Philanthropy Coordinator, Peer-to-Peer Fundraising Job at Dana-Farber Cancer Institute (Brookline)

Job Description

The Philanthropy Coordinator (PC) manages a broad range of team and programmatic operational responsibilities related to the Jimmy Fund Walk for Dana-Farber, Dana-Farber Marathon Challenge, and Run Dana-Farber programs, while also providing essential administrative support to the Peer-to-Peer Fundraising team. Reporting to the Senior Director, Peer-to-Peer Fundraising, the PC is also responsible for stewarding a portfolio of participants across Walk and Run programs. This role requires excellent organizational skills and attention to detail, strong Microsoft Excel skills and a demonstrated ability to manage multiple tasks efficiently. The Philanthropy Coordinator is expected to collaborate closely with team members, Division colleagues, and external stakeholders as appropriate.

Job Responsibility

Provides operational and administrative support including but not limited to calendar and mail management, coordinates the development and implementation of team and program functions
staffs meetings including preparing agendas, generating minutes, following up on action items and supporting related initiatives and projects
Prepares documents such as correspondence, reports, presentations, and packets
Develop mastery of Philanthropy's organizational and management systems and databases
Maintain and update data as needed, ensuring accuracy and confidentiality of information
Generate team-wide or program reports as needed
May include, but not limited to, P-card review and reconciliation, expense report processing, check processing, vendor payments, support of program or team budget development and revenue projection tracking
May oversee or assist with planning and execution of events or programs as assigned
responsibilities may include event administrative tasks, working with external vendors, drafting acknowledgement letters, and writing briefings for Institute leadership
May manage event-specific inboxes as assigned
triage inquiries and provide general problem resolution related to program with appropriate level of urgency
May provide backup participant management support when needed
Support and execute a variety of projects and ad hoc administrative duties as needed and assigned
Assist in coordinating team and project tasks as needed and assigned
Liaise with internal and external constituencies at all levels on behalf of the team as appropriate
Other duties assigned, which may include support for onboarding staff and Division initiatives

Requirements

HS or equivalent
3 years of administrative experience required
Excellent written and verbal communication skills
Exceptional customer service skills and the proven ability to interact professionally with peers, leadership, donors and external contacts
Demonstrated ability to be self-directed and work independently as well as part of a team
Strong ability to organize, prioritize, and follow-through on a variety of projects
Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail
Basic ability analyzing, interpreting and reporting on data with attention to detail and to inform programmatic decisions
Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist

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Philanthropy Coordinator, Peer-to-Peer Fundraising

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