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University of Rochester Logo University of Rochester · Pharmacy

Pharmacy Access Representative III

United States of America, Rochester 21.71 - 29.31 USD / Hour · Job Posted February 20, 2026
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Job Description

Manages medication coordination and removal of barriers that prevent patients from receiving their medications. Communicates with the prescriber's office to acquire necessary information to submit prescriptions to the patient's insurance for approval including prior authorization, and helps enroll patients in financial assistance programs and arrange timely delivery of the medication. Facilitates communication between the patient, pharmacist, insurance, and staff to ensure coordinated care.

Job Responsibility

  • Manages medication coordination and removal of barriers that prevent patients from receiving their medications
  • Communicates with the prescriber's office to acquire necessary information to submit prescriptions to the patient's insurance for approval including prior authorization, and helps enroll patients in financial assistance programs and arrange timely delivery of the medication
  • Facilitates communication between the patient, pharmacist, insurance, and staff to ensure coordinated care
  • Maintains expertise on all potential patient assistance programs (PAP), grants, foundations, and coupons relevant to the high-cost drugs prescribed in their assigned area(s)
  • Analyzes patients that are receiving high-cost medications for potential participation in PAPs, and identifies the best options for the patient given their overall circumstances
  • Coordinates with the patient and/or family to obtain necessary information, including income information and other personal details, as well as to present PAP options to the patient/family when there are multiple options
  • Enrolls patients in PAPs using the needed permission and information, follows up to determine the status of the application, and ensures proper documentation of this process
  • Submits all required documentation to the PAP throughout the duration of treatment to verify that payment for each prescription refill is still active
  • Understands and manages the payment process specific to each PAP, and ensures that payments are properly accounted for the correct patient and correct patient encounter
  • Meets or discusses with the patient and/or family the status of PAP eligibility on an as-needed basis if coverage changes during treatment duration
  • Serves as a subject matter expert available to patients, providers, and other staff about financial assistance resources, including PAPs, grants, foundations, manufacturer coupons, and social work
  • Collaborates with social services and case management on patient assistance
  • Coordinates medication and supplies preparation with pharmacy staff to ensure timely delivery
  • Troubleshoots insurance issues with pharmacists, physicians, and staff to prevent treatment interruptions
  • Follows up with patients to ensure safe and effective medication use
  • Documents problems with the medication (i.e. delivery issues, side effects, adherence, difficulty with administration, etc.) and triages issues to the pharmacist when appropriate
  • Coordinates medication ordering with inventory manager for special orders or low-volume medications
  • Tracks changes in prescribing trends and coordinates with inventory manager if changes in stock on hand is needed
  • Makes scheduled calls to patients to bill prescriptions and set up deliveries
  • Facilitates adherence to medications by ensuring that patients receive prescribed medications in a timely manner
  • Provides excellent customer service through the Pharmacy Call Center
  • Triages patient calls to the appropriate party
  • Answers incoming calls in a timely manner
  • Monitors and reconciles patient charge accounts once a month
  • Remains professional, courteous, and diligent in all interactions with staff and patients/families
  • Obtains high patient and provider satisfaction results
  • Reports errors through the hospital error reporting system (RL solutions) and contributes to quality improvement initiatives
  • Assists with prescription audits and ensures timely completion of required patient documentation
  • Assists with the training of new team members in the designated clinical area
  • Maintains expertise in the current policies of the most common payors for the relevant administered drugs that require prior authorization (PA), and will be responsible for working with the prior authorization coordinators, office staff nurses, and other patient care staff to ensure that all required elements of the policy are applicable in advance of requesting PA
  • Initiates, documents, and tracks all prior authorization on behalf of the areas to improve patient experience, ensure compliance, and prevent interruptions or delays in treatment
  • Other duties as assigned

Requirements

  • Associate's degree in a Medical, Secretarial or related field and 4 years of relevant experience required
  • Or equivalent combination of education and experience
  • Capable of working independently with minimum supervision required
  • Strong communication skills, problem-solving abilities, and professional presentation required
  • Demonstrated customer relations skills required
  • Ability to multi-task, manage many details with accuracy, work under pressure, and maintain a professional attitude required
  • Completed ASHP-accredited training program or equivalent experience as a pharmacy technician upon hire preferred
  • Certification from a nationally accredited pharmacy technician certification program (Currently PTCB) and maintain ongoing education requirements upon hire preferred
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