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As PMO and Data Co- Ordinator you’ll be exposed to a fast paced, dynamic retail environment, exploring the different areas of Property. You’ll get the opportunity to visit sites across our estate and gain insight into the importance of Property as a key function to deliver for our customers and colleagues. You’ll truly understand the lifecycle of Property projects. You will play a key role within the department, with responsibility for managing data and providing vital insights, and managing various programmes of activity within construction workstreams, which may include new stores, remodel programmes, category rollouts and operational efficiency projects to support Asda’s strategic growth targets. You will collaborate and build strong day to day relationships with multiple stakeholders including Property, Finance, Construction Managers, Contractors, Consultants, and other Project Managers / PMO’s to ensure projects are delivered on time and as per the agreed scope. You will be required to facilitate relevant internal Governance meetings, ensuring best practice is followed and compliance adopted.
Job Responsibility:
Data Management and Storage: Collect and centralise data from fragmented sources, and co-ordinate the facilitation of our internal document storage systems
Data Reporting & Visualisation: Design automated dashboards (Power BI, Excel) to provide 'one version of the truth' for stakeholders, from site managers to executives
Undertake cross-functional analysis of project and programme data looking at trends an inform business planning
Programme Reporting: Ensure programme reports are maintained, consistently reviewed, and updated to supply accurate updates to the Property & Construction Leadership
Scheduling & Coordination: Organising and scheduling meetings for project teams, co-ordinating calendars
Risk Management: Actively manage and where necessary escalate risks, issues, and other dependencies, constructing suitable action plans to rectify and deliver the project (RAID)
Communication: Acting as a liaison between project teams, project managers, and other stakeholders to share information, updates, and requests
Documentation & Record-Keeping: Maintaining project documents, process maps, and official records, and ensuring they are up-to-date and accessible
Resource Management: Helping to manage resource requirements for each programme., highlighting constraints when alternative decisions are required
Tool & System Administration: Setting up and managing project management tools and maintaining systems
Process Improvement: Help to identify opportunities to drive efficiency and improve overall performance across workstreams
Governance and Standards: Support in the facilitation of property governance forums, supporting effective and timely decision-making and risk management across the lifecycle of projects
Requirements:
Strong technical proficiency: Power BI and Advanced Excel (Pivot Tables, Power Query)
Excellent communication skills with the ability to translate sophisticated technical data into clear, non-technical insights for project stakeholders
Project / programme management experience, ideally in a construction, retail or similar fast-paced environment
Good understanding of managing moving deadlines, multiple projects, and critical paths
Understanding of PMO methodologies, especially waterfall, is preferential
Delivered or supported change in a cross functional environment, by inspiring and influencing a wide network, building strong relations and networks with internal and external stakeholders
Ability to persevere with significant change and challenges, finding creative ways to overcome barriers, and bounce back from setbacks
Previous experience of managing data and creating reporting templates
Utilising data to identify risks and opportunities and to develop new ideas and concepts
Innovative and are always looking for a way to continuously improve procedures to make them simpler, easier, and quicker for the team and end users
What we offer:
Discretionary company bonus
Company pension up to 7% matched
15% colleague discount in store and online
Free access to wellbeing services such as Stream, 24/7 virtual GP, counselling, health and dental cash plans and a 24/7 employee assistance helpline, alongside discounts across a range of services and activities, from airport parking, enhanced to theme parks and cinemas
Asda Allies Inclusion Networks – helping colleagues to make sure everybody is included and that our differences are recognised and celebrated
Excellent parental leave policies, including maternity & adoption leave, paternity leave, shared parental leave, neonatal care leave, and support for those doing fertility treatments