at least 30% for business purposes (domestically and internationally)
Quicker learner, self-motivated, detail oriented & full of ownership

Job Responsibility

Price & Form management: Accurately populate, update, and maintain price lists, cost sheets, Vendor Master Data with review and approval by Sourcing Managers
Ensure all pricing information in the system is current, accurate, and properly documented
Process & Workflow Support: TPRM assessment: Assist initiation of the process, proactively follow up with suppliers and internal stakeholders, including filing and correspondence
Track the status of till the final approval
Data Integrity & Communication: Provide general administrative support for the key database/trackers
Coordinate regular update and track the status, identify and correct discrepancies
Join operational calls such as SCR (supplier change review) meeting or Rebranding project meeting, serve as a liaison between the procurement team and other departments (e.g., Finance, Operations), take note of sourcing actions and communicate effectively on sourcing updates
Product sample: Courier to US cross functional team members via FedEx, ensure all information in the FedEx system is accurate
Receiving product samples from US with dealing with China Customs clearance process
Organize and labelling product samples in office sample storage room, generate tracker with product information and location

Fulltime

Operations Specialist with Compliance Knowledge (PMO/Staff Level)

We are currently looking for a candidate for the position of (F / M) Operations ...

Location

Poland , Warsaw

Salary:

Not provided

Astek

Expiration Date

Until further notice

Requirements

Have at least 3 years of experience in senior operational roles within IT or Compliance
Have a Senior PMO or Advanced Scrum Master background
Can transform an unstructured environment into a structured and measurable organizational unit
Have advanced proficiency in Smartsheet, Excel, and data visualization tools
Are able to translate high-level strategic goals into actionable plans for a 50-person team
Feel comfortable working with KPIs, dashboards, and measurable objectives

Job Responsibility

Designing and implementing an operational framework for a 50-person Compliance organizational unit
Establishing standardized workflows (internal communication, document management, cross-functional collaboration)
Acting as a connector between leadership and subject matter experts to ensure operational consistency
Organizing and coordinating meetings, Info Sessions, and Staff Meetings
Monitoring Compliance implementation progress and tracking unit objectives
Creating and maintaining real-time dashboards to track KPIs and performance
Supporting change management and organizational awareness initiatives

What we offer

Long-term collaboration
Technical training, certifications, and skills development
Competence Center mentoring
Clear career path
Employee benefits package (Multisport, private healthcare, life insurance)
Friendly working atmosphere, team-building events, and team-building meetings

Fulltime

Transformation Specialist

Role: Transformation Specialist. Department: G&A / Transformation. Reports to: T...

Location

Finland , Espoo

Salary:

Not provided

ICEYE

Expiration Date

Until further notice

Requirements

2–4 years of relevant experience in one or more of: Management consulting
Strategy / operations / transformation roles in a tech, scale‑up, or industrial company
PMO or cross‑functional project roles with clear delivery accountability
Demonstrated experience owning a workstream end‑to‑end
Strong problem‑solving and structured thinking skills
Proven ability to work with multiple functions (e.g., HR, Finance, Legal, Tech/Engineering) and manage competing priorities
Experience in scaling processes leveraging AI is considered an advantage
Excellent verbal and written communication skills in English
Bias to action
Ownership mindset

Job Responsibility

Drive Cross‑Functional Transformation Projects
Act as an Operational Partner to the Business
Lead Meetings and Stakeholder Communication
Data‑Driven Problem Solving & Execution

What we offer

Occupational healthcare, occupational, and accident insurance
A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
Phone subscription with iPhone of choice
Relocation support (i.e. flight tickets, accommodation, relocation agency support)
Time for self-development, research, training, conferences, or certification schemes
Inspiring and collaborating offices and silent workspaces

Fulltime

Specialist, People Process Excellence

At Pandora, we are on a mission to transform our global People Experience & Serv...

Location

Denmark , Copenhagen V

Salary:

Not provided

Pandora

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field
1–3 years of experience in HR operations, process excellence, project coordination, PMO, or similar roles
Experience working in a global environment or with distributed teams preferred
Exposure to process improvement methodologies (Lean, Six Sigma, or similar) is an advantage
Familiarity with HRIS such as SAP SuccessFactors or Dayforce is an advantage
Agile or Scrum experience preferred but not necessary
Strong organizational and coordination skills with a structured and detail-oriented mindset
Excellent communication skills
Ability to partner effectively across multiple stakeholders and influence without authority
Strong facilitation skills for workshops and meetings

Job Responsibility

Coordinate and facilitate the global HRIS Champions Network
Serve as liaison between global PES and local HR teams
Gather operational insights and recurring themes from markets
Operate the global HR demand intake process
Provide visibility on request status, priorities, and decision pathways
Partner with HR Operations, Technology, and People Operations to triage, evaluate, and route incoming requests
Create, update, and maintain process standard, templates and shared repositories, training materials, governance documentation, change communication assets
Coordinate publication and communication of new or updated global processes and training materials across regions
Provide operational support to process improvement initiatives
Perform root-cause analysis, process mapping, and identification of improvement opportunities

What we offer

Innovative Environment: Be part of a team driving transformation across Pandora’s global People Experience & Services organization
Impactful Work: Contribute directly to improving global processes, enhancing employee experience, and strengthening operational excellence
Professional Growth: Gain exposure to process excellence, continuous improvement, and agile ways of working—supporting career advancement in HR transformation
Working out of our Head Office in Copenhagen V with beautiful interior design and LEED Gold Certification for Energy and Environmental Design

Fulltime

Pmo Specialist

Astek

Location:
Poland , Warsaw

Category:
IT - Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Pmo Specialist

SAP Documentation Quality Specialist

PMO Specialist / Sr. Specialist

PMO Specialist

German Speaking Project Management Office Support Specialist

Sourcing Support Specialist

Operations Specialist with Compliance Knowledge (PMO/Staff Level)

Transformation Specialist

Specialist, People Process Excellence

Pmo Specialist

Astek

Location:Poland , Warsaw

Category:IT - Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 06, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Pmo Specialist

SAP Documentation Quality Specialist

PMO Specialist / Sr. Specialist

PMO Specialist

German Speaking Project Management Office Support Specialist

Sourcing Support Specialist

Operations Specialist with Compliance Knowledge (PMO/Staff Level)

Transformation Specialist

Specialist, People Process Excellence

Location:
Poland , Warsaw

Category:
IT - Administration

Contract Type:
Employment contract

Job Posted:
January 06, 2026