Personnel Logistics Administrator Jobs

P+S Care and Support

Location:
United Kingdom, Great Yarmouth

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Personnel Logistics Administrator to join their team on a full-time, temporary basis.

Job Responsibility:

HR Administration
Maintain accurate personnel files and HR databases (digital and physical) for specific offsite contracts
Administer starters, leavers, induction packs, contract changes, and probation tracking
Support Performance monitoring of staff on offsite contracts
Help Prepare employment contracts of Permanent/Temporary or contractors
Recruitment & Onboarding
Coordinate recruitment activities, including job adverts, interview scheduling, and candidate communication
Support hiring managers with shortlisting and record-keeping
Organise onboarding schedules to ensure new starters are fully equipped and compliant
Security Clearances & Compliance
Manage the process for obtaining and renewing employee security clearances for client sites (Power/Nuclear)
Liaise with clients, vetting bodies, and employees to ensure timely and accurate submission of documentation
Maintain up-to-date clearance records and advise teams on clearance status, timelines, and requirements
Schedule, coordinate, and assign personnel for on-site work across client locations
Ensure staff attending site have the correct training, certifications, PPE, permits, and security clearances
Manage workforce deployment calendars, availability, travel arrangements, and resource planning
Work closely with operations, service, and engineering managers to align staffing with project timelines and customer requirements
Track mobilisation and demobilisation, including documentation, passes, and travel logistics
Be the primary point of contact for personnel coordination related to on-site works
Training & Certification Management
Maintain the training matrix and track certification expiry dates
Book training courses, arrange renewals, and liaise with training providers
Support HSE administration, including toolbox talk records and safety briefings
Reporting Support
Collate payroll inputs including overtime, timesheets, absence, and personnel changes
Support internal reporting by providing accurate HR and workforce metrics
General Administration
Provide admin support to management as required
Ensure all personnel processes meet internal and external compliance requirements

Requirements:

CIPD qualified (Associate or working towards) or equivalent experience
Experience in HR administration, personnel coordination, or similar role
Strong organisational and multitasking skills, with excellent attention to detail
Ability to manage confidential information professionally
Good communicator across all levels of the business
Strong Microsoft Office skills (Excel, Outlook, Word)
Ability to plan and coordinate workforce logistics

Nice to have:

Experience in on-site personnel planning, engineering or technical service scheduling
Experience managing security clearance or vetting processes
CIPD Level 3 or working towards it
Experience with HR or workforce management software

Additional Information:

Job Posted:
December 11, 2025

Expiration:
December 28, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Personnel Logistics Administrator