Planning Specialist

Receives clients' requests from the Client Relations department and assigns the suitable facilitator after checking their availability. Requests session details from the Client Relations to provide the concerned departments with the required information. (E.g. number of participants – date – time – location). Receive the Material Link from the Technical Team. Communicate with the Purchasing team to provide the program's required Printing and Program Related Material. Ensures with the storekeeper that all the materials are ready and well-revised regularly. Revise the inventory balance with the storekeeper and submit the purchase order to the purchasing team to refill it. Communicate with the concerned department to order the VA equipment related to training. Arrange transportation related to programs after communicating with Facilitators and advising the Purchasing function to take action. Ensure all logistics details are well communicated to Facilitators before the session. Ensure that the percentage of facilitator fees does not exceed a specific limit. (Monthly report). Prepare a monthly report on the capacity planning of facilitators, which forecasts their availability for the next three months.