Plant Administrative Assistant

• Performs general clerical duties: answering main line phone, photocopying, faxing, mail distribution and filing
• Coordinates and maintains HR and payroll records for site employees using Workday
• Manages phones, company credit cards, office key management
• Creates and modifies various documents using Microsoft Office
• Answers non-routine correspondence and assembles highly confidential and sensitive information
• Coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects
• Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
• Manage special events and projects including employee of the month, holiday celebrations and departmental luncheons
• Maintain site files including MSHA and safety records, and personnel files
• Pull and report working hours for MSHA reporting using SAP
• Daily administrative tasks such as maintaining break and conference rooms, manage office supplies
• Daily administration of plant level functions including setting interview schedules as needed, new hire processing, on-boarding, process weekly and end of month payroll in ADP, and annual benefits enrollment assistance
• Administration of: attendance, safety boots, basic benefit questions, good understanding of the Company Policies
• Support Plant Manager as needed with presentation preparation, Word and Excel documents and prepare credit card reports monthly
• Initiates new hire/termination paperwork for employees ensuring that all requirements are met
• Support HR in hiring of new employees with the onboarding and orientation process
• Assume a “project management/facilitator” responsibility for the departments from conception to completion
• Create spreadsheets using formulas and analysis at plant manager direction
• Drafting, editing and composition of letters, memos and reports
• Copying, processing and distribution to heavy correspondence on a daily basis
• Maintain the confidential nature of highly sensitive subjects such as, but not limited to: strategic planning information, operating results, personnel, budgets, payroll information and records, etc
• Work with purchasing on tasks such as getting quotes from vendors, creating purchase requisitions, vendor follow-up, receiving goods and services
• Scan hand written BOL’s to Customer Service in Customer Service Representative’s absence
• Perform other duties as assigned

• High School Diploma or GED equivalent
• Minimum of 2 years of administrative responsibility in a mining or manufacturing environment
• Proven ability of supporting multiple groups within an organization
• Strong sense of confidentiality and handling sensitive information
• Excellent communication skills
• Must maintain HR confidentiality and interact with all levels of the organization in a professional, confident and effective manner
• Proven ability to work independently and/or self-direction
• Have a demonstrated ability to plan, organize, and delegate
• Ability to prioritize and manage multiple tasks/projects and meeting all required deadlines
• Strong sense of urgency in meeting customer needs
• Must have strong working knowledge of Microsoft Excel, Word and PowerPoint software
• Excellent computer skills utilizing spreadsheets, databases, MS Office, SAP, ADP and Workday

Administrative or HR training or certification

• Comprehensive medical, dental, vision, life, and disability insurance
• Paid vacation and sick time
• Attractive 401(k) Retirement Savings Plan with a generous Employer Match
• Supplemental Contribution based on your Years of Service
• Educational assistance