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Pmo Specialist

Romania, Bucharest · Job Posted May 29, 2026
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Job Description

We are seeking a PMO Specialist – Digital & IT Governance to provide governance coordination and operational support to the Strategic Priorities Digital & IT Governance function. This role plays a critical part in enabling effective programme governance by supporting key forums, ensuring consistent engagement with markets, and maintaining high standards across governance materials, reporting, and follow-up. The individual will act as an operational anchor, allowing senior stakeholders to focus on strategic oversight and stakeholder engagement. Collaboration for this role is on a fixed-term 12 months period.

Job Responsibility

  • Support governance events across the Digital & IT Governance framework, including Key Program Reviews (KPR), Key Program SteerCos (KPS), Value Realisation Reviews (VRR), Market Monthly Operational Reviews (MORs), and ad-hoc governance meetings
  • Coordinate end-to-end logistics for governance forums, including scheduling, agenda preparation, attendee management, materials collation, and timely distribution
  • Support delivery and follow-up for agreed programmes, ensuring actions are tracked and progress is monitored to accelerate strategic outcomes
  • Maintain and administer the team SharePoint site, ensuring content is well-structured, accurate, version-controlled, and accessible
  • Align KPR decks and governance materials with market inputs gathered from MORs
  • Consolidate and quality-check governance decks in line with agreed templates and standards
  • Ensure all governance documentation is stored and managed through agreed collaboration tools such as Teams and SharePoint
  • Engage with market representatives to gather updates, risks, dependencies, and actions for inclusion in governance reporting
  • Manage distribution lists, attendee trackers, and action logs to ensure accurate record-keeping
  • Track actions arising from governance meetings and follow up with accountable stakeholders to ensure timely closure
  • Support continuous improvement, efficiency, and standardisation of governance processes within the Digital & IT Group CIO function

Requirements

  • Minimum of five years’ experience in Digital or IT transformation environments
  • Confident in working within complex, cross-market or matrix organisations, with strong stakeholder engagement and communication skills
  • Highly organised, detail-oriented, and capable of managing multiple governance processes in parallel
  • Advanced user of PowerPoint, Excel, Teams, and SharePoint, with hands-on experience using Jira and Azure DevOps (ADO)
  • Comfortable producing, consolidating, and assuring governance reporting and documentation
  • Fluent in English, with strong coordination and organisational capabilities

What we offer

  • Exposure to strategic Digital & IT programmes with visibility across multiple markets
  • The opportunity to work closely with senior stakeholders within a global governance function
  • A collaborative, structured environment focused on continuous improvement and delivery excellence
  • The chance to strengthen your governance, reporting, and stakeholder coordination expertise within a leading global organisation
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