Planning Administrative Assistant

• Track and manage active jobs within SAP/ERP system
• Enter, update, and maintain accurate job data and planning records
• Kit and resource parts needed for overhauls and projects
• Coordinate with Purchasing to confirm availability and pricing of parts
• Communicate with vendors, internal stakeholders, and corporate teams via phone and email
• Resolve SAP entry errors and maintain data integrity
• Assist with refining schedules and tracking overtime
• Monitor and report department OPEX metrics
• Resolve timekeeping discrepancies and make Kronos/SAP entries
• Coordinate with HR to monitor attendance compliance
• Support planning department administrative structure and compliance standards
• Collect and analyze operational data for reporting and modeling
• Provide general administrative and operational support

• Experience in an industrial environment (manufacturing or distribution strongly preferred)
• ERP system experience is REQUIRED (SAP strongly preferred)
• Strong administrative and operations background
• Excellent verbal and written communication skills
• Detail-oriented and highly organized
• Ability to manage multiple priorities in a high-volume environment
• Self-starter with a problem-solving mindset
• Team player who communicates effectively across departments
• Forward-thinking and proactive in identifying needs
• Minimum 2 years of relevant experience
• Proficiency in SAP or similar ERP system (Required)
• Kronos experience preferred but not required
• Advanced Microsoft Excel skills
• Proficient in MS Office and SharePoint
• Strong data entry accuracy and reporting experience
• Ability to work independently while supporting a collaborative team

Kronos experience

• Busy, fast-paced operation where you can truly make a difference
• Opportunity to step in and provide meaningful relief to an overwhelmed team
• Potential overtime (paid at time and a half)
• Free parking
• Stable, growing ingredient manufacturing and distribution company
• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan